Add shared mailbox contacts to the new outlook for windows
In my organization, we use a shared mailbox to share a public address book. Is there a way to add it to the new Outlook for Windows? I can see the shared mailbox correctly under ‘Mail -> Shared with Me’, but there’s nothing about shared mailboxes in the ‘People’ tab. I have also tried to manually add the shared mailbox as a standalone account, but it just loads indefinitely after I type in the address Outlook client version: 20231006004.16 Windows 11, build 22621.2428singed pdf files get blocked when user is sending from shared mailbox
Hi, in exchange environment, I have my email account and also I have shared mailbox linked. I can sent the singed pdf file attached to email from my email but when I send it from shared mailbox, I get the following message everytime: "From: email address removed for privacy reasons <email address removed for privacy reasons> Subject: Executable File Violation You attempted to send a message that contained an executable file. Our company policy prohibits the sending of executable files via email. The message was not delivered." We have symantec spam filter in organization, which I think is causing that error, or it can be exchange policy which is more restrictive (on default or someone configured it so), I wonder if it is possible to address this issue and let the singed pdf flow from shared mailbox. What can I do to fix it? From where should I fix it - exchange management / shared mailbox policies or where do I find that options to configure correctly? Thanks GeorgeSearch-UnifiedAuditlogs For Mailbox - Problems
Introduction Like many, I have been faced with an audit search problem on mailboxes. I finally found a solution by searching deeply into the web. In this post I will provide you with Microsoft's documentation, I have tested everything, and it finally works. I also have comments to Microsoft, directly to the product group (with a case Microsoft) but also by the technet article feedback feature. Technical Content We assume that you have all necessary permissions and role to run audit logs search. For Regular mailboxes: if you have no results via GUI, It is possible that in the time interval there is no result. It may happen that the audit is blocked on the mailbox despite the fact that the feature is active. You may use the command http://Search-UnifiedAuditLog documenation]https://learn.microsoft.com/fr-fr/powershell/module/exchange/search-unifiedauditlog?view=exchange-ps with the following parameters: UsersIds : email address Operations : event to be search (https://learn.microsoft.com/en-us/purview/audit-log-activities#exchange-mailbox-activities) Search-UnifiedAuditLog -UserIds <MailboxIdentity> -Operations MoveToDeletedItems, SoftDelete, HardDelete -StartDate "01/01/2025" -EndDate "15/01/2025" Unfortunately, no results appear with powershell. https://learn.microsoft.com/en-us/purview/audit-troubleshooting-scenarios#search-for-mailbox-activities-performed-by-users-with-non-e5-licenses, you can find the documentation that describe the symptom and how to resolve it. Even when [mailbox auditing on by default](https://learn.microsoft.com/en-us/purview/audit-mailboxes) is turned on for your organization, you might notice that mailbox audit events for some users aren't found in audit log searches by using the Microsoft Purview portal or the compliance portal, the **Search-UnifiedAuditLog** cmdlet, or the Office 365 Management Activity API. The reason for this is that mailbox audit events is returned only for users with E5 licenses when you use one of the previous methods to search the unified audit log. You must run the following command within Exchange Online : Set-Mailbox -Identity <MailboxIdentity> -AuditEnabled $false And then : Set-Mailbox -Identity <MailboxIdentity> -AuditEnabled $true Now you can search within the GUI or with powershell and you will have some results. For Shared Mailboxes: To search audit logs for a SharedMailbox, you must use the following command, with the parameter *FreeText.* Search-UnifiedAuditLog -StartDate "08/01/2025" -EndDate "11/01/2025" -FreeText (Get-Mailbox -identity <MailboxIdentity>).ExchangeGuid -Operations MoveToDeletedItems` https://learn.microsoft.com/en-us/purview/audit-troubleshooting-scenarios#search-for-mailbox-activities-performed-in-a-specific-mailbox-including-shared-mailboxes you can find the article that describes the FreeText parameters, and also decscribes that GUI is not working for SharedMailboxes. Also, using the **User** dropdown list in the audit log search tool or the **Search-UnifiedAuditLog -UserIds** won't return results for activities performed in a shared mailbox. If there are no results and you are sure that there should be, then the same manipulation as described above will have to be done. Disable and then reactivate the audit on the mailbox: Set-Mailbox -Identity <SharedMailboxIdentity> -AuditEnabled:$false Set-Mailbox -Identity <SharedMailboxIdentity> -AuditEnabled:$true Run again the Search-UnifiedAuditLog command. Now you will find results. Conclusion I assume that the "Users" text box in the interface corresponds to the parameter "UserIds" in the cmdlet. And there is no match for the "FreeText" parameter. You can find other articles in my GitHub about Purview https://github.com/trisdev75/MicrosoftPurviewflow run failed - The specified object was not found in the store
I create a template from Microsoft for a check on a shared mailbox and then add the attachment to a Microsoft Lists (SharePoint Online). I go to do a Test, manual, and it errors out. When I click, it says no mailbox found. That is frustrating as when I go to create a new, I type in say the name "sharedMailboxaname" and AAD resolves it, yet the Inbox doesn't 'exist.' The dynamic invocation request failed with error: { "status": 404, "message": "The specified object was not found in the store., Default folder Root not found.\r\nclientRequestId: f12cdb6f-1ead-4807-b978-6120a051cc3a\r\nserviceRequestId: 02e88b74-827d-43ea-a768-70351841738d", "error": { "message": "The specified object was not found in the store., Default folder Root not found.", "code": "ErrorItemNotFound", "originalMessage": "The specified object was not found in the store., Default folder Root not found." }, "source": "office365-wus.azconn-wus-01.p.azurewebsites.net" }. Again when I go to manually test it, it errors out. The specified object was not found in the store., Default folder Inbox not found. clientRequestId Outputs: Body: { "status": 404, "message": "The specified object was not found in the store., Default folder Inbox not found.\r\nclientRequestId: 6f62c224-a3f5-4db3-bceb-4e8f512a3834\r\nserviceRequestId: c4b6d9a7-3f7c-4b95-9151-e04beb370bce", "error": { "message": "The specified object was not found in the store., Default folder Inbox not found.", "code": "ErrorItemNotFound", "originalMessage": "The specified object was not found in the store., Default folder Inbox not found." }, "source": "office365-wus.azconn-wus-01.p.azurewebsites.net" } Headers: { "Pragma": "no-cache", "x-ms-request-id": "c4b6d9a7-3f7c-4b95-9151-e04beb370bce", "Strict-Transport-Security": "max-age=31536000; includeSubDomains", "X-Content-Type-Options": "nosniff", "X-Frame-Options": "DENY", "Cache-Control": "no-store, no-cache", "Set-Cookie": "ARRAffinity=9b2d45c4bd0030f30e7a2a2896b71140eb79b44e96d4fd45755b575263c;Path=/;HttpOnly;Secure;Domain=office365-wus.azconn-wus-01.p.azurewebsites.net,ARRAffinitySameSite=9b2d45c4bd0030f3a2896b71140eb7d88b49b44e96d4fd45755b575263c;Path=/;HttpOnly;SameSite=None;Secure;Domain=office365-wus.azconn-wus-01.p.azurewebsites.net", "Timing-Allow-Origin": "*", "x-ms-apihub-cached-response": "true", "x-ms-apihub-obo": "true", "Date": "Thu, 09 Jun 2022 22:10:38 GMT", "Content-Length": "562", "Content-Type": "application/json", "Expires": "-1" } When I go to Exchange Online it shows that it is SharedMailbox. We are in hybrid mode and it was created in Exchange On-premises. Exchange on-premises shows it. This was setup exactly as another mailbox and it works. I am not sure what is happening that I can see it, email to it and have it as a shared mailbox on my Microsoft Office 365 Outlook. Thank you.
Viewing older emails in a shared mailbox
I have a friend who is a member of a shared mailbox. The shared mailbox shows up in her Outlook but only displays emails going back 12 months. I had checked the settings of her own account and it was set to 12 months so I moved the slider to All, closed and re-opened Outlook but saw no sync activity. I waited a day but still no additional emails showed up even though there are emails going back a few years as proven by accessing it online. BTW she is running Office version 1912 Build 12325.20344. I decided to try adding the shared mailbox to her Outlook as a second account and was surprised to see it succeed although I didn't think you could add a shared mailbox that way. I moved the slider for the account from 12 months to All and close/re-opened Outlook. Now older email started syncing into it. So why won't email older than 12 months sync in when the mailbox is in Outlook without adding it as an account? Jonathan
Auditing an O365 shared mailbox
I have turned on auditing on an Office 365 shared mailbox, but when I do a search at the audit logs I get zero results. I've expanded from the standard auditing and added the parameters "harddelete, softdelete, movetodeleteditems", etc. I put those parameters under all 3 catagories: auditadmin, auditdelegate, and auditowner. We had someone say an email disappeared again today, but I get no results when I searched the logs. I even verified that auditing was turned on by doing a 'get-mailbox' which shows it on. Anything I am doing wrong?
