Cross-Platform Meeting Connect: Great in-room meeting experiences across Teams and Zoom
Your team is gathered in a Teams Room for a project review, but the customer’s invitation is for a Zoom meeting. You want to use the room’s audio, video, and displays, share the presentation, and stay connected to the conversation. You shouldn’t have to give up your room’s setup just because the meeting is on another platform. Whether your organization uses Teams or Zoom Meetings today, people need the flexibility to meet with customers, partners, and colleagues on a range of platforms. Direct Guest Join will allow Teams Rooms to join Zoom Meetings and Zoom Rooms to join Teams meetings. Microsoft and Zoom are building on that foundation with Cross-Platform Meeting Connect, to address some of the most requested needs of people joining meetings from a conference room, regardless of the platform they use. The goal is a more complete room experience for the everyday cross-platform meetings that bring organizations together. Planned improvements to sharing, meeting visibility, room controls, and HD video are designed to help people contribute confidently using the room’s capabilities. Share ideas from the room A more seamless room experience also means making it easy to share and view content. With planned HDMI sharing, people will be able to connect a laptop to the room and share content directly into the meeting. The room will also be able to display content shared by other participants, helping everyone follow the same presentation or document. Stay connected to people and the conversation Knowing who is in the meeting helps people collaborate with confidence. A participant roster is designed to show the meeting participant list on room display and update as people join and leave. It will give in-room participants a clearer view of who is in the meeting especially when some attendees are not visible in the current video layout. Enhanced chat visibility will help everyone in the room follow both parts of the meeting conversation by bringing read-only chat into the room layout alongside the meeting video. People will be able to show or hide the chat panel as needed, without having chat appear unexpectedly over video. This experience is read-only: participants will be able to view chat supplied by the meeting platform but not compose or send messages from the room itself. Use familiar room controls People should be able to rely on the controls in front of them. With Cross-Platform Meeting Connect, planned improvements will keep room hardware and touch console controls synced with the hosted meeting, prioritizing mute, unmute, and end-call for the initial delivery. That synchronization is intended to preserve the room's behavior people expect and reduce uncertainty about whether the room is muted or has left the call. Keep people and content in view For rooms with two displays, we are introducing a layout that uses each screen for a different purpose: shared content on one screen and the participant gallery on the other. This would let in-room attendees follow a presentation while keeping remote participants in view. Video improvements support sending and receiving video at up to 1080p for Teams meeting on Zoom Rooms. Actual resolution will depend on the meeting platform’s policies, the room device, and network conditions. The experience is designed to adapt when bandwidth is constrained, or hardware cannot sustain the higher resolution, with meeting reliability remaining a priority. More flexibility, with clear expectations Microsoft and Zoom share a goal of helping people collaborate across platforms while making better use of their meeting rooms. These improvements are designed for both directions, with a focus on the capabilities people need most in everyday room meetings. A guest meeting will still differ from a native meeting, and this work does not extend every enhancement to every platform. As the integration evolves, cross-platform meeting experiences will move forward together. Individual capabilities will depend on support from both the room system and the meeting platform, helping ensure people see controls that work for their meeting experience. What’s next With Cross-Platform Meeting Connect, Teams Rooms will make it easier for people to join, participate, and collaborate in meetings hosted on other platforms, helping organizations get more from their meeting room experience. Stay tuned as we continue working toward more ways to make cross-platform meetings easier and more connected.Teams Meetings Get AI Memories for Copilot
If your tenant has Microsoft 365 Copilot licenses, you’ll soon see meeting archive files generated by AI for Teams meetings. The files are stored in a SharePoint Embedded container, but they’re not intended for user consumption. Instead, AI tools like Copilot and the Facilitator agent will use meeting archive files to generate better responses to questions from meeting participants about what happened during meetings. It’s yet another file type to figure out how to govern. https://office365itpros.com/2026/10/21/ai-meeting-archive-files/
Uploading PDFs into Whiteboard
With the retirement of the whiteboard app, my company now has to use the web and teams version exclusively. We like to make use of the app specifically because you can upload high quality PDFs on to the board. However, this feature isn’t available on the web and teams version. Are there any plans for the existing versions to have the option to upload locally saved PDFs?
Planner task comments no longer send email notifications – critical regression
This change removed a previously existing core functionality without providing an adequate replacement. With the new Planner experience, task comments no longer trigger automatic email notifications to assigned users. This breaks a critical communication mechanism that many teams relied on for reliable task coordination. As a result, assigned users are no longer consistently informed about updates, introducing a high risk of missed information and operational issues in day-to-day work. There is currently no supported or enforceable alternative to ensure users are notified. Previous behavior: Task comments triggered automatic email notifications Assigned users were reliably informed Communication was traceable and consistent Current behavior: No automatic email notifications No configuration to restore this @mentions required (manual, error-prone, not enforceable) Microsoft Support has confirmed that this is by design and cannot be reverted. From an enterprise perspective, this is not just a design change, but a regression of critical functionality without an equivalent replacement. Request: Please restore automatic email notifications for task discussions or provide a reliable, enforceable alternative for notifying assigned users. Question to the community: How are you handling this change in real-world scenarios? Switching tools? Enforcing @mentions? Moving communication out of Planner? Would appreciate hearing how others are dealing with this.
How are organisations monitoring attendance and participation during live Microsoft Teams meetings?
Hi everyone, I’m interested in how organisations are monitoring and verifying attendance and participation during live Microsoft Teams meetings, particularly where accurate records are important. Teams attendance reports provide useful information about when participants join and leave, but they don’t necessarily provide a complete picture of what happens throughout a session. For example, how are organisations managing: Participants switching their cameras off for extended periods People stepping away while remaining connected Monitoring attendance throughout longer meetings, training sessions or online events Verifying that participants remain present Maintaining reliable attendance records for compliance, accreditation or reporting purposes Are you relying on Teams’ built-in attendance reports, monitoring participants manually, or using additional tools? I’m particularly interested in how organisations are addressing these challenges without creating additional administrative work for those running the sessions. Would be great to hear what approaches or solutions others have found effective.
Teams Chat messages disappears
Problem with Teams Windows client. When you hover the mouse over the chat column, all the contacts disappear. If you click on the Chat icon to the left or press CRTL+2 you get the error message "We ran into a problem getting your chats and channels" I have tried to do both a repair and reset from the advanced app settings. Also tried to remove Teams and do a new installation. Finally I have manually delete the cache files from: %userprofile%\appdata\local\Packages\MSTeams_8wekyb3d8bbwe\LocalCache\Microsoft\MSTeams What's next to get Teams working again?
Microsoft Teams transcription language settings
Hi! With a Microsoft 365 Business Premium license and a Copilot license, I can use transcription during a Teams meeting by setting the spoken language to Auto Detect. However, the transcription is sometimes inaccurate. Is there a way to limit the language detection scope? For example, is it possible that I select only English and Chinese, and Auto Detect is restricted to those two languages instead of also attempting to detect languages such as Spanish or French ?The New Unified Events Experience in Microsoft Teams: Webinars & Town Halls in One Place
Hi everyone 👋 Microsoft has redesigned the Meet app in Teams into a new unified Events app. Webinars, town halls and custom events now share a single workflow for creating, discovering and managing events. I recorded a step-by-step video walkthrough, and I'd like to share the key points here for anyone planning the transition in their organization. 🔍 What's new • Discover tab: attendees, presenters and organizers can find upcoming events, register, and watch past recordings without relying only on calendar invites • Manage tab: a central hub to create, edit and track events across every stage • Templates: schedule webinars, town halls and custom events faster • Create from scratch: custom events follow Town hall policies for broadcast-style events and Webinar policies for collaborative ones • Event landing pages with integrated Q&A and Polls • Scheduling from shared and delegate mailboxes ⚙️ Admin & licensing notes • Existing Webinar and Town hall policies continue to apply, and no admin action is required for the rollout • Since April 1, 2026, several event features that used to require Teams Premium are included in Teams Enterprise • Events with up to 3,000 interactive attendees are supported; larger events (up to 100,000) require an attendee capacity pack • Teams Live Events was retired on June 30, 2026, so town halls are now the way to run large broadcast-style events 💬 I'd love to hear from you: • Have you already moved from Live Events to town halls? • Which do you use more in your organization, webinars or town halls? • Any tips or gotchas from your rollout? Thanks for reading, and feel free to share your experience in the replies! Giuliano De Luca Solutions Architect | Microsoft 365
