Forum Discussion
Setting Teams Channel Meeting as user and not on behalf of channel
The way meetings within channels work is bothering me:
- When scheduling a meeting in a channel, but for a limited number of members, everyone in the channel gets the notification of the meeting as a "Response Required" invite, and as scheduled on behalf of the channel.
- This is troublesome as I want the meeting thread, such as minutes and comments to appear in the channel feed for easy finding and to inform people not required at the meeting, but everyone not explicitly invited to the meeting should only be made aware of it, not receive an invitation to attend.
- Before I realised that the notification was sent as invite, I had people not explicitly invited asking about when to join or suggesting alternative times, which was redundant.
- It seems like when a meeting is set in a channel, no one who is not a member of the channel can be invited.
- While it is not necessary for the person to be in the particular team, they do need to be in this one meeting, and now I can't notify them?
- Creating another team just to have this one person in this one meeting is also not great because one would end up with too many teams.
- Scheduling a meeting in a private channel seems impossible.
- This was partially a workaround to try to keep the meeting bundled in a channel but still get only the relevant people invited.
Is there something that I am missing or can someone fix this?
- I avoid Channel meetings like the Plague. If you want to store things in your Team, what you can do is Send out a regular meeting invite, and in the description Say Meeting in X Channge in Team Y. Then when the meeting is to start, just Start a new Conversation and @mention everyone, and start a Meet Now meeting in the channel, This is the easiest way IMO to do this.
otherwise like Vasil said use the Outlook teams meeting. You'll just have to maintain a separate location to put notes / tasks and other Items from the meetings if it needs to be accessible to others post meeting.
Also any meeting started, someone doesn' thave to be part of the Team to join the meeting itself, you should be able to click the ... and get meeting details and get a join link to send those individuals to join in.- Thank you for the tips on working around the current limitations. The whole point of the query, though, is that we want to get all the related data in one place, that place being the channel of a team of the particular work group.
You know you can set up a Teams meeting that's not bound to a specific channel, right? Generally speaking, I would suggest you put your feedback on UserVoice, I'm sure similar items already exist.
Yes VasilMichev I was aware that a meeting does not have to be associated with a channel. It is very useful, though, to have all meetings relating to a work group in that channel so that they are grouped together and not lost in the sands of time.
Fortunately the most recent update to Teams has taken care of the concerns that got this conversation going.
