Forum Discussion
New Teams Channel Calendar App Makes Channel Meetings Easier to Access
The Teams channel calendar app highlights meetings scheduled for a calendar and makes it easier for team members to attend these events. Meetings for all channels in a team are stored in a single calendar, so the app applies a filter to display the meetings belonging to the channel it is installed into.
https://office365itpros.com/2021/01/11/teams-channel-calendar-app/
TonyRedmond Thank you for the information. Is there a way to send invite to tis channel calendar from your Outlook for example.
I am trying to create a activity calendar for my team and want to make sure that the invitation I create from my Outlook appears in the channel calendar. I tried sending the meeting invite to channel email but that did not work.
Retina_Kumar No, you can only schedule channel meetings from the Teams calendar app. Outlook calendar supports the scheduling of Teams personal meetings (under the control of the person who creates the meeting rather than a channel).
Hi TonyRedmond
Great new feature and I am testing it out for our company before releasing to our users.
I would like to create meetings within the channel but I do not want all of the members in the team to get a notification or invite to the meeting.
One thing that I don´t understand is that even if I specify a set of persons within the team under the required attendees in the meeting invite, it still gets sent too all of the members in the team.
Is there a way of making this work?
Thanks!
fransthomas Sounds like the Microsoft 365 group settings for subscribers is set to send information about new events to all group (team) members. See https://office365itpros.com/2020/03/31/invitations-teams-meetings/ and https://office365itpros.com/2020/10/21/update-teams-send-meeting-invitations-to-members/. If this is the case, you'd simply clear the subscriber list for the group and no one will receive invitations to channel meetings unless they are explicitly invited.
TonyRedmond I like the new Calendar app, but I want to be able to add an event and NOT have it send a meeting request via Outlook to everyone in the channel. In my case, there a few people on the team who I would add to the meeting invite, but it would be optional for the rest of the team. I would like them to know about it in Teams, so they can attend if interested - even add themselves to the meeting request if they desire - but I don't want a meeting request going to them in Outlook.
Based on this comment - "you'd simply clear the subscriber list for the group and no one will receive invitations to channel meetings unless they are explicitly invited." - it sounds like this is possible, but I don't understand how to do it (I'm not an Admin). If this is possible, can you provide information on how to enable it, which I can pass along to our Admins?
- Great piece Tony.
Hi, TonyRedmond
I noticed today that Guests are getting the meeting invitation to their inbox. I have checked the Office 365 Group settings and the members are not subscribing to e-mail and events. However the internal (org tenant) are not getting any invitation - works as you describe.
Do you know if the feature has changed or if this is a setting in "Guests"Thanks
Camilla
CamillaAndersson I don't see that happening in my tenant. I created a new team, added some guest accounts, and scheduled a meeting with the channel calendar app. The only person who received anything was the meeting organizer, who had the meeting entered in their calendar. No guest received an invitation.
Is the group/team you are using an old one or recently created? If it's older than a couple of years, it might have different settings as Microsoft has changed things in this area in the past.
Hello TonyRedmond
Thanks for a quick reply! Well I think it's a kinda new Microsoft Teams Team that I created hence not an uplifted from Office 365 group. Will do the same for a new new Team.
Regards
Camilla
CamillaAndersson I'm having this very same issue with guests! Were you able to solve it? It's a new Team and a new Channel calendar...
- I have never figured out how to clear the subscriber flag for guests. This is a problem because every guest gets invited to meetings that have nothing to do with them.
TonyRedmond, thanks for sharing. Great stuff. Was there an official Microsoft announcement for this feature dropping? I haven't seen anything from the message center and can't find it anywhere so hoping I just missed something.
skaggejFMI I hate to ask, but did you read the article and note the MC number in the first line...
- Nope! Overlooked it. Thanks.
So is my understanding correct that the calendar app wont be helpful to Guests?
I have teams of mostly guest users with regularly scheduled meetings. I was hoping to have a calendar so they could see the upcoming meetings and attend. Thanks in advance!
BackswathSara Sorry. Guests don't have access to Exchange Online calendars, which are where Teams stores its events.
TonyRedmond this is really cool to be build upon Graph API.
Any idea if Teams Dev aims to support "adding" and "creating" channel calender via API call to a channel?
naming conventions etc would help a lot doing it scripted
did not find any graph api wording about channel calendar so far 😞
Oliver Funk I don't see any Graph API call to add the channel calendar to channels.
TonyRedmond Is there a way that you know of to delete a calendar entry from the channel calendar if an employee no longer exists? I've run into this where a former employee has a reoccurring meeting and nobody can delete it even the Team owners. I have Team admin rights and even when I join the team I am unable to delete the meeting. As well I've tried to delete the whole calendar and recreate it and the same meeting remains.
- Try the technique outlined in https://office365itpros.com/2020/12/17/use-powershell-remove-exchange-online-mailbox-items/
- also If I wanted to edit someone else's Teams channel calendar entry in the calendar channel calendar app, for example, because they have left or if they are away is this possible without having access to their username and password?
- Can anyone view the channel calendar, or just those that are in the group? I want to be able to have a department/ team calendar that can be viewed by anyone in the company.
hsample Anyone belonging to a team can view a channel calendar. If you want a calendar that's available to anyone in the company, consider using an org-wide team (if you have less than 10.000 people in the company). If you have more, a regular team supports up to 25,000 members, but you'd have to manage the membership yourself (probably with PowerShell).
