Teams automatically extends meeting time

Hi MattFrost,

If a meeting runs over its scheduled duration, the finishing time on your calendar might not automatically update unless you use a specific calendar application or scheduling tool that has this feature. In most cases, you will need to manually update the finishing time to reflect the actual duration of the meeting.

To make time reporting more accurate, here are a few tips:

1. Set realistic time estimates: When planning your tasks or scheduling meetings, try to be realistic about how much time each activity will take. Avoid underestimating or overestimating the time required. Consider factors like preparation time, potential interruptions, and unforeseen delays.

2. Track time diligently: Use a time-tracking tool or a simple spreadsheet to record the time you spend on various tasks or projects. Be consistent and diligent in logging your time accurately. This will give you a clearer picture of how you're allocating your time and where improvements can be made.

3. Break down tasks: Break larger tasks into smaller, manageable subtasks. This helps you estimate the time required more accurately and gives you a better sense of progress as you complete each subtask.

4. Avoid multitasking: Multitasking can lead to less accurate time reporting because your attention is divided among multiple activities. Try to focus on one task at a time to get a more precise understanding of how much time each task takes.

5. Review and adjust: Regularly review your time reports and compare them with your initial estimates. Identify any discrepancies and analyze the reasons behind them. Adjust your future estimates based on this feedback to improve accuracy over time.

6. Minimize interruptions: Minimizing interruptions during work hours can help you maintain focus and complete tasks within the estimated time. Communicate your availability to colleagues, turn off notifications if needed, and create a conducive work environment to reduce distractions.

7. Learn from past experiences: Reflect on your previous time reporting and identify patterns or trends. Note any tasks or activities that consistently take longer than expected or areas where you tend to underestimate time. Use this knowledge to refine your future estimates.

Remember, making time reporting more accurate requires discipline, self-awareness, and a willingness to learn and adapt. By implementing these strategies, you can improve your time management skills and have a better understanding of how you utilize your time.

MattFrost There's nothing to change a calendar meeting, I can't quite imagine how that would work and not seem very confusing to all.

the M365 Usage reports would correctly record the complete number of minutes for the meeting, as would the call records that are presented through CQD and the associated PowerBI report.