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gavinarblaster's avatar
gavinarblaster
Brass Contributor
May 31, 2022

Best practice for "anyone with the link" sharing

It seems the only option for allowing anyone with the link sharing is to enable it for the entire site and that becomes the default option. I'd like the default to be only people within the organizat...
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ChristianJBergstrom's avatar
ChristianJBergstrom
MVP
May 31, 2022
Have a look at sensitivity labels for containers. You can use those after you have configured the default SharePoint org. settings in the admin center.

These are the great options:

-Privacy (public or private) of teams sites and Microsoft 365 groups
-External user access
-External sharing from SharePoint sites
-Access from unmanaged devices
-Authentication contexts (in preview)
-Default sharing link for a SharePoint site (PowerShell-only configuration)
-In preview: Site sharing settings (PowerShell-only configuration)

https://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels-teams-groups-sites?view=o365-worldwide

Also notice that the default site sharing settings depend on the site type
https://docs.microsoft.com/en-us/sharepoint/change-external-sharing-site#default-site-sharing-settings

Best practices for sharing files and folders with unauthenticated users
https://docs.microsoft.com/en-us/microsoft-365/solutions/best-practices-anonymous-sharing?view=o365-worldwide

Resources

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I'd like the default to be only people within the organizat...","body@stringLength":"435","rawBody":"

It seems the only option for allowing anyone with the link sharing is to enable it for the entire site and that becomes the default option. I'd like the default to be only people within the organization, but to have either a specified document library or link to a sharing site where people can easily share external documents without having the recipient verify identity. What's the best practice for something like this? 

","kudosSumWeight":0,"postTime":"2022-05-31T11:01:32.243-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:files","text":"files","time":"2016-07-14T18:23:20.121-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:Permissions","text":"Permissions","time":"2016-07-15T00:21:09.714-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDM","node":{"__typename":"Tag","id":"tag:security","text":"security","time":"2016-06-23T13:36:20.889-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDQ","node":{"__typename":"Tag","id":"tag:SharePoint Online","text":"SharePoint Online","time":"2016-07-15T00:21:09.714-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDU","node":{"__typename":"Tag","id":"tag:Sites","text":"Sites","time":"2016-07-17T01:25:12.870-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3451306_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":3739},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"body":"

It seems the only option for allowing anyone with the link sharing is to enable it for the entire site and that becomes the default option. I'd like the default to be only people within the organization, but to have either a specified document library or link to a sharing site where people can easily share external documents without having the recipient verify identity. What's the best practice for something like this? 

"},"Conversation:conversation:3451306":{"__typename":"Conversation","id":"conversation:3451306","solved":false,"topic":{"__ref":"ForumTopicMessage:message:3451306"},"lastPostingActivityTime":"2022-05-31T13:26:18.802-07:00","lastPostTime":"2022-05-31T13:26:18.802-07:00","unreadReplyCount":5,"isSubscribed":false},"ModerationData:moderation_data:3451306":{"__typename":"ModerationData","id":"moderation_data:3451306","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:3451306_1":{"__typename":"Revision","id":"revision:3451306_1","lastEditTime":"2022-05-31T11:01:32.243-07:00"},"ForumReplyMessage:message:3451598":{"__typename":"ForumReplyMessage","id":"message:3451598","conversation":{"__ref":"Conversation:conversation:3451306"},"author":{"__ref":"User:user:588790"},"revisionNum":1,"uid":3451598,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"subject":"Re: Best practice for \"anyone with the link\" sharing","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:3451598"},"parent":{"__ref":"ForumTopicMessage:message:3451306"},"body":"Have a look at sensitivity labels for containers. You can use those after you have configured the default SharePoint org. settings in the admin center.

These are the great options:

-Privacy (public or private) of teams sites and Microsoft 365 groups
-External user access
-External sharing from SharePoint sites
-Access from unmanaged devices
-Authentication contexts (in preview)
-Default sharing link for a SharePoint site (PowerShell-only configuration)
-In preview: Site sharing settings (PowerShell-only configuration)

https://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels-teams-groups-sites?view=o365-worldwide

Also notice that the default site sharing settings depend on the site type
https://docs.microsoft.com/en-us/sharepoint/change-external-sharing-site#default-site-sharing-settings

Best practices for sharing files and folders with unauthenticated users
https://docs.microsoft.com/en-us/microsoft-365/solutions/best-practices-anonymous-sharing?view=o365-worldwide","body@stringLength":"1591","rawBody":"Have a look at sensitivity labels for containers. You can use those after you have configured the default SharePoint org. settings in the admin center.

These are the great options:

-Privacy (public or private) of teams sites and Microsoft 365 groups
-External user access
-External sharing from SharePoint sites
-Access from unmanaged devices
-Authentication contexts (in preview)
-Default sharing link for a SharePoint site (PowerShell-only configuration)
-In preview: Site sharing settings (PowerShell-only configuration)

https://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels-teams-groups-sites?view=o365-worldwide

Also notice that the default site sharing settings depend on the site type
https://docs.microsoft.com/en-us/sharepoint/change-external-sharing-site#default-site-sharing-settings

Best practices for sharing files and folders with unauthenticated users
https://docs.microsoft.com/en-us/microsoft-365/solutions/best-practices-anonymous-sharing?view=o365-worldwide","kudosSumWeight":1,"repliesCount":0,"postTime":"2022-05-31T11:44:42.028-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:3451598_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":3654},"visibilityScope":"PUBLIC","isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"customFields":[],"replies":{"__typename":"MessageConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:theme:customTheme1-1744326567581":{"__typename":"CachedAsset","id":"theme:customTheme1-1744326567581","value":{"id":"customTheme1","animation":{"fast":"150ms","normal":"250ms","slow":"500ms","slowest":"750ms","function":"cubic-bezier(0.07, 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