Forum Discussion
How to Backup Emails in Outlook?
If you want to backup emails in Outlook, the easiest and most reliable way is by using the Mails.Daddy Email Backup Tool. I’ve used it personally to export my Outlook.com emails to formats like PST, EML, and MBOX with zero data loss. It connects via IMAP and lets you back up selective folders or the entire mailbox. Whether you're planning to backup Outlook emails to a hard drive or migrate them to another email client, this tool is fast, secure, and beginner-friendly. For anyone asking how to backup emails in Outlook, I strongly recommend trying this — it’s a smooth experience and saves a lot of time.
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Exporting a pst is the most common and reliable method for backing up your entire mailbox.
Steps:
- Open Outlook Desktop App.
- Go to File > Open & Export > Import/Export.
- Choose Export to a file, then click Next.
- Select Outlook Data File (.pst) and click Next.
- Choose the email folder(s) you want to back up.
- To back up everything, select the top-level account and check Include subfolders.
- Click Next, then choose a location to save the .pst file.
- Optionally, set a password for the backup file.
- Click Finish.
The .pst file can be imported later into Outlook or stored securely as a backup.
Other Backup Options
- Drag-and-Drop Method: Select emails and drag them to a folder on your computer to save as .msg files.
- Export to Excel or PDF: Use the Import/Export wizard or print to PDF for specific messages.
- Third-Party Tools: Like MailsDaddy, these offer IMAP-based backups and support for formats like MBOX, EML, and HTML.
