Aug 03 2021
- last edited on
Aug 03 2023
I need to create an MS Form and share with External Users and allow them to upload and attach files. Would you know if this is possible in Forms, if noty would you be able to recommend a solution on how to do this please.
Aug 03 2021 05:23 PM - edited Aug 03 2021 05:26 PM
Doesn't it depend on your tenant's OneDrive settings?
If the tenant allows external access to OneDrive, wouldn't users outside the organization would be able to upload files in Forms, since Forms stores those files in OneDrive?
Or is there another piece to this I am overlooking?
Aug 03 2021 11:40 PM
Aug 04 2021 07:10 AM
Dec 02 2021 03:48 PM
Jan 05 2022 12:40 PM
Nov 03 2022 04:22 PM
What I ended up doing was adding a link to request files to a onedive folder.
Then set up a flow that moves that file to a sharepoint folder and notify someone.
The sharepoint folder I've moved it to has a lookup field to a list from the form responses.
When someone fills in the document field for their name (lookup field), it adds it as an attachment to the item. This is the only workaround that I have found works.
Nov 04 2022 11:33 AM
@jessb1445 , could you please explain it better....When you say I added a link...you mean that you have inserted in an ms form a question containing the link created? Then, you have set up a second flow by moving any uploaded file to an SP list (or library) and this list has a lookup field...then I didn't get what you did...could you please send some screenshot of your flows to let me understand how you join response id with the right uploaded file? Thanks in advance
Dec 08 2022 03:22 PM
I don't have a video but I followed this article for getting the file request.
Then I added it to the form like this:
After that, you can set up your flow to start with the trigger of onedrive, when a file is added.
We experienced trouble with people completing the rest of the form when they had to follow the link and it opened up in a new tab. We found that people weren't going back to the form to complete it. Just something to be aware of.
Hope that helps you out.
Dec 15 2022 11:02 AM
@jessb1445 that's clear this part, it's not how you bind the upload files with the right user that I previously filled the form up...You talked about the lookup field..but it's not clear if you trigger a separate flow anytime a user uploads files. To sum up: The first trigger is when you get a response from ms forms, but this triggers only when the user has hit the submit button, so if he goes outside the form to upload his files the second flow should first start ....... Please explain in detail if you have set up two separate flows and then how you bonded them.
Dec 16 2022 02:54 AM
I have these flows and items set up to complete it:
What the process looks like in real life:
I hope that makes it more straightforward.
Dec 16 2022 04:46 AM
Mar 06 2023 06:04 AM
You should check this solution out here, it works.
You need to set the permission of the folder so when users complete the form, a link gets sent to them via email to upload their file.
You can create a unique ID, add the filled entry to sharepoint, and use power automate to pick the attachment and add to the sharepoint list
Apr 03 2023 11:48 AM
Hi, was looking for information about Forms and uploads and came across this in one of the MS Forums. It's an external site as they mentioned, but I am on it now and it is fine. Perhaps this may also be helpful to you. I've shared it with our M365 Collaboration Team as it may be helpful going forward.
We are just now enabling external sharing and are looking at options for external document submission.