Aug 14 2023 11:30 AM
I created a 365 group for a department, so they can collaborate. I also use the group's email address as a distribution list, encouraged by Microsoft when I tried to create a distro list.
But here is the rub - a person who is external to our organization is also member of the group so that the department can collaborate with them, but when an email is sent to the group, this external person gets it too, which is not what we want.
How can an external be a member of a group for collaboration without receiving emails sent to the group? At the end of the day, they are external and don't need to be notified of internal things.
As a patch, I modified the Group's email address, adding "ext" at the end, and created an old-school Distribution list with the department's name only. Is that the only "solution"?
Thanks!
Aug 15 2023 12:00 AM
Aug 15 2023 12:42 AM
If you're working with a Microsoft 365 Group and have an external collaborator who needs to participate in the group and receive emails sent to it, here's how you can set it up:
Add the External Collaborator to the Microsoft 365 Group:
Configure External Sharing:
Invitation and Acceptance:
Accessing the Group and Emails:
Review Group Settings:
It's important to note that allowing external collaborators access to your internal communication and content should be done cautiously to ensure data security and privacy. Be aware of your organization's policies and any potential compliance concerns when sharing information with external parties.
Keep in mind that my knowledge is based on information available up until September 2021, and Microsoft's interfaces and procedures may have changed since then. Always refer to the most up-to-date resources or Microsoft support for accurate instructions.
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