Ever evolving, the new Outlook for Mac adds more.

Published 03-24-2021 10:00 AM 8,870 Views
Microsoft

Back in September of 2020, we announced the new Outlook for Mac preview experience, available as a toggle for all our users. Now more than a third of Outlook for Mac users are using this new experience and that number is growing every day.


From the very beginning our strategy has been to build an exceptional Outlook experience based on direct feedback from you, our users. We've paid very close attention to what you have to say, and since September, we have added more than 50 top-asked-for features to the new Outlook for Mac, including support for additional account types, security enhancements, and more ways to stay on top of your calendar. The valuable feedback we've received has also helped us adjust our priorities.

Support for iCloud, Yahoo, & IMAP Accounts

Let’s start with your accounts. The new Outlook for Mac now supports iCloud and Yahoo accounts, with full mail, calendar, and contact synching. IMAP support is also now available for your other email accounts. Additionally, when you first switch to the new Outlook, you'll be asked about bringing your accounts into the new Outlook. Once you provide any missing account details, your account will appear in the new Outlook and start synching. 

 

Supported Accounts NEW.gif


Shared Calendars, Shared Mailboxes, & Delegation

Since first releasing the new Outlook for Mac preview, support for shared calendars, mailboxes and mailbox delegation has been one of the top asked for features, critical to daily workflows of many users. We are very excited to announce that these are now available.


You can add a shared calendar, a shared mailbox, or a mailbox that has been delegated to you directly from within the new Outlook for Mac. Not just that but you can also manage your delegates via Outlook.

 

Preferences > Account settings.

 

Open Shared Mailbox - Edited.gif

 

Get caught up with updates around Security & Enterprise Features

S/MIME? You bet! With S/MIME support, you can add additional security by signing and encrypting messages end-to-end ensuring only you and your email recipients are able to view messages sent back and forth and rest assured that your emails haven't been tampered with.

SMIME.png

We’ve also added support for Microsoft Information Protection, to help you classify and protect your organization’s data. MIP policy labels can be configured in various ways to suit the needs of your organization.

 

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Focus, Share, and stay on top of your calendar

The new Outlook for Mac continues to improve, to help you focus on what matters. Without leaving your inbox, you can now respond (RSVP) to events right from your message list and share an email to Teams.

 

RSVP in ML.png

 

If you are running Mac OS Big Sur, you can add the calendar widget to help stay on top of your day. You can even add events right from within the widget or click on an event to open it in Outlook.

 

Big Sur Widget.gif

 

Manage your contacts, in more ways than one!

You probably find yourself looking for emails from people with whom you interact a lot. Now you can add your most important contacts to your “Favorites”, so you can prioritize their messages and never miss an email from them. Simply click on a favorite person in the Sidebar in your mail view to see your recent email interactions with them.


Favorite People.gif

We also have an updated contact card that has new panels for emails and files, providing quick access to relevant items for the contact.

 

Contact Card.png

 

Enhancements to Search, add-ins, and more

Do you find yourself often doing the same search over and over? Now you can save those searches and access them in one click! Saved searches are virtual folders that dynamically display a set of search results.

 

Saved Searches.gif

Add-ins have also been improved as frequently used add-ins are automatically pinned in your toolbar, and some add-ins can also be activated automatically and contextually, like from the text in an email or an appointment. To help with security and organizational compliance, emails and calendar invites can be blocked synchronously by an add-in at send time.

 

Looking for Zoom edited 2.gif

 

Our adaptive cards have been redesigned, which scale across several Microsoft services, including Outlook, Teams, SharePoint, Azure, and more, to bring about a seamless and consistent developer and user experience.

 

If you have not yet, you can preview and experience the new Outlook for Mac by turning on the “New Outlook” switch. If you would like to access features not yet supported, you can keep the "New Outlook" switch in the Off position and use the current version of Outlook for Mac.

 

To learn more about the requirements and detailed instructions on to enable the new Outlook for Mac preview, visit our support page.

 

Thank you for all your feedback, please keep it coming in our UserVoice channel as it helps us build a better product and prioritize our work.

 

If you want to learn more about how Microsoft 365 is improving the experience for Mac users, we recently shared a blog with 4 ways in which we are doing so.

 

Please note: The new Outlook for Mac is available as a preview experience. Certain features and account types are currently not supported in the preview. More information about the preview experience and known issues are available on our support page and as always, new feature availability is shared on the Microsoft 365 roadmap.

8 Comments
Established Member

Thanks for taking the time to write this.

 

But when I try the new outlook, it fails at the first thing I try - writing a new email to an existing contact. It can't find most of my contacts - only recent addresses are shown as well as a lot of random names that appear to be sourced from some online exchange directory - that's really odd.

 

If the new outlook can't even create an email to an existing contact, why on earth would I use it? That's email 101.

 

By the way I contacted Microsoft support about this, they told me it was working as designed. That's crazy. 

Occasional Visitor

I am curious when Outlook for Mac is actually going to be able to access/use the cloud based 'Your Contact Lists' from OWA (M365). We use Outlook for Mac with 95% of our users using Apple hardware (Mac, iPad, etc.) and none of them can currently use Contact Lists created locally with the Web nor created on the Web locally. Additionally, if a user has to swap hardware (i.e. has a machine replaced), any Contact Lists they have are lost - and there is no good way to migrate those to any new system even if they have the foresight to export those lists (the import process on a new machine rarely imports things back correctly without corruption). This is a significant hardship for our users - and would love to see if fixed ASAP.

 

NOTE: If you enable the 'New Outlook' features (as of April 2021), it will actually make it impossible for users to use the existing Contact Lists they have created and used in the past locally on their machines because it does not even give you the option to see 'On My Computer' data. It is like checking the Preferences > General > Hide On My Computer folders option on for all users. Our users HATE the new version for this reason alone, they lose access to things they use everyday.

Occasional Visitor

Microsoft,  Can someone please tell me when we will be able to access our Computer Data and local archives, files, contacts with the new version?  What are the issues, why is it complicated ? Is there a roadmap ?  If not, just tell us that it will not happen.  Everytime there is an update I get the suggestion to move to the new version... it is becoming irritating not to be able to.

 

Thanks,

Senior Member

"Ever evolving' heading should read "Forever evolving"...

 

It seems to be taking forever to get the basics of the so-called New Outlook Mac to a level of usability that is in any way acceptable.  Still so much missing from what I see.

Absolute SHOW STOPPERS for me are 'On My Computer" archive files.  I have 30+ years of critical history archived currently and without the ON MY COMPUTER capability, Microsoft you've lost me!  (I will NEVER EVER upload & store my 30 years of archies on MS Servers - EVER!!)

iCloud and iMap are also show stoppers for me.

 

What's taking so long Microsoft???  Just get it done!!

 

I refuse to 'switch-on' the top of the page new outlook until it is a LOT more functional and a LOT more stable tahn it is right now.  :ast time I 'gave it a try' it took me all afternoon to recover what got dumped when I swithced to try it out.  Not nice at all...  

 

In the meantime, I'm looking at other options to consider...

IanB (Australia)

 

Occasional Visitor

Lot software info in the post. Some goo changes, likes adding IMPA accounts. We still have clients with many IMAPs.

 

The big issue, as other have mentioned is the compartmanting of address / contacts. Like many other I use Outlook with many email account, in my case 5 Office 365 email accounts. It is a real pain to have to change the default sending account to find a contact and then change the account back. Why can't there be just one address book, list of contacts. If people are concerned about security between accounts there could be a setting to enable. 

 

This would save me a huge amount of time.

 

Thanks

Occasional Visitor

The failure to provide a straightforward option for making and using contact lists or groups is unfathomable.  Currently to email a list consistently I would need to manually load every email address! This is ridiculous and a basic operational requirement.  When are you going to fix this issue that needs urgent remedy. It almost makes New Outlook for mac un-useable.  Not to mention all the previous contact lists I used are not available in the New Outlook mode. 

Please reply about your plan, or lack of, to fix this overwhelmingly important problem. 

 

Occasional Visitor

This article says IMAP is supported. It is not functioning on my MacBook Air M1 running Big Sur. What gives. I am really quite frustrated between your utterances and reality!!

Contributor

Do you know if it possible to add a shared calendar?

I can add a shared mailbox that includes the calendar, but we would like to be able to add a shared calendar, like you can in Outlook for Windows or Outlook on the Web.

for example,

The default calendar permissions for users in our tenant is "Can view titles and locations"

From Outlook for Windows I can simply go to my calendar 

Shared Calendar - Add Calendar - From Address book and add any user's calendar

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‎Mar 23 2021 05:56 PM
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