Forum Discussion
Sending updates in Teams calendar app without unwanted notifications
- Use Outlook or Outlook on the web for now. For the latter the logic has been moved from the client https://docs.microsoft.com/en-us/exchange/troubleshoot/outlook-on-the-web-issues/send-updates-options-for-attendees-not-displayed
"By default, updates are not sent to all recipients but only to the specific adjusted recipients (added or deleted attendees)."
Simply use Outlook/OWA to schedule your Teams meetings. The calendaring functionality in Teams covers the basics, but you cannot expect it to be as mature as Outlook's, and it will probably never be. And for channel meetings, I wouldn't expect much changes to happen with regards to the audience anyway.
Unfortunately that totally defeats the advantage of creating the meeting within Teams, which is that you can associate the meeting, it's notes, files, and chat with a channel. It seems to me that selecting who to notify is a pretty basic functionality worth including. I also note that for a recurring meeting created in Teams, I can't make any changes to the meeting from Outlook, which would allow me to access all the Outlook functionality.
ABirky I do apologize for being direct, but if you want Outlook functionality, use Outlook.
Teams is about collaboration. Why do you want to hide the fact that you are inviting someone to a meeting? Granted, it does get noisy if you are continually adding a new person to meetings before it takes off. Teams notifies everyone on the team so they will stay in touch. Would you want someone to start a video meeting in your channel and you not know about it?
Collaboration is about working together. We want to make sure that everyone knows what is going on and has the ability to get those notifications. If you don't want them, turn them off in your client.
Your response is really unhelpful. Perhaps your schedule is different than mine and that of my colleagues, but we're all overwhelmed with meetings and email these days. I have at least 3 days per week where I'm in meetings all day and I often have more email than I can read, let alone follow up on. Multiple meeting updates can be confusing: "Why am I getting this? Did the time change?" I don't have time for that.
I'm probably on 15 active Teams. Many Teams and meetings are long-lived and constantly evolving, so it's not just "while they're taking off." Finally, I'm perfectly fine with someone starting a video meeting in my channel without notifying me. I trust they're doing good work and will bring me in when appropriate. I don't need to be involved in every aspect and couldn't be if I wanted.
I try to be respectful of my colleagues' time, so I'd like to be able to decide when an update is important and when it's not. I'm not trying to hide anything. If they want to know who is on the current meeting invitation list, they can look at the schedule. If they want to know who's on the Team, they can check "manage team." Nothing is hidden. I'm not sure why you see something nefarious in this.
As for "turn it off in my client," I work for a large organization and I don't have that capability personally or the authority to make that decision for the organization.
The point is, this really makes the Teams added features unusable to me. So yes, after a few problems using the calendar inside Teams, I now only use Outlook.
- I too agree with you. If you happen to come across a a solution later, please let me know.
It is unbelievable to me that there are so many things in Outlook/Teams Meetings that do not integrate when they are both Microsoft products!! Attaching files can only be done in the Outlook side, adding people to a meeting can only be done on the Teams side, a recurring meeting can only be done on the Teams side AND if you want to change a recurring meeting from Tuesday to Wednesday for all of them, that can't be done either place. This sorry integration seems to be something a rooking programmer would do, not Microsoft as a company.......good grief!!
MicheleBates : Suggest you look into the following applications to avoid MS asynchronous communications traps:
1. NEVER use sharepoint1.1 An FTP with a website interface can be more secure, faster, and better maintained.
1.2 better yet, a custom file storage routing utilizing a data based rather than location maintenance and then a front end to access data.... would be much better.... click-up is similar to this idea but not robust for file storage
2. Look into google workspace, slack, click-up, nuclino, and confluence / jira
3. clearly Microsoft is not interested in meeting the needs of customers, just forcing the to take software that is circa 2000 with its performance. Due to their market footprint, its has worked thus far, take the power back.
