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ChrisSouthgate's avatar
ChrisSouthgate
Copper Contributor
Feb 05, 2025

Version History Reporting

Hey.

We are very close to the SharePoint Storage Limit!
After some research, I think the main issue is the amount of version history we are keeping. So I am coming up with a strategy to reduce this. Probably turning on the Automatic Versioning.

What I would like to do is find a way (Probably with PowerShell) to get a report on each site.
For each site, How much is the total storage and how much of that is just version history.

Does anyone have any idea of how to achieve this?

Thanks!
Chris

  • Hello ChrisSouthgate ,

    I would recommend using the built in SharePoint admin center to see what is happening, and maybe if you have access, even use SharePoint Advanced Management. 

    Instead of turning on Automatic versioning at start. I would recommend using the "manual" set version and reduce it as much as possible. The default value is 500 major versions per document. 

    Speak with your organization to find out if there are any data/documents that do not need to live that far back. Hopefully if you get a response that there are a lot of document libraries that does not need to keep their versions for 10+ years (as an example), then you could enforce to remove unnecessary versions. 

    Yours sincerely,
    Aref Halmstrand


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