I need to create an MS Form and share with External Users and allow them to upload and attach files. Would you know if this is possible in Forms, if noty would you be able to recommend a solution on how to do this please. Kind regardsBrian

Star_D For our business, we have used the file request link and added that as a section to our forms. I haven't found a way to connect the document upload and form together yet but it is a way for external users to upload documents.https://support.microsoft.com/en-us/office/create-a-file-request-f54aa7f8-2589-4421-b351-d415fc3b83af Hope that helps

AlexUnipa I have these flows and items set up to complete it:The form with the linkA list to record all form responsesOnedrive folder where the file request is created fromA document library in sharepoint with:Lookup field from the list where the form responses are recordedFlows:When a form response is submitted, create item in listWhen a file is created in onedrive folder, create/move to sharepoint document storage. A notification step helps to know when we need to go in and do the next stepWhen an item is modified in SharePoint. What the process looks like in real life:Submitter fills out the formSubmitter uploads a file via the file requestFlow records the responseFlow moves the file to sharepointYou are notifiedYou go into the sharepoint document library and choose the correct form response to connect; in the lookup field. (This may be a form response ID or name, depending on the context of your form)Flow recognises a change being made, takes a copy of the document and attaches it to the form record you picked.I hope that makes it more straightforward.

This has been an ongoing pain point. Please upvote and add your comments here: https://feedbackportal.microsoft.com/feedback/idea/6c9cc40a-7bbd-ed11-83ff-002248273995

Doesn't it depend on your tenant's OneDrive settings?https://docs.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off#change-the-organization-level-external-sharing-settingIf the tenant allows external access to OneDrive, wouldn't users outside the organization would be able to upload files in Forms, since https://support.microsoft.com/en-us/office/add-questions-that-allow-for-file-uploads-6a75a658-c02b-450e-b119-d068f3cba4cf#:~:text=Sign%20in%20to%20OneDrive%20for,the%20name%20of%20your%20form.?Or is there another piece to this I am overlooking?

MarvT3k Hi, I don't have a video but I followed this article for getting the file request.https://support.microsoft.com/en-us/office/create-a-file-request-f54aa7f8-2589-4421-b351-d415fc3b83af#:~:text=1%20In%20OneDrive%2C%20select%20the%20file%20request%20folder.,next%20to%20the%20link.%206%20Select%20Delete%20link.Then I added it to the form like this:After that, you can set up your flow to start with the trigger of onedrive, when a file is added. We experienced trouble with people completing the rest of the form when they had to follow the link and it opened up in a new tab. We found that people weren't going back to the form to complete it. Just something to be aware of. Hope that helps you out.

Attach files to a form for outside users

24 Replies

Iris1930
Brass Contributor
Nov 07, 2024
I upvoted as well, this is so necessary.
takolota1515
Copper Contributor
Aug 20, 2024
You can get file uploads from external users if you create custom HTML / JS forms & host them with Power Automate, like with SurveyJS.
Check this blog: https://tachytelic.net/2021/04/power-automate-web-forms/
And here is an example set-up with file uploads: https://community.powerplatform.com/galleries/gallery-posts/?postid=83dafa05-d05d-ef11-bfe3-6045bdd7dda1
bvarian
Brass Contributor
Oct 19, 2023
This has been an ongoing pain point. Please upvote and add your comments here: https://feedbackportal.microsoft.com/feedback/idea/6c9cc40a-7bbd-ed11-83ff-002248273995
- jallen64
  Silver Contributor
  Oct 19, 2023
  bvarian, I upvoted and commented. This is a quite necessary feature and now I have staff members asking us to consider Google since you can do that with their forms. I hope Microsoft will work on this and roll out soon!
sup mikie swie o365
Copper Contributor
May 06, 2023
Agree, this is something we need. Microsoft please add this feature.
ayophiliponi
Copper Contributor
Mar 06, 2023
BrianHarry1730

You should check this solution out here, it works.

You need to set the permission of the folder so when users complete the form, a link gets sent to them via email to upload their file.
https://www.youtube.com/live/WDuwqPv4RAc?feature=share
You can create a unique ID, add the filled entry to sharepoint, and use power automate to pick the attachment and add to the sharepoint list
RobElliott
Silver Contributor
Aug 03, 2021
BrianHarry1730 this is not possible. Only users within your organisation can upload files.

Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
- Star_D
  Iron Contributor
  Aug 04, 2021
  Doesn't it depend on your tenant's OneDrive settings?
  
  https://docs.microsoft.com/en-us/sharepoint/turn-external-sharing-on-or-off#change-the-organization-level-external-sharing-setting
  
  If the tenant allows external access to OneDrive, wouldn't users outside the organization would be able to upload files in Forms, since https://support.microsoft.com/en-us/office/add-questions-that-allow-for-file-uploads-6a75a658-c02b-450e-b119-d068f3cba4cf#:~:text=Sign%20in%20to%20OneDrive%20for,the%20name%20of%20your%20form.?
  Or is there another piece to this I am overlooking?
  - RobElliott
    Silver Contributor
    Aug 04, 2021
    Star_D No, it doesn't depend on your OneDrive settings, it looks at how the settings are set in the individual form .
    
    Rob
    Los Gallardos
    Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)

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Attach files to a form for outside users

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