Forum Discussion
Microsoft Teams- Multiple Meeting Organizers
- Hi G_Mazon2020
A meeting organiser can set the meeting options to ensure that people are presenters in advance leveraging the presenter and attendee controls
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
However only the organiser can download the participant report. This option isn't available to other attendees in either the presenter or attendee role
https://support.microsoft.com/en-gb/office/download-attendance-reports-in-teams-ae7cf170-530c-47d3-84c1-3aedac74d310
You would need to ensure, if the organiser goes on leave, to set up a separate meeting in that instance
Hope that answers your question
Best, Chris
Now due in https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=Microsoft%20Teams&searchterms=co-organizer.
From this page - https://office365itpros.com/2021/11/22/assign-co-organizer-role-microsoft-teams-meetings/ - the functionality is not expected to deliver what we really need.
During a meeting, a co-organizer can:
- Access and change meeting options.
- Bypass the lobby.
- Admit people from the lobby during a meeting.
- Lock the meeting.
- Present content.
- Update another participant’s meeting role.
- End the meeting.
They cannot:
- Create and manage breakout rooms.
- View and download attendance reports.
- Edit the meeting invitation.
- Remove or change the Organizer role.
I have found a way to allow a teams meeting to be managed somewhat by a shared inbox. This means that meeting times and the invite can be managed by anyone with access, its a bit of a faf but I have posted some screen shots to https://parson983.blogspot.com/2022/03/co-orgnaiser-for-ms-teams.html By sending the invite from my work account to the shared inbox, then copying the meeting to a new outlook meeting that I send from the shared inbox;
all attendees see the teams invite from the shared inbox with the shared inbox as the organiser however the meeting is owned by my account. All the things that can be managed by an outlook account like invite and meeting times are easily updated by anyone with access and if someone needs to change the meeting options, then they can invite the shared inbox to a new meeting and change out the text on the invite sent by the shared inbox.
Kudos if anyone followed that, but it solved my issues;
- Thanks 🙂 Will take a look but I think it is similar to the workaround we are using at the moment using a shared account. I work in a university where Teams Meetings is our tool for online classes, and with large student groups and several educators, we need the ability for multiple organisers who have the same functions as the organiser currently does. Hopefully once this first iteration is released there will be a follow up that delivers full functionality.