Document Management System on SharePoint Online

[Teresa2195]

Hi,

Do we have a Document Management System on SharePoint Online that is ready to use with all the regular features of an external DMS? Please suggest.

[#2]

@Teresa2195 

The SharePoint Online itself is a document management system. All the features which a normal DMS has are available in the SharePoint. For Example,

• Ease of Use
• Organization
• Document Upload
• Support for various formats
• Security
• Versioning
• Advanced Search
• Indexing
• Sharing
• Linking
• Collaboration
• Annotations  and lot more. 

[#3]

@Sigar_Dave,

I am looking for to be specific on:

• Secure data through encryption.
• Auto-population of fields to attach metadata with documents.
• Options to edit and enhance image quality.
• Org-level Archiving, printing with MFPs and scanners.
• Built-in workflow capabilities to manage approvals/rejections.
• Detect deduplication of data in multiple locations.
• Secure content sharing within an outside the organization.
• Ability to add bookmarks, comments, notes.
• Watermark documents to restrict misuse of documents sharing.
• Bilingual forms
• File naming convention to be adopted.
• Capture metadata of the scanned document.
• Restrict file access from within and outside the LAN.
• Smart indexing(OCR), searching(suggestions, highlight the searched term etc.) and information classification and categorization.
• Manage and define document life cycle, retention and disposition actions.
• Retention period to notify user to move documents to retention folder.
• Create customisable reports for monitoring.
• Long-term content archival.
• Detailed Auditing and Reporting.
• Document alerts and controlled access(item-level).
• Define data confidentiality and compliance.
• Provision to import/export customised items.