Forum Discussion
Can multiple users fill out the same form?
Megan_V_Walker would you be able to help with the following?
I have two forms set up and have created the initial flow in power automate, but I cant quite figure out the next steps.
Here's what I have:
Step 1 - Trigger: New submission in Form A1
Step 2 - Action: Get response details from Form A1
Step 3 - Action: Send an email to the second person in the process to notify them of the new submission.
At step 3, I cant figure out how to:
(1) Display the data from Form A1 for the second user to review
(2) Send the second user to Form A2 to complete the second part of the form
Sorry if this is an easy question, this is my first time using Forms and Power Automate!
Thanks.
arg123 : did you figure this out ? I have a similar query.
Megan_V_Walker : your expert comments on this please ?
You cannot have more than one person complete the same survey response. If a survey response is submitted, that's it, it's complete and cannot be partially completed by two different people.
arg123 here is what you need.
- Form A
- Form B
- This form needs survey variables added to it that you can then use to capture the values from Form A. You can only have 13 variable though (15 including two standard ones, First Name and Last Name
- You can then use the variables and display them at the top of the survey. This might help to see what I am referring to in showing the variables at the top of the survey: https://meganvwalker.com/updating-records-from-responses-using-piped-variable-parameters/
Then this process:
- Form A is shared with whoever needs to complete it.
- A flow in Power Automate that is triggered when Form A is completed and the flow generates a survey invitation for Form B that is sent to someone. As part of the flow, you will need to get the responses from Form A, and then use the values from the responses and put them into the variables in the step where you create the survey invitation.
Hi Megan_V_Walker
I have the Excel of FormA and FormB in a sharepoint
and as you mentioned, im trying to get the parameters of two fields from FormA, so i cant put that data in Form B, so i can create a relationship or conection with the two forms, and be able to do my graphs analysis
Sadly, i have not gone any further, and Im stuck, Im thinking to check powerapps or just do the survey in web via html
any suggestions?Best Regards!
Mario Riestra
MarioMagic there is no no ability to have a relationship between 2 forms. If your users are intenral then Power Apps is certainly a good option and can do what you want.
Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
Can you please send me the flows to use and possibly screenshots of how to pass variables from Form A into Form B and how to send an email to the second user to the same survey to complete.
Hope this is ok
Thanks Brian
BrianHarry1730 - I don't have any flows built for this. I was explaining how it could potentially be achieved.
