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Forum Discussion

Oskar Kuus

Iron Contributor

Jul 02, 2021

Delete data from sharepoint list

I have a SP list with about 40k rows. I need to clean this and delete old rows.

But I can not find an good way to delete large amounts.
I basically can only work with 100-200 posts at a time and it lags very much.

Can I sync it to excel and then update it to SP?

Other solutions?

1 Reply

KrunalRohit
Brass Contributor
Jul 03, 2021
Oskar Kuus I believe PowerShell is your savior. You can use it in any way you want to fulfill your needs.

Delete a single item:
https://www.sharepointdiary.com/2016/01/sharepoint-online-delete-list-item-using-powershell.html

Delete multiple items:
https://www.sharepointdiary.com/2015/10/delete-all-list-items-in-sharepoint-online-using-powershell.html
https://social.technet.microsoft.com/wiki/contents/articles/17895.powershell-script-to-delete-items-from-sharepoint-list.aspx

Just a thought - You can create a view based off the certain condition (e.g. SP view for older items), and delete the items manually by selecting all.

Hope it helps.

Resources

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I need to clean this and delete old rows.

But I can not find an good way to delete large amounts.
I basically can only work with 100-200 posts at a time and it lags very much.

Can I sync it to excel and then update it to SP?

Other solutions?","body@stringLength":"317","rawBody":"I have a SP list with about 40k rows. I need to clean this and delete old rows.

But I can not find an good way to delete large amounts.
I basically can only work with 100-200 posts at a time and it lags very much.

Can I sync it to excel and then update it to SP?

Other solutions?","kudosSumWeight":0,"postTime":"2021-07-02T10:37:12.114-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:2013","text":"2013","time":"2016-07-12T10:31:56.206-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:2016","text":"2016","time":"2016-07-05T17:16:40.967-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDM","node":{"__typename":"Tag","id":"tag:admin","text":"admin","time":"2016-07-14T11:04:06.650-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDQ","node":{"__typename":"Tag","id":"tag:files","text":"files","time":"2016-07-14T18:23:20.121-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDU","node":{"__typename":"Tag","id":"tag:Lists","text":"Lists","time":"2016-07-17T01:25:12.870-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDY","node":{"__typename":"Tag","id":"tag:microsoft lists","text":"microsoft lists","time":"2020-05-19T08:00:00.153-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDc","node":{"__typename":"Tag","id":"tag:SharePoint Online","text":"SharePoint Online","time":"2016-07-15T00:21:09.714-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDg","node":{"__typename":"Tag","id":"tag:Usage","text":"Usage","time":"2016-07-15T00:21:09.714-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:2511487_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":8048},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"searchSnippet":"I have a SP list with about 40k rows. 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Delete data from sharepoint list","moderationData":{"__ref":"ModerationData:moderation_data:2513064"},"body":"

Oskar Kuus I believe PowerShell is your savior. You can use it in any way you want to fulfill your needs.

Delete a single item:

https://www.sharepointdiary.com/2016/01/sharepoint-online-delete-list-item-using-powershell.html

Delete multiple items:

https://www.sharepointdiary.com/2015/10/delete-all-list-items-in-sharepoint-online-using-powershell.html

https://social.technet.microsoft.com/wiki/contents/articles/17895.powershell-script-to-delete-items-from-sharepoint-list.aspx

Just a thought - You can create a view based off the certain condition (e.g. SP view for older items), and delete the items manually by selecting all.

Hope it helps.

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