Recent Discussions
Bucket Templates or Duplicate Buckets
Adding bucket templates or duplicate bucket functionality would save so much time for all of us. We're using Planner to project manage repetitive workflows - but each time we create a new project we need to manually copy and paste all tasks. It would save so much time to add the ability to create a new bucket from a template or duplicate a bucket. Planner feels so under baked because it lacks this functionality, and there are hundreds of threads requesting this exact functionality.
New planner doesn't show a "schedule" view of tasks assigned to me from different plans
The new version of web-based Planner was enabled for me a few days ago, on November 17th. Apparently, I realized that one of the features I used is missing. At the "My Tasks" view, in the old version of Planner, one could choose to have different views, apart from the grid view. The most useful one for me was the "schedule" view, since I could see in one calendar, all assigned tasks from different plans/teams/projects. This functionality now seems to have been removed, and one can only see one separate schedule per plan.
Planner Premium + Power Automate
Not sure if others have experienced this as well, but I am having trouble accessing my planner premium plans in power automate. I’ve come to learn that the Planner actions in power automate do not support planner premium. Instead, the Microsoft Project actions, which are far less useful, support Planner Premium. I was really hoping to use planner premium and power automate together, and so far am deeply disappointed - especially after having waited for my companies admin approval for the tool. Anybody have an workarounds?Turning off Planner Notifications for everyone when a new Planner is created
Hello, It seems that I accidently notified everyone in my Team when I create a premium Planner. How can I turn this off so I only notify users when a task is assigned to them. I see the ability to turn off notifications in Settings> Planner Notification "Email me when someone adds me to a Premium plan or Portfolio" but I want to do this for everyone in my "Team" I don't want to spam everyone when a new Planner is created. Does anyone know where I can do this?Tasks deleted automatically
Hello, I'm using the planner (plan3) since March. I've realized that I haven't the same tasks in the history in every month. Apart from the new ones, there are some old tasks which are deleted automatically. They are not the oldest ones. Is there any rule for this deletion? Is it a bug? Thanks for your help. Ana.
Notifying team members of new planner?
Hi Very new to Planner and the whole Microsoft environment....so learning as I go! I'll give the context of how I intend to use Planner: We are a school who from time to time gets new students and there are various tasks to be peformed by different people to ensure the student is enrolled fully. I have created a 'New Student' Planner which I intend to use as a template ie - whenever a new student arrives, I'll copy the Planner template and rename it to the student's name. I'm assuming this is an OK and most efficient way to do this? Assuming it is - how can I automatically/easily notify the members of the Planner that there is a new student/Planner in place and as such they need to go into Planner and start their part of the enrolment process. The only logical way I can see is to copy the link for the new planner, paste it into an email and then email the relevant people. This does seem a little 'clunky.' Ideally I'd like it that as soon as the Template is duplicated and renamed - the creation of this Planner automatically notifies the members that it exists....but I don't think this can happen? Any help greatly appreciated Mr BUnable to see tasks assigned to me in Planner Premium in the "My Tasks" Teams tab
Hi, We're currently developing an application in Project for the Web (soon transitioning to Planner Premium) for a department at the company I work for. One of the key reasons we chose Project for the Web is its integration with Planner in Microsoft Teams. However, I recently discovered that only tasks from plans created in the default environment are visible in the "My Tasks" view in Planner. While I can see the plans in the "My Plans" tab, none of the tasks assigned to me appear in "My Tasks". I've read about workarounds using Power Automate to mirror tasks into Planner, but this approach isn't sustainable for long-term use. Does anyone have more information about the roadmap or whether Microsoft plans to support task visibility from non-default environments in the near future? Thank you in advance! Kind regards, NicolasHow to connect MS Project Pro app to MS Planner (plan 5) - instructions on how to do please!
My company recently bought MS Planner (plan 5), which came with MS Project Pro desktop application. My boss wants me to write the schedule in MS Project Pro and then publish it to MS Planner for the team to see the schedule. Sadly, I can find no instructions on how to connect them. Any help would be greatly appreciated.Strategic Missing Capabilities in the new Microsoft Planner (Enterprise Perspective)
The Present State of Microsoft Planner’s Vision Enterprises want one coherent work-management layer in Microsoft 365 Microsoft’s ambition is to merge To Do, Planner, and Project for the Web into a single platform with Copilot, Goals, unified List/Board/Timeline views, and templates The direction is sound: reduce fragmentation and tool sprawl, standardize data, and give leaders a clean and solid portfolio picture while teams execute in familiar interfaces. In an environment where all employees have access to the same tool, are already included in the resource pool and integration options are basically unlimited, this is a step, that everyone was looking forward to. Nonetheless, the quip that “Microsoft abandoned MS Project 20 years ago” is a joke, but it reflects a real anxiety: if the new Planner displaces familiar scheduling experiences without enterprise-grade controls, PMOs will feel left alone again and disengage, in presence of abundant alternatives. Planner will not replace Microsoft Project, Primavera, or other detailled scheduling tools; those remain essential for deep dependencies, resource leveling, and baselining. Planner’s highest-value role is the management and aggregation layer above them: align goals, normalize metadata, and expose cross-program status. Simplicity matters, but simplicity cannot mean missing capability. If essential functions are absent, governance, traceability, and portfolio visibility suffer, and organizations turn to external tools. Following is a list of core functionality that is currently missing and was needed about a month ago. Current Structural Gaps Date logic too rigid for management use No independent target/due date field; planning often hinges on Start/Finish + Duration, which limits top-down milestone control Custom fields capped at 10 per plan Insufficient for enterprise metadata models and standardized portfolio reporting Maximum task duration of 1,250 days Constricts representation of multi-year initiatives and capital programs No enterprise-grade audit trail Lacks comprehensive, exportable change logs with retention controls for compliance Flat responsibility model Multiple assignees exist, but no roles such as Owner, Reviewer, Approver; no RACI support Insufficient hierarchy and dependencies for roll-ups Summary/sub-tasks exist, but cross-plan links and robust multi-plan aggregation are weak Group-based permissions only Sharing tied to M365 Groups/Teams; no fine-grained task- or field-level permissions; no simple view-only for externals Custom fields lack hyperlink behavior No URL field type; links in text fields are often not clickable for seamless navigation Inconsistent text capture and formatting Notes lack reliable rich-text structure; long entries are hard to read No page breaks or robust formatting for long descriptions Executive-level narratives and governance documentation become unwieldy Limited standardization across plans No global library for reusable custom fields, bucket structures, or templates at tenant/portfolio level Required Enhancements for Enterprise Readiness Flexible date logic Allow target/due dates independent of Start/Finish; add constraints, buffers, alerts, and escalation rules Expanded metadata framework Raise the custom-field limit; add field types (URL, Person, Multi-select), required fields, validation rules, and global field templates Enterprise auditability Provide full change history with export, retention policies, filters by field/user, and API access Role-aware assignments (RACI) Support roles (Owner, Doer, Reviewer, Approver), secondary ownership, and role-based views in people and reports Portfolio-grade structure Enable cross-plan dependencies, milestone roll-ups, program-level summaries, consolidated capacity and risk views Granular access control Introduce view-only sharing, external access without group membership, and task/field-level ACLs to protect sensitive data Hyperlink-enabled fields Add a URL type and clickable rendering in text fields, with previews and allow-lists for approved domains Robust editor for management communication Paragraphs, lists, headings, tables, code/quote blocks, and clean print/PDF output for formal documentation Reusable enterprise templates Tenant-wide libraries for custom fields, buckets, and workflows; versioning and approval flows for governed rollout Reliable data layer A standardized Power BI dataset, webhooks/events, incremental exports, and stable keys for multi-plan, multi-tenant analytics Scaling for long-horizon work Lift or mitigate the 1,250-day limit for leaf tasks and provide guidance or rules for multi-year programs Bottom line Planner can succeed as the enterprise management layer if it remains simple but gains the capabilities listed above. One does not work without the other. If Microsoft does not deliver these functions, enterprises will continue using Project, Primavera, or other scheduling tools — while adopting third-party platforms for governance and portfolio visibility. This would directly undermine Planner’s goal of becoming the unified standard within Microsoft 365. Please, do us a favor and spare organizations from having to implement yet another third-party tool. (And yes: I am aware of multiple enterprises that are in the process of testing and implementating different tools, presicely because of this missing capability)My Tasks in Planner - Assigned to Me. Not Showing in Outlook ToDo Sidebar
Within the new Outlook, I leverage the functionality to drag a task from the ToDo sidebar and place it in my Calendar as a way to block time for completing that task. However, not all tasks show up in the Outlook ToDo sidebar. The category "Assigned to Me" does not show up meaning any task that was assigned to me in a plan I cannot place in my calendar. Struggling to find a uniform way to manage my tasks when there isn't complete visibility and uniformity in Microsoft's tools. And when will there be an updated mobile solution to Planner? The current outdated (and not supported) app does not include any premium plans, just basic.Planner Plan 5 features in Planner (not Project Online) compared to Planner Plan 3
Hi! I have no clarity about the actual difference of using Planner (not Project Onlinr) with a Plan 5 VS a Plan 3. My understanding is that, within Planner only, currently there is difference as these features: Portfolio Analysis and Optimization Demand Management Enterprise Resource Management and Allocation are not yet in Planner. Anybody can be so kind to clarify or confirm? Thanks!
"Show on task" previews suddenly not showing
Hi This has worked fine up until last week. We have several planners with PowerPoint documents attached to the task cards. Up until last week we could see the previews on the task card. Now, none of the previews are showing for any of the users. Just the PPT logo. This is happening both in the Teams app (Mac) and browser. If the task is viewed on a mobile device, then the preview shows as expected. Other image file types such as JPG etc. still work OK. Any ideas? Thanks
Can GUESTS access t Premium Plan in Teams?
I created a Teams Team and want to manage a premium plan project therein. I have the Planner-Plan 1 license. One external supplier is a guest in my Team but he cannot see the Premium plan. Is this by design or is there any wrong setting in my system? I could not find any information on this in the Microsoft documentation. Facts The guest user is part of the teamBetter customizability/themes for planner
There is a big issue with visibility of task boxes on dark theme. The contrast of the box edge with dark background is very low. it very hard to discern the task box edges. There is practically no customizability for how things look in planner. all there is, is an option to change the banner color which is not very helpful. If there was an option to change the default color of boxes that would help immensely on visibility.
Recent Blogs
- We’re excited to announce that the new Planner app in Microsoft Teams (web and desktop) is now available to customers in the Government Community Cloud (GCC) High environment! There’s no migration...Oct 01, 2025
- This month, we introduced the Project Manager Agent in Microsoft Teams meetings and channels and enhanced Planner’s security. These features make collaborating with your team more effective while kee...Sep 30, 2025
