Forum Discussion

AhBAy2335's avatar
AhBAy2335
Tin Contributor
May 06, 2026

Prevent Microsoft 365 meeting invites from automatically appearing in users’ calendars

Hi All,

 

We are trying to prevent Microsoft 365 meeting invites from automatically appearing in users’ calendars as Tentative until the user explicitly accepts the invite.

 

Setting for Outlook Classic, New Outlook and Windows or Outlook Web.

 

Need Microsoft recommendation on this one.

4 Replies

  • SBSBOX's avatar
    SBSBOX
    Brass Contributor

    That option "automatically process meeting requests..." as far as I know is unchecked by default and also does not work to counter meeting request spam. The meeting will still be added to your calendar as "tenative" and this is "by design" from MS. User posted his settings, showing that setting as unchecked and still gets meeting/calendar spam, also as soon as you select the message or view it in the reading pane it will be added to yoru calendar as tenative despite that setting. An Exchange Transport rule might be your only option.

    Reference:

    https://learn.microsoft.com/en-us/answers/questions/4729168/outlook-automatically-accepting-scam-meeting-invit

    https://kb.uwm.edu/uwmhd/45596

    https://learn.microsoft.com/en-us/answers/questions/5558001/how-to-prevent-calendar-invites-from-external-sour

  • In New Outlook or Outlook on the web, go to the Calendar view, then on the Home or View toolbar, click the Filter button. (The button will say Filter applied if the calendar is already being filtered.) Mouse over the chevron next to Meetings, then uncheck Not responded.

    I don't believe there is any way to enforce this setting org-wide, unfortunately. In my experience, New Outlook doesn't even retain the user's selections here as I always want to see my Reservations but Outlook keeps hiding them.

    • AhBAy2335's avatar
      AhBAy2335
      Tin Contributor

      Hi,

       

      Thanks for the reply, it seems to work on Outlook classic ? Will it work on New Outlook or Outlook on the web users.

       

      Trying to deploy a fix org wide for rest of the users.

       

      Thanks again!