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Jonatan_TRR
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Joined May 21, 2020
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Re: Inviting a group calendar without sending invites to the distribution group
VasilMichev Thank you so much for good ideas! Just to be clear... For your first proposed solution Do you mean that each member has to "unsubscribe"? Is there no way to run a Cmdlet or similar to just do it for everyone? If there isn't - where exactly do the members change this setting? There are many places with settings, e.g. the settings in Teams seem to be only for following a channel, but then I find a setting to "Follow" the group when I go through Files -> Open in SharePoint (from Teams). Also, you mention to "toggle the corresponding flags". Which flags do you mean? My original question has partly come from the fact that I don't understand the setting "ReplyOnly" on one of the flags. For your second proposed solution, This sounds like an interesting way to go! Is there really no way for IT to add it to everyone? In the article https://docs.microsoft.com/en-us/microsoft-365/admin/email/create-a-shared-mailbox they mention "automapping" - could that be a way to go to minimize the admin work for each team member? With a shared mailbox - could we then just invite that mailbox to the meetings? What will the experience be for the members? Can we set the e-mail to accept the meeting invites automatically (just as a "room" does)? Will it be possible for them to add the calendar without adding the mailbox? The whole idea here is that we don't want every team member to be bothered by tons of invitations. I'm reading at https://docs.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes and it says that there can be issues if there are "too many users". However, "too many" is not defined. Any idea if 150 will be too many? The point here is really to have a shared calendar, not a shared mailbox. Is there anyway to disable the e-mail part? The thoughts in 2.b. makes me wonder if it's better to hack this through creating a "room". That's pretty much the functionality I want - Let the users add this calendar as a participant, and let others see the meeting. However, I'd like there to be a possibility to have overlapping events, since the "room" isn't actually a room...Anyone that can build on this idea to figure out if it would work? Best, Jonatan39KViews2likes16CommentsInviting a group calendar without sending invites to the distribution group
Hi, I'm struggling with finding a good way to have a shared calendar with our Microsoft Teams team of 100+ members. We'd like to have a shared calendar where things like all the teams standups, demos, testing with users etc are added. This is meant to be for general information so that everyone can decide themselves what they should be part of, or just know that it is happening, rather than the meeting host needs to invite "the right" people. Thus, we don't want everyone in the team to get e-mail invites to each of these events. We have the Office 365 Group shared calendar automatically showing up (after a lot of work), but find it cumbersome to add events to it without distrubing everyone. The suggested approach seems to be to go into the calendar and create the event there. However, there are a few user experience issues with that: Adding an event behaves differently on Outlook desktop app vs Outlook 365 - on desktop the distribution group is added automatically as a recipient and on the web version it is not. This makes it difficult for us to write clear instructions for users. If anyone opens an event on the desktop app, it seems as if the distribution group is added as a reciptient automatically, meaning everyone will have to remember to take away the distribution group as a reciptient. Point 1 and 2 means that very often there will be e-mail invites sent to everyone unintentionally. It is annoying to have to go into another calendar to add events. I really need there to be an easy way of having a shared calendar with events that everyone can see and join in to, but not get an e-mail invite to. I've thought of two possible solutions based on the current functionality of Outlook: Solution A Preferably, I'd like this to be achieved through adding that group as an "attendee" (just as I do with room bookings). The way I thought of to solve this was to create another shared calendar that everyone can edit, but whose team no one is a member of. Unfortunately, it seems like I'm not allowed to set permissions of the shared group calendar in the same way I can do with my own calendars. Thus, I can't give edit access to people that aren't a member of the team. Solution B Another way I thought of would be to disable the calendar invites being sent to the team members. If I understand https://docs.microsoft.com/en-us/powershell/module/exchange/set-unifiedgroup?view=exchange-ps correctly, that would be possible through setting -AlwaysSubscribeMembersToCalendarEvents:$false. It says that means "ReplyOnly". However, I don't know for sure what that value means, because it's not really explained. Also, I'm not sure how to set this for exsiting members, as this setting is only for new members. Any help on how to achieve either of my two solutions are greatly appreciated. And of course, if you can think of any other solution to achieve my goal of an easily adminstered shared calendar that doesn't disturb everyone, I'm all ears. Oh, and of course...being a former G Suite user, I'd really like there to be a way for the user to set if they wish the event to be modifiable by others or not. But I guess that's just not possible with Microsoft's solution? Thanks, Jonatan41KViews3likes18CommentsRe: Adding a shared calendar to a Team
VasilMichev thanks a million! I realize I can't change it if I'm not an admin, but in this case I have to tell my admins exactly what to do, because they're too busy with other stuff to actually learn about this... With that being said...if you feel like keep helping noobs like myself - I take it that "GroupName" is the only variable in the command you suggested. How do I find GroupName? I'm sure i can't just put the display name of the group in Teams, right? Because it contains spaces. Is it enough with quoting it such as in the regular command line? Also, the team has changed name since it's creation, and the URL to the sharepoint page for the Team reflects the original name rather than the new one. So any pointers to how I know what name to use in this command would be highly appreciated20KViews0likes4CommentsRe: Adding a shared calendar to a Team
VasilMichev thanks for your insightful comment! I googled the property and realised that I'm not alone in this frustration :). So...I'm "just a user" trying to get a shared calendar for my Team, and thus I'm not really an IT admin...you don't happen to have an example of what a PowerShell command might look like that would (1) check this property status and (2) set it to false? Or at least point me (and any other beginner reading this thread) to a direction where I could learn that without too much of a time investment? Thank you so much20KViews0likes7CommentsAdding a shared calendar to a Team
Hi, I'm struggling with the fact that for some of our Teams, there is a shared calendar, automatically showing up in Outlook for every team member, but for some Teams there isn't. When I go to Team settings and try to add an app, there's no such thing as an app called "Outlook", "Calendar" or "Groups". However, if I go into "Files / Open in SharePoint" and then hover over the team name in the Sharepoint view of the team I can see a difference on these teams when I look under "connected apps". The teams that have a shared "group calendar" in Outlook seem to have the apps "Outlook", "Calendar" and/or "Groups". But again, I can't seem to be able to add these apps to the teams that lack these apps. I have succeeded to create a new team that has the "Groups" app connected, through following these steps: Create a group in Outlook ("Add new group") Create a Team in Teams and choose "From Office 365 Group" This team will have the App "Groups" connected to it, and thus, a shared calendar will show up in Outlook automatically for all the team members. Now my problem is that I have a team with a lot of members, that doesn't have the "Groups" app connected, but they need the shared calendar. How do I do this? I know that one solution is to create a new team following my own steps above, but then we'll loose all the chat history in the channels, and there's a lot of admin work to move all the files, etc. I know that another solution is to add a "page" that is a calendar in the Sharepoint view of the Team, but that doesn't seem to create the same kind of calendar - it doesn't seem to automatically show up for all the team members in their Outlook calendar view. Looking forward to any pros that can help me figure out how to solve the basic problem of having a shared calendar for our team.Solved
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