Forum Discussion
Microsoft Teams- Multiple Meeting Organizers
I am new to Teams. I'm looking to find information on how you can have multiple meeting organizers. I would like to be able to create a meeting, but also have a co-worker have the capability of edit the meeting.
Is this possible?
- Hi G_Mazon2020
A meeting organiser can set the meeting options to ensure that people are presenters in advance leveraging the presenter and attendee controls
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
However only the organiser can download the participant report. This option isn't available to other attendees in either the presenter or attendee role
https://support.microsoft.com/en-gb/office/download-attendance-reports-in-teams-ae7cf170-530c-47d3-84c1-3aedac74d310
You would need to ensure, if the organiser goes on leave, to set up a separate meeting in that instance
Hope that answers your question
Best, Chris
25 Replies
KatyTurner - This is a big rub for us as well as we're trying to get more people using Teams. Sometimes the Owner of a group meeting is out (or even left the org) and other team members cannot cancel/move a meeting. If a person leaves our org, we can make new meeting invites, but then we lose chat history and such...which was a big sell. Even the ability to set a co-owner would solve this.
Microsoft must never have people out or leave their present positions. lol.This is big issue for my Team as well.
Microsoft are currently working on this per feedback
Assign multiple organizers on a Teams meeting · Community (microsoft.com)
Whilst we have the co-organiser role it has it's limitations such as recording. However, what MS didn't disclose when they brought out the co-org was it's really the first stage towards multiple organizers with the same permissions as the main organiser who created the meeting. Would recommend voting up and then let's hope it comes soon.
Best, Chris
Best, Chris
Now due in https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=Microsoft%20Teams&searchterms=co-organizer.
From this page - https://office365itpros.com/2021/11/22/assign-co-organizer-role-microsoft-teams-meetings/ - the functionality is not expected to deliver what we really need.
During a meeting, a co-organizer can:
- Access and change meeting options.
- Bypass the lobby.
- Admit people from the lobby during a meeting.
- Lock the meeting.
- Present content.
- Update another participant’s meeting role.
- End the meeting.
They cannot:
- Create and manage breakout rooms.
- View and download attendance reports.
- Edit the meeting invitation.
- Remove or change the Organizer role.
I have found a way to allow a teams meeting to be managed somewhat by a shared inbox. This means that meeting times and the invite can be managed by anyone with access, its a bit of a faf but I have posted some screen shots to https://parson983.blogspot.com/2022/03/co-orgnaiser-for-ms-teams.html By sending the invite from my work account to the shared inbox, then copying the meeting to a new outlook meeting that I send from the shared inbox;
all attendees see the teams invite from the shared inbox with the shared inbox as the organiser however the meeting is owned by my account. All the things that can be managed by an outlook account like invite and meeting times are easily updated by anyone with access and if someone needs to change the meeting options, then they can invite the shared inbox to a new meeting and change out the text on the invite sent by the shared inbox.
Kudos if anyone followed that, but it solved my issues;
- Thanks 🙂 Will take a look but I think it is similar to the workaround we are using at the moment using a shared account. I work in a university where Teams Meetings is our tool for online classes, and with large student groups and several educators, we need the ability for multiple organisers who have the same functions as the organiser currently does. Hopefully once this first iteration is released there will be a follow up that delivers full functionality.
you can do that by organizing teams meeting by outlook calendar. You can invite one person (the other organizator), then goes to "meeting options" and exclude the invited person to the waiting room (you can select this option only with outlook calendar because the meeting is not included in a channel).
https://support.microsoft.com/it-it/office/modificare-le-impostazioni-dei-partecipanti-per-una-teams-riunione-53261366-dbd5-45f9-aae9-a70e6354f88e
- ETA is now November: https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=Microsoft%20Teams&searchterms=81391
- https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=81391
There is a request for this to be added please vote at the link below as it is definitely needed. KatyTurner
https://microsoftteams.uservoice.com/forums/555103-public/suggestions/41667646-allow-more-than-one-organiser-for-a-meeting-so-br
I voted
This is absolutely needed. often we have two or more presenters, Due to covid they are not in the same location. when one person is presenting the other is managing breakout rooms and screen share. the presenters also need to float in and out of the break out rooms to help facilitate discussion.
Hi KatyTurner,
Coorganizer coming very soon, maybe even this monthhttps://www.microsoft.com/en-gb/microsoft-365/roadmap?featureid=81391
Keep an eye out
Hope that answers your question!
Best, Chris- the derrr
I think you've answered my question already, but I'm asking just in case there is still any hope...can a meeting organizer give someone else the ability to choose who can/can't present and download rosters?What happens if the meeting organizer goes on vacation and we needed to do these functions? ChrisHoardMVP
- Hi G_Mazon2020
A meeting organiser can set the meeting options to ensure that people are presenters in advance leveraging the presenter and attendee controls
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
However only the organiser can download the participant report. This option isn't available to other attendees in either the presenter or attendee role
https://support.microsoft.com/en-gb/office/download-attendance-reports-in-teams-ae7cf170-530c-47d3-84c1-3aedac74d310
You would need to ensure, if the organiser goes on leave, to set up a separate meeting in that instance
Hope that answers your question
Best, Chris
