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Sending updates in Teams calendar app without unwanted notifications
Modifying meeting invites through the Team Calendar app is sending updates to all attendees which is not what our end users are expecting! Does anyone in the community have any insight on this? A...
- Use Outlook or Outlook on the web for now. For the latter the logic has been moved from the client https://docs.microsoft.com/en-us/exchange/troubleshoot/outlook-on-the-web-issues/send-updates-options-for-attendees-not-displayed
"By default, updates are not sent to all recipients but only to the specific adjusted recipients (added or deleted attendees)."
Unfortunately that totally defeats the advantage of creating the meeting within Teams, which is that you can associate the meeting, it's notes, files, and chat with a channel. It seems to me that selecting who to notify is a pretty basic functionality worth including. I also note that for a recurring meeting created in Teams, I can't make any changes to the meeting from Outlook, which would allow me to access all the Outlook functionality.
ABirky I do apologize for being direct, but if you want Outlook functionality, use Outlook.
Teams is about collaboration. Why do you want to hide the fact that you are inviting someone to a meeting? Granted, it does get noisy if you are continually adding a new person to meetings before it takes off. Teams notifies everyone on the team so they will stay in touch. Would you want someone to start a video meeting in your channel and you not know about it?
Collaboration is about working together. We want to make sure that everyone knows what is going on and has the ability to get those notifications. If you don't want them, turn them off in your client.
Your response is really unhelpful. Perhaps your schedule is different than mine and that of my colleagues, but we're all overwhelmed with meetings and email these days. I have at least 3 days per week where I'm in meetings all day and I often have more email than I can read, let alone follow up on. Multiple meeting updates can be confusing: "Why am I getting this? Did the time change?" I don't have time for that.
I'm probably on 15 active Teams. Many Teams and meetings are long-lived and constantly evolving, so it's not just "while they're taking off." Finally, I'm perfectly fine with someone starting a video meeting in my channel without notifying me. I trust they're doing good work and will bring me in when appropriate. I don't need to be involved in every aspect and couldn't be if I wanted.
I try to be respectful of my colleagues' time, so I'd like to be able to decide when an update is important and when it's not. I'm not trying to hide anything. If they want to know who is on the current meeting invitation list, they can look at the schedule. If they want to know who's on the Team, they can check "manage team." Nothing is hidden. I'm not sure why you see something nefarious in this.
As for "turn it off in my client," I work for a large organization and I don't have that capability personally or the authority to make that decision for the organization.
The point is, this really makes the Teams added features unusable to me. So yes, after a few problems using the calendar inside Teams, I now only use Outlook.
- I too agree with you. If you happen to come across a a solution later, please let me know.
ABirky Again, I do apologize for being direct and that my comment was not helpful. But I completely understand where you are coming from dealing with Teams Meetings and the updates. I have had to answer those questions before and had to have my end users readopt how they use Teams when creating and updating meetings.
When I'm adding someone, I just use Outlook. Now, with the changes in Outlook, you can set your Outlook to always create a Teams meeting and maybe that is the solution for you. I will normally use Teams to create channel meetings and I will use Outlook to create calendar meetings. Each one has its purpose so I toggle between both.
As stated before, I think about how I collaborate with my peers and company. You are correct in saying that we should be respectful of our colleagues' time and their focus. I adjust how I do my updates based on how I wish for them to respond. I try to be mindful of how they will react to things (something I should have done with my previous comment).
