I am looking to create a form that multiple users can fill out:For commercial purposes, I am seeking to fill out the first two questions of a given form.I want to then submit those answers and send the form to a third party (with a notification) for them to fill out the remaining questions of the form. Finally, I want them to be capable of sending through the remaining answers back to me.Is the above realizable through Microsoft forms?

Rafael91 - the only way you could do this would be to have two different surveys. If you are using Forms Pro, you could then link the two surveys together with variables. Depending on who these people are, and where you have their information stored, you could link this all together and send an email to the 3rd party when the two questions from Survey 1 are complete. You could then pass through those answers (if this makes sense for the 3rd party person to see them) and display them on Survey 2. The 3rd party person could then respond to the questions, then submit. You could then have an email sent to you (or whomever needs the results) with all of the responses combined. You would need to A) use Forms Pro for the surveys, and B) use Power Automate for the triggers and linking everything together.

Rafael91 personally I would use a flow in Power Automate to save the form response to a SharePoint list, send the email to the next person with the answers submitted and include a link to the item in the SharePoint list where they can add their own answers. Once they do that another flow would send the email back to you with whatever information you needed from the SharePoint list. RobLos GallardosMicrosoft Power Automate Community Super User

RobElliott - would you want to give a 3rd party access to your SharePoint list? Although the approach might work for an internal process, it might not be as beneficial where external people need to be involved.

BloggerSS arg123 You cannot have more than one person complete the same survey response. If a survey response is submitted, that's it, it's complete and cannot be partially completed by two different people. arg123 here is what you need.Form AForm BThis form needs survey variables added to it that you can then use to capture the values from Form A. You can only have 13 variable though (15 including two standard ones, First Name and Last NameYou can then use the variables and display them at the top of the survey. This might help to see what I am referring to in showing the variables at the top of the survey: https://meganvwalker.com/updating-records-from-responses-using-piped-variable-parameters/Then this process:Form A is shared with whoever needs to complete it. A flow in Power Automate that is triggered when Form A is completed and the flow generates a survey invitation for Form B that is sent to someone. As part of the flow, you will need to get the responses from Form A, and then use the values from the responses and put them into the variables in the step where you create the survey invitation.

Megan_V_Walker thank you! This is invaluable information!!!

Can multiple users fill out the same form?

Gimmerz
Copper Contributor
Aug 27, 2024
Rafael91 I know your orginal post was in 2020. Its now 2024 and it is possible for more than one person to complete a survey.
The way to do this is create the survey, share the link with user 1.
User 1 completes all their parts and saves the submission for editing later.
They can then open their own response, then copy the URL and share that as a link with the next person who then presses 'Edit response' button, fills out their part and submits.
- BLenhart
  Copper Contributor
  Aug 28, 2024
  Gimmerz is there a way to do this through power automate? Grab the link to be sent into the email for person 2? I currently have the form saving to a sharepoint list once the first person submits the form. I am trying to based on one question send the form to person 2 to fill out the rest of the form. I have a power automate flow sending an email to a group mailbox - is there a way to be able to automatically pull the link to send to the group without person one having to grab the link.
  - Rob_Elliott
    Bronze Contributor
    Aug 31, 2024
    BLenhart "is there a way to do this through power automate? Grab the link to be sent into the email for person 2? ". No, currently there is no way for Power Automate to grab that link.
    
    Rob
    Los Gallardos
    Microsoft Power Automate Community Super User.
    Principal Consultant, SharePoint and Power Platform WSP Global (and classic 1967 Morris Traveller driver)
RobElliott
Silver Contributor
Feb 01, 2020
Rafael91 personally I would use a flow in Power Automate to save the form response to a SharePoint list, send the email to the next person with the answers submitted and include a link to the item in the SharePoint list where they can add their own answers. Once they do that another flow would send the email back to you with whatever information you needed from the SharePoint list.

Rob
Los Gallardos
Microsoft Power Automate Community Super User
- DamindaG
  Copper Contributor
  Jul 24, 2021
  RobElliott
  Just need a clarity on your answer.
  Can 2nd respondent edit the responses made by 1st respondent in the SharePoint file?
- srav_2020
  Copper Contributor
  Sep 25, 2020
  RobElliott
  Hi Rob,
  I am new to Power Automate and Forms. I don't have Forms Pro. Would it be possible for you to outline the steps involved in creating 2 (or 3?) forms as you described here so that the following needs are met:
  First, a request comes in a Form
  It is assigned to someone
  That person then fills the rest and saves/emails the Form
  All responses are linked to a SP list.
  
  Thank you.
  Any help would be greatly appreciated.
- ftfavaro
  Copper Contributor
  Jun 08, 2020
  Hi Rob, I like what you are proposing (as I will be using this internally with my team), so how do you suggest this to be implemented?
  Do you have the key flows for me to set this up?
  I am brand new to MS365 so learning heaps.
  Thanks!
Megan_V_Walker
Iron Contributor
Jan 31, 2020
Rafael91 - the only way you could do this would be to have two different surveys. If you are using Forms Pro, you could then link the two surveys together with variables. Depending on who these people are, and where you have their information stored, you could link this all together and send an email to the 3rd party when the two questions from Survey 1 are complete.

You could then pass through those answers (if this makes sense for the 3rd party person to see them) and display them on Survey 2. The 3rd party person could then respond to the questions, then submit.

You could then have an email sent to you (or whomever needs the results) with all of the responses combined.

You would need to A) use Forms Pro for the surveys, and B) use Power Automate for the triggers and linking everything together.
- arg123
  Copper Contributor
  Apr 23, 2020
  Megan_V_Walker would you be able to help with the following?
  
  I have two forms set up and have created the initial flow in power automate, but I cant quite figure out the next steps.
  
  Here's what I have:
  Step 1 - Trigger: New submission in Form A1
  Step 2 - Action: Get response details from Form A1
  Step 3 - Action: Send an email to the second person in the process to notify them of the new submission.
  
  At step 3, I cant figure out how to:
  (1) Display the data from Form A1 for the second user to review
  (2) Send the second user to Form A2 to complete the second part of the form
  
  Sorry if this is an easy question, this is my first time using Forms and Power Automate!
  
  Thanks.
  - BloggerSS
    Copper Contributor
    May 02, 2020
    arg123 : did you figure this out ? I have a similar query.
    Megan_V_Walker : your expert comments on this please ?
- Rafael91
  Copper Contributor
  Jan 31, 2020
  Megan_V_Walker thank you! This is invaluable information!!!

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Can multiple users fill out the same form?

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