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%3CLINGO-SUB%20id%3D%22lingo-sub-1225587%22%20slang%3D%22en-US%22%3EFindTime%2C%20your%20favorite%20scheduling%20add-in%20just%20got%20better!%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-1225587%22%20slang%3D%22en-US%22%3E%3CP%3EFor%20users%20who%20schedule%20meetings%20with%20people%20outside%20of%20your%20organization%20(sales%2C%20HR%2C%20supply%20chain%2C%20etc)%2C%20it%20could%20take%20up%20to%20an%20hour%20of%20emailing%20back%20and%20forth%20to%20settle%20on%20a%20time%20of%20meetings%20(read%20more%20%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Foutlook-blog%2Fmeet-your-scheduler-a-service-that-lets-you-offload-meeting%2Fba-p%2F972262%22%20target%3D%22_self%22%3Ehere%3C%2FA%3E).%20In%20addition%20to%20the%20lack%20of%20free%2Fbusy%20availability%2C%20additional%20number%20of%20attendees%2C%20time%20zones%2C%20and%20other%20factors%20could%20increase%20the%20scheduling%20complexity%20further.%3C%2FP%3E%0A%3CP%3EFindTime%20can%20help%20reduce%20this%20time%20because%20it%20allows%20the%20meeting%20organizer%20to%20propose%20multiple%20potential%20time%20slots%20for%20attendees%20and%20they%20can%20vote%20on%20which%20slot%20fits%20better%20with%20their%20available%20time%20and%20in%20their%20local%20time%20zone.%20Unlike%20most%20services%20with%20similar%20features%2C%20FindTime%20is%20included%20as%20part%20of%20all%20Office%20and%20Microsoft%20365%20Business%20and%20Enterprise%20licenses.%20FindTime%20also%20have%20access%20to%20your%20organization%E2%80%99s%20free%2Fbusy%20availability%2C%20so%20you%20can%20choose%20slots%20based%20on%20your%20colleagues%E2%80%99%20availability%20too!%3C%2FP%3E%0A%3CP%3EYou%E2%80%99ve%20told%20us%20multiple%20times%20that%20you%20wanted%20to%20deploy%20FindTime%20but%20were%20blocked%20by%20its%20data%20storage%20infrastructure.%20We%20heard%20you%20and%20so%20we%20re-wrote%20the%20entire%20back-end%20infrastructure%20for%20FindTime%2C%20we%20built%20a%20new%20service%20within%20the%20Office%20365%20compliance%20boundary!%20Wait%2C%20what%3F%20More%20specifically%2C%20the%20organizer%E2%80%99s%20poll%20data%20is%20now%20stored%20in%20their%20mailbox%20and%20will%20not%20leave%20your%20tenant%E2%80%99s%20environment%20(woohoo%20EXO!).%3C%2FP%3E%0A%3CP%3ENow%20that%20the%20FindTime%20service%20is%20within%20the%20Office%20365%20compliance%20boundary%2C%20you%20may%20be%20wondering%20about%20your%20users%20outside%20of%20the%20US.%20For%20those%20who%20prefer%20to%20have%20their%20Outlook%20experience%20in%20their%20native%20language%2C%20we%20have%20made%20FindTime%20available%20in%2013%20languages%20-%20Chinese%20(Traditional)%2C%20Chinese%20(Simplified)%2C%20Dutch%2C%20Italian%2C%20French%2C%20German%2C%20Portuguese%20(Brazilian)%2C%20Korean%2C%20Japanese%2C%20German%2C%20Turkish%2C%20Russian%2C%20and%20Spanish%2C%20and%20their%20poll%20data%20will%20be%20stored%20in%20their%20mailbox%20too!%3C%2FP%3E%0A%3CP%3EYour%20users%20can%20access%20FindTime%20from%20the%20Office%20add-in%20store%20or%20you%20can%20deploy%20it%20to%20your%20tenant%20following%20the%20instructions%20in%20the%20following%20article%3A%20%3CA%20href%3D%22https%3A%2F%2Fsupport.office.com%2Fen-us%2Farticle%2Finstall-findtime-2501ff38-0a47-4dc5-999f-bcca329f0f63%3Fui%3Den-US%26amp%3Brs%3Den-US%26amp%3Bad%3DUS%22%20target%3D%22_blank%22%20rel%3D%22noopener%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%22%3Ehttps%3A%2F%2Fsupport.office.com%2Fen-us%2Farticle%2Finstall-findtime-2501ff38-0a47-4dc5-999f-bcca329f0f63%3Fui%3Den-US%26amp%3Brs%3Den-US%26amp%3Bad%3DUS%3C%2FA%3E%3C%2FP%3E%0A%3CP%3EWe%20hope%20that%20with%20this%20update%2C%20FindTime%20will%20help%20reduce%20the%20amount%20of%20time%20people%20spend%20trying%20to%20find%20a%20time%20to%20meet%20that%20works%20for%20everyone!%3C%2FP%3E%0A%3CP%3E%3CFONT%20color%3D%22%23FF6600%22%3EDoris%20Deng%20%26amp%3B%20Gabriel%20Valdez%20Malpartida%3CBR%20%2F%3E%3C%2FFONT%3E%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-TEASER%20id%3D%22lingo-teaser-1225587%22%20slang%3D%22en-US%22%3E%3CP%3EWe%20heard%20you%20and%20so%20we%20re-wrote%20the%20entire%20back-end%20infrastructure%20for%20FindTime%2C%20we%20built%20a%20new%20service%20within%20the%20Office%20365%20compliance%20boundary!%20More%20specifically%2C%20the%20organizer%E2%80%99s%20poll%20data%20is%20now%20stored%20in%20their%20mailbox%20and%20will%20not%20leave%20your%20tenant%E2%80%99s%20environment.%3C%2FP%3E%3C%2FLINGO-TEASER%3E%3CLINGO-LABS%20id%3D%22lingo-labs-1225587%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EAdministration%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3Eall%20posts%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EAnnouncements%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ECalendaring%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ECompliance%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EExchange%20Online%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EOffice%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For users who schedule meetings with people outside of your organization (sales, HR, supply chain, etc), it could take up to an hour of emailing back and forth to settle on a time of meetings (read more here). In addition to the lack of free/busy availability, additional number of attendees, time zones, and other factors could increase the scheduling complexity further.

FindTime can help reduce this time because it allows the meeting organizer to propose multiple potential time slots for attendees and they can vote on which slot fits better with their available time and in their local time zone. Unlike most services with similar features, FindTime is included as part of all Office and Microsoft 365 Business and Enterprise licenses. FindTime also have access to your organization’s free/busy availability, so you can choose slots based on your colleagues’ availability too!

You’ve told us multiple times that you wanted to deploy FindTime but were blocked by its data storage infrastructure. We heard you and so we re-wrote the entire back-end infrastructure for FindTime, we built a new service within the Office 365 compliance boundary! Wait, what? More specifically, the organizer’s poll data is now stored in their mailbox and will not leave your tenant’s environment (woohoo EXO!).

Now that the FindTime service is within the Office 365 compliance boundary, you may be wondering about your users outside of the US. For those who prefer to have their Outlook experience in their native language, we have made FindTime available in 13 languages - Chinese (Traditional), Chinese (Simplified), Dutch, Italian, French, German, Portuguese (Brazilian), Korean, Japanese, German, Turkish, Russian, and Spanish, and their poll data will be stored in their mailbox too!

Your users can access FindTime from the Office add-in store or you can deploy it to your tenant following the instructions in the following article: https://support.office.com/en-us/article/install-findtime-2501ff38-0a47-4dc5-999f-bcca329f0f63?ui=en...

We hope that with this update, FindTime will help reduce the amount of time people spend trying to find a time to meet that works for everyone!

Doris Deng & Gabriel Valdez Malpartida

6 Comments
Occasional Visitor

Does FindTime add in work in GCC tenant?

Regular Visitor

Where the poll data as well as information about meeting and participants are stored? (checking whether it's GDPR compliant)

Microsoft

@Lmnycha3009  We don't restrict access from GCC on our end so you should be! 

 

@Mister_Rock as mentioned at the end of the 3rd paragraph - "More specifically, the organizer’s poll data is now stored in their mailbox", it's all stored in the organizer's mailbox. 

Senior Member

The people who have the most meetings to schedule, and who are the most difficult to schedule for, usually delegate access to someone to schedule in their calendar on behalf of them.

 

I still don't see a way in FindTime for these delegates to seemlessly use this service because they cannot initiate these on behalf of the delegate nor can they receive them for them in the same manner as delegated calendar events.  They end up creating a FindTime poll that includes the schedules of twice as many people (one for each official, and one for each delegate), which gets quite messy.  Any thoughts on how to avoid this or when a delegate integration will be featured in this tool?

Can we help with Czech translation?

Contributor

Any Powershell command so that admin can see and/or change findtime user setting?