Forum Discussion
Meeting Agenda permissions sometimes wok
Once a week or so I create a number of internal Teams meetings generally with the same handful of individuals. Before I send it, I add a few agenda items. Unfortunately, at least half of the time, I am the only one with permissions (come meeting time someone may point it out). Having to go through, reopen each meeting, go through Shared Locations to open the loop's web page, clicking on Share, then Loop Component, then Settings, then People you choose, and then reentering the same attendees is very time consuming.
I believe I am creating the meetings the same way each time, but I can't figure out why permissions are set sometimes and not others.
Am I doing something wrong? Any ideas other than a reoccurring meeting?
2 Replies
Am I missing a way for an end-user to create a meeting template? I am not sure that would fix the issue as I am repeating the same steps each time, but it would certainly save time. I see the admin-built templates, but I can't find anything for end-users.
It's frustrating when meeting permissions don't automatically set correctly. Here are a few things you can try to address this issue:
1. Check Default Meeting Settings:
Organization wide Settings: Your organization might have default meeting settings that could be affecting permissions. Check with your IT department to see if they can adjust these settings.
Individual Settings: Ensure your personal meeting settings are configured to allow attendees to present. You can typically access these settings in your Microsoft 365 account.
2. Review Meeting Creation Process:
Template: Consider creating a meeting template with the desired permissions settings. This can save time and ensure consistency.
Shared Calendar: If you frequently schedule meetings with the same group, try creating a shared calendar and scheduling meetings directly from there. This might help with permission consistency.
3. Experiment with Different Meeting Creation Methods:
Outlook: Try creating the meeting directly in Outlook instead of Teams.
Teams Calendar: Create the meeting directly in the Teams calendar.
4. Provide Clear Instructions to Attendees:
Meeting Invite: Include a clear note in the meeting invite instructing attendees to accept the meeting.
Pre-Meeting Test: Before the meeting, test the meeting link to ensure everyone has the necessary permissions.
