Sending updates in Teams calendar app without unwanted notifications

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Contributor

Modifying meeting invites through the Team Calendar app is sending updates to all attendees which is not what our end users are expecting! Does anyone in the community have any insight on this?

 

As more users within my organisation are making use of Microsoft Teams, they're beginning to bump into unexpected 'features'. For instance, a user was adding a new attendee to a scheduled meeting via the Calendar app in Teams. What they didn't realise is that it would send up an update to all attendees! The expectation was that it would either give the option in the same way Outlook does to only update added or removed attendees OR that it would work in the same way Outlook online does and only send updates to attendees are required - as per this article "Send updates" options for attendees are not displayed in Outlook on the web

 

Does anyone in the community have an insight on if this behaviour is going to be changed? I've raised a Uservoice post in case it's something that isn't currently being planned

https://microsoftteams.uservoice.com/forums/908686-bug-reports/suggestions/39905293-manage-calendar-...

5 Replies

Simply use Outlook/OWA to schedule your Teams meetings. The calendaring functionality in Teams covers the basics, but you cannot expect it to be as mature as Outlook's, and it will probably never be. And for channel meetings, I wouldn't expect much changes to happen with regards to the audience anyway.

@Phil Maynard  Hi, I have the same question, do you know if it will be fixed?

 

Thanks.

Unfortunately not :pensive_face: It looks like this is a 'feature'. I have a feeling that it's linked to the Graph API current capability. I noticed that in Power Automate, the current version of the 'Update Event (V4)' action has the same issue. This was raised on version 2 but I've not seen any update as yet. I think that until an update on this interface is made, I suspect any integrations with Outlook are going to have the same problem. Here's a link to a User Voice request made on the Update Event V2 issue - https://powerusers.microsoft.com/t5/Power-Automate-Ideas/Update-Event-v2-to-send-updates-only-to-new...

(This of course could be a completely separate issue :))

@Vasil Michev 

Unfortunately that totally defeats the advantage of creating the meeting within Teams, which is that you can associate the meeting, it's notes, files, and chat with a channel. It seems to me that selecting who to notify is a pretty basic functionality worth including. I also note that for a recurring meeting created in Teams, I can't make any changes to the meeting from Outlook, which would allow me to access all the Outlook functionality.

@Phil Maynard Agreed - this is very frustrating. If you add new attendees to a meeting.. the last thing you want to do is flood peoples in-boxes with meeting notices for meetings they have already accepted. Adding to the confusion about scheduled meetings.. 'Why am I getting all of these notifications?!"

 

You can't even add documents etc without sending an update to all attendees. 

 

I didn't realize that if I scheduled teams meetings through outlook.. I'd have more of the outlook scheduling functionality.. I will definitely start doing that from now on. 

 

Thank you for that!