Running engagement surveys through M365 without buying another tool?
HR asked me if we can run quarterly employee engagement surveys using our existing M365 stack. We have E3 licenses. I tried setting up something with Forms but the analytics are super basic and theres no way to track trends over time or slice by department without a bunch of manual Excel work. Before I go back to HR and tell them we need to buy a dedicated survey tool, has anyone gotten something workable going with just M365?
Feature Request – Read-only and Locked Fields for Pre-filled Microsoft Forms
Microsoft Forms has recently introduced support for pre-filled responses, which is a very valuable addition. However, the lack of read-only fields significantly limits its usability in real-world and enterprise application scenarios. In many workflows, especially those involving bots, kiosks, or guided user interactions, some fields must be pre-populated with system-generated data such as user identity, email, or contextual information. These fields need to remain visible to the user for transparency, but must not be editable in order to guarantee data integrity and prevent tampering. Currently, there is no reliable way to enforce this behavior. Even when using pre-filled URLs, users can still modify the values before submission. This creates a risk of data inconsistency and makes it difficult to maintain a secure and synchronized interaction between the client and backend systems. This is not just a UX limitation, but also a data integrity issue in integrated workflows. As a result, developers are forced to implement server-side validation and ignore user-provided values for critical fields, which defeats the purpose of pre-filling them in the first place. This forces developers to rely entirely on server-side validation, reducing the effectiveness of pre-filled data and introducing unnecessary complexity. While Power Apps can address this limitation, it is often too complex and heavy for simple scenarios where Microsoft Forms would otherwise be perfectly adequate. Suggested improvement: - Allow form fields to be marked as read-only or locked - Optionally support hidden or system fields - Allow pre-filled values to be protected against tampering - Preserve compatibility with pre-filled URLs This feature would enable Microsoft Forms to be used in secure, system-driven workflows without requiring migration to more complex platforms.
How to anonymise user file uploads in MS Forms
Hi, I've created a form to allow users to anonymously report IT incidents, but when someone uploads a file I'm getting an email from Sharepoint Online telling me the name of the user who's uploaded it. The red in the top right is the users name. The form itself doesn't tell me the username, that part of the anonymisation is working fine, it's just this bit related to file upload. This kind of defeats the point of allowing anonymous reporting, and whilst the users wouldn't know, it is a breach of trust when we're trying to create a positive attitude to security. Is there a way to turn this off?
How do you run engagement surveys with Forms, effectively?
We run quarterly engagement surveys through Forms and the response rate is decent. But the problem is what happens after. The results go into a PowerPoint, leadership discusses it once, and then nothing changes until next quarter when we ask the same questions again. My boss asked me to find a way to make survey results more actionable - like automatically flagging teams with low scores, triggering follow-up 1:1s, or at least giving managers a dashboard they'll actually look at. Is anyone doing engagement surveys inside Teams in a way that connects to real follow-up actions?
Microsoft Forms – users submitting form without filling in required fields
Hi, can anyone shed light on a problem we're experiencing? We have a Microsoft Form for submitting content requests managed through Teams and using a Power Automate flow to pull responses through to Freedcamp. Recently multiple users have submitted responses without filling in required fields such as contact details etc. And one user was able to submit a form after uploading a file that was over the maximum size limit, which caused the Power Automate flow to fail. The fields are definitely marked as required on the form and appear with an asterisk. I am unable to replicate the problem. When I try to submit a form it flashes up a warning message saying 'The question is required'. The only edits we have made since the form was set up are to the text of questions. We haven't added/deleted questions or changed branching etc. Has Microsoft brought in any changes that could have introduced a bug? Thanks Amy
Disabling Copilot in Forms not possible
Hi everyone, Not sure if this has been addressed before - I couldn’t find anything about it in this forum. Since Copilot is now integrated into Microsoft Forms, there doesn’t seem to be any option to disable it (like in Word, Excel, Powerpoint). What I find frustrating is that every time I open a previously saved form, Copilot automatically runs checks and generates recommendations—which, in my experience, aren’t particularly useful. More concerning is that this process does consume AI credits. I'm on a personal plan with 60 credits, I’d prefer to have control over how and when those are used, rather than having them spent automatically on features I didn’t explicitly choose to use. Microsoft support has confirmed that there’s currently no way to turn Copilot off in Forms. Is anyone else experiencing this, and isn't this something Microsoft should address? Thanks!Pre-fill Responses in Your Microsoft Forms
We are excited to share that Microsoft Forms now supports pre-filled links, making your data collection process more efficient and improving data accuracy. This feature not only allows you to set default answers for your questions, it empowers you to strategize how you would like the responses categorized. To help you better understand how to leverage this new feature, let's try it together with an online training feedback survey.
I am Facing Microsoft form related issue
I am Facing Microsoft form related issue, I can see when I am downloading a Excel copy some columns are blank. This is my survey form, and I cannot add manually however this will reflect manipulation in data, as this is technical glitch need assistant from your side on urgent basis
