Distribution list vs file storage
We're having a bit of a disagreement within our company, wanted to get some feedback. On one hand, a higher-up became frustrated when he went looking for a file related to a client, and found 3-4 different Sharepoint sites with the client's name. This was usually the result of different departments creating their own Teams/Sharepoints for the same client. His feeling is every client should only have a single Sharepoint. Also, it should be attached to Teams so that Teams users can easily stay in Teams to access the files. On the other hand, the IT department wants to create Teams (which will inevitably have a Sharepoint) for distribution lists, as it will allow for more modern technology to be used when compared to using traditional distribution lists. But then that causes problems with the above, as it will result in more confusion about where a file might be located. The single email that comes with the Team/Sharepoint isn't really usable because both Creative and Customer Service are storing files there, but Creative doesn't want to get emails intended just for Customer Service and vice-versa. So it would have to be additional Teams/Sharepoints for the client. Nobody thinks we can just procedurally keep people from storing files in the Teams/Sharepoints that were really just intended to be a distribution group, regardless of special naming conventions or whatnot. How do other people handle the distribution list vs file storage issue?Can I restrict certain Team Members to be 'Read Only' for files, whilst being able to access Posts?
Hi, Any advice would be much appreciated on this as I've been going round in circles and I don't know how best to resolve it, or if there's another way around it. Essentially what I am wanting is to be able to add someone within my organisation as a member of a Team (members have edit access by default, as most people require this) but, rather than them being a full member, I just want them to have read only access to the files area. So we would almost like to have - Team Owners (can do everything) Team Members (edit access) Guests (can see posts but read only access to files) When adding someone via Teams we only have the Owner / Member choice, with no way to restrict in in finer detail on a per-person basis. I have tried using Sharepoint permissions to drill into the 'Members' group but - as they were added via Teams - it groups them together as a 365 managed group and doesn't let me amend individual user permissions. Is there a clever way to do this? Or a different way of adding people so that they can both have read-only access to files and also see the posts area? Many thanks in advance!
Some channels are not showing up in the MOVE TO list of channels under the same Team
I am copying files from several standalone teams to channels under a single team. I have access to all the channels under the single team but for some reason, they do not all show up in the choices for COPY TO. Anyone know how to fix this or why? I am referring to the Quick Access list that pops up when using MOVE TO from one Team Files to another Team Channel.
Problem with files on Teams
Hi, I have a problem accessing the files tab in the Microsoft Teams app on macOS, every time I have to use the Chrome browser to view files from channels. When clicking the files tab in the app, an error pops up: “There was a problem while accessing this application”. Please help :)
Making a excel file into a html file that everyone can view in teams?
Hello, So what im trying to do is create a HTML file that links to a site on our shared network thats based on a xml file. The plan is for people to be able to click on the html and see the page with the relevant data from the xml file. I have the excel file on my onedrive, we have a group in teams with files. What i tried to do is the simple way first. I saved my file "start.xml" as a web page so it became "start.html". The file works for me and the path is my onedrive. Now when i put it into the files and upload it into our teams folders, it just says 404 not found. I figure thats because its calling for my path thats on my computer and not inside the teamchat folder itself. So my question is, is it possible to have the excel file inside the teams chat, save it as a html. So when we click on the html it shows on the team chats "inside browser" and when i update the excel the html updates as well. I cant seem to find what file path i would need for it to work. I'm perfectly fine with this being inside of the teams chat and calling the file path from the teams chat. Any ideas or help or is it just not possible? We arent looking for any apps or something of the sort, just wondering if this works flatout inside of teams. Thanks for help.
Controlling 'Files' location
Hi All, I'm trying to put some controls around where users are saving files within Teams as those that are not direct members of a Team e.g. management, can not find a Teams files. An easy example would be having a number of projects running, each with their own Team. Within Teams, their files are only viewable via Teams, and only by those within the Project Teams. Conversely, we have a SharePoint Hub with multiple Project Teams sites, and we can better control who can see what...all in one location. We make good use of SharePoint and I want to make better use of Teams but currently only use it for the chat/calls elements. I see that we can add a new tab within Teams and point that to SharePoint, great!. However I want to force staff to use this new tab (with its link to a SharePoint Document library) rather than uploading content to 'Files'. I notice that we can change the 'Files' policy with 'NativeFileEntryPoints' so that we can use a "a third-party storage provider"...seems a shame we can use the one we already have i.e. SharePoint. I have to be missing something here...Is there no way to redirect the 'Files' tab to a preexisting SharePoint location or just turn off the File tab altogether without the other impacts of using the above i.e. blocking OneDrive at the same time. Thanks for any input.
