A little over two years ago we wrote about removing PSTs from your organization and gave you a tool to assist you with that endeavor. .PST, Time to Walk the Plank. Since then, we’ve updated the tool with some new features and functionality. In this blog, we are going to give you:
Without further ado, let’s talk a bit about why you want to get rid of PST files.
Corporate Security and Compliance.
Great, you’ve talked me into it, HOW do I get rid of PST files?
Glad you asked, but before we get started you have to make some decisions.
Where do you want to put the data?
Once you decide where you want to put the data, we can work on methods to get it there?
Now that you have decided it is time for PSTs to Walk the Plank; let’s decide where to put all that data. In general, you have 4 options.
First, you have to decide WHERE you want to store this data?
Those are your main options for addressing PST data. In Part 3, we’ll discuss some methods to get the data to the desired location.
This time, I’ll talk about a strategy.
This is the MOST IMPORTANT STEP.
Once you have determined your data retention and PST storage plan, you need to announce it. This message should come from the policy makers, Legal, Business, etc, NOT the IT department. Pointing to the User Experience issues from Part 1 of this series will go a long way toward easy user acceptance and adoption.
No sense in getting rid of them if the users can keep putting them back. You can use the following registry keys \ Outlook Policies to control the behavior before, during, and after you move everything to its final location.
Further details on the options to keep users from adding data to PST files - http://technet.microsoft.com/en-us/library/ff800883.aspx.
The PST Capture tool will discover all PST files in your organization. It will gather them into a consolidated location. It will import them to the location you desire, Mailbox, Archive Mailbox, Cloud Archive Mailbox.
Wait? What? You just told me about that amazing automated tool, why would I make my users manually import their data?
The tool is great, but it does have some limitations that may not work for all customers.
While this option works, it creates a significant amount of administrative overhead. You have to manage the process:
In short, yes, this can work, but will drag out the process significantly.
Yes, you heard that right, Microsoft will put them in the cloud for you. This is a great option if you have a large amount of data to upload. You can directly upload the PST files via Azure AZCopy Tool OR ship the disks to us. Typically, we recommend the disk shipping service for data over 10TB.
ADDITIONAL REQUIREMENTS FOR THE SHIPPING OPTION ONLY
Details of the Office 365 Import service are here:
Other relevant articles:
Senior Premier Field Engineer
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