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Help please! Exchange report questions
Hello! I’m hoping someone can help clarify a few things about a deletion report I received. The report shows hard and soft deletes, but it seems to be missing information about moves and restores. I’m trying to understand the following: 1. **Hard Deletes:** * When something is hard deleted, does it go to the Purge folder, and is it still recoverable from there? * Is a “hard delete” simply what happens when someone empties their Deleted Items folder? * Can hard deletes happen accidentally? 2. **Limitations of the Report:** * Are there other reports that can show moves, restores, or whether an item is *currently* deleted? * My understanding is that this delete report only indicates that an item was deleted at some point, not its current status. Is that correct? 3. **Missing Message IDs:** * About half the entries in the report don’t include a message ID. Am I correct in assuming those items aren’t emails? If anyone is willing to chat or walk through this with me, I’d really appreciate it — I’m hoping to understand this report better. Any guidance or links to solid documentation would be truly appreciated. Thank you!SolvedDmvhelpneeded2Dec 04, 2025Copper Contributor71Views0likes3CommentsCould any one explain Exchange Server SE Licensing Model?
I have the following M365 licenses in my education tenant: Microsoft 365 A5 without Audio Conferencing (Student Use Benefit) As per my understanding, each user requires an A3/A5 license to access their mailbox on an Exchange Server (Exchange SE). Since A3/A5 licenses already include Exchange Online, do we still need to assign these licenses to each on-premises user, or is this only for compliance purposes? For example, if we have 100 on-premises users, must all 100 users be assigned A3/A5 licenses in Microsoft 365? Reference articles are below. Microsoft Product Terms Please correct me if I am wrong.Solved156Views0likes2CommentsHybrid Update Agent download fails
Hi there, last Friday I was successfully able to execute the HCW with the full classic deployment. As we had some sharing issues we tried the full modern as well. But we were able to execute the HCW and finish it all the time. This morning there was an update for the HCW and suddenly we had issues with the part Hybrid Update Agent download which always mentions "Content Not Found" We tried this several times throughout the day, but unfortunately the error is still the same. Is there a general issue with the location of the HybridAgent file since the HCW has been updated? Kind regardsSolvedwoelkiNov 17, 2025Iron Contributor1.9KViews4likes19Comments
AuthServer in Exchange Online
The result of Get-AuthServer is different between on-prem and EXO. The list of objects from EXO get-authserver includes some "IssuerIdentifiers" that include a "{tenantid}" pattern. Was this supposed to be expanded by a script, or by HCW? (HCW has never run to completion without exceptions.) There seems to be no documentation about this: no list of default entries, no documentation on the expected form, few mentions of the use of Set-AuthServer/New-AuthServer, and the options don't match the properties.SolvedkirkzNov 13, 2025Copper Contributor149Views0likes2Comments
new Exchange Installation Autodiscover
Hi I have had a lab environment and suspended this to get experience with a new setup. Old setup had a ADFS server in place. New lab setup is based on Windows Server 2025, 1 DC, 1 Exchange server SE. Installation is ok. Client is a Windows 11 machine with Outlook 2019. DC is synching to EntraID. All based on German language. GPO for autodiscover is set. As well the DNS records. Post installation is the part where I am have an issue at. At least in the part of the autodiscover. Adding the primary mail address is always leading in pointing to the company authentification page adfs.xy.com which was in the old lab in place. I cant see any DNS entry neither on my external DNS provider nor internal (brand new setup) and have no clou where to search further. Wensearch did also not lead me to any solution. And a workaround to disable autodiscover is not my goal. Therefore I am happy to get any idea where to look at to get read of the adfs link. Appreciate your support. THY mameSolvedMame MeierNov 03, 2025Copper Contributor263Views0likes5CommentsClarification on Exchange Server SE Edition and Licensing
Hi everyone, We are planning to implement Microsoft Exchange Server on premises. Recently, we noticed that Exchange Server 2019 is approaching its end of life, and we don’t see any pricing information for the new Exchange Server Subscription Edition (SE). In this situation, what is the best approach? Do we need to purchase Exchange Server 2019 first and then upgrade to the SE version? If so, how does the pricing for the Subscription Edition work? Will there be an additional cost (for example, a yearly subscription) after upgrading? We would really appreciate any clarification or guidance on this matter. Thank youSolved371Views1like5Comments
Meeting rooms - end of synchronization with AD
Hi all, We have a hybrid environment, and the meeting rooms are "physically" in Exchange Online—I can no longer see them on the on-premises Exchange server. However, they are still synchronizing from AD. What do I need to do to ensure that the meeting rooms are completely in Exchange Online and do not synchronize from AD? So that the "point of truth" is in Exchange Online? Thank you for your tips.SolvedGepardSep 27, 2025Copper Contributor125Views0likes2Comments
Migrating on-prem functional shared mailboxes to 365
I have an on-premises Exchange environment (SE Edition) with Edge servers, configured in a hybrid setup. New users are provisioned directly in Office 365, but many legacy users still exist solely on-premises. In addition, we have around 800 shared/functional mailboxes that are local and were not created as hybrid objects. I need to migrate these on-prem shared mailboxes to Office 365. I’m unsure of the best approach—should I: Convert them to full hybrid and migrate using the hybrid tools? Recreate them manually in Office 365? Or is there another recommended method? My goal is to make the transition as seamless and transparent as possible for users, while keeping the process simple and efficient on the admin side.SolvedJulianHaines1Sep 25, 2025Copper Contributor59Views0likes1CommentMystery Emails for Meeting
Hello I have this weird issue that I have been tracking down. A user's mailbox sends emails out every night as reminders to an appointment that they setup. The email goes to all participants in the meeting, regardless of whether they accepted or not. I used message trace to track the source IP and it trusted, none network within my management, which wouldn't have devices unaccounted for. I am not concerned that it is malicious or an account takeover situation, since there isn't any content added to the meeting. It is the same email every morning this week. Is there a cause for this? Are there any options in Exchange or outlook that this could be attributed to? For example one that would effectively say "keep reminding participants of this"? A few other details, which may or may not be relevant: On at least one occasion, I verified that their computer was turned off. So, it is either their iPad or there iPhone, but I am not sure if that is relevant. I have this posted to an apple forum as well. Of the 6 participants that the message goes to (according to exchange message trace) only 1 actually says that it shows up in his mailbox. Which makes me think that the other mailboxes are simply processing the redundant meeting message and there is something special about this one. But, I don't want to focus on that because it is too dependent on user input. It's really a question of why the messages are being sent in the first place. Thanks! This is a weekly recurring meeting and these mystery emails are going out daily.SolveddirtadminAug 29, 2025Copper Contributor116Views0likes1CommentRequest for Official Cleanup Script to Retire Exchange 2016 After Migrating to Exchange SE
Subject: Request for Official Cleanup Script to Retire Exchange 2016 After Migrating to Exchange SE Hi Exchange Team, I've successfully migrated mail flow and management to Exchange Server Subscription Edition (SE) and am now preparing to retire our legacy Exchange 2016 server (EXCHANGE2016). I’ve followed the documented steps from the Decommissioning Exchange Server 2016 blog post, but I recall that a script—Cleanup-ExchangeLegacyServer.ps1—was referenced or released separately to automate the final cleanup. I’m unable to locate the actual script and would appreciate guidance on where to find it. Here’s a summary of what I’ve completed so far: Steps Completed Mail Flow Migration Reconfigured send connectors: Set-SendConnector "Outbound to Office 365" -SourceTransportServers @("EXCHANGESE") Verified SmartHost routing and TLS settings. Receive Connector Cleanup Disabled all receive connectors on EXCHANGE2016: Get-ReceiveConnector -Server EXCHANGE2016 | Disable-ReceiveConnector Mailbox Migration Moved all user, arbitration, audit log, and monitoring mailboxes: Get-Mailbox -Server EXCHANGE2016 Get-Mailbox -Server EXCHANGE2016 -Arbitration Get-Mailbox -Server EXCHANGE2016 -AuditLog Get-Mailbox -Server EXCHANGE2016 -Monitoring Queue Validation Confirmed no active queues on EXCHANGE2016. Connector Scope Audit Verified EXCHANGE2016 is no longer listed in any send connector: Get-SendConnector | Where-Object {$_.SourceTransportServers -contains "EXCHANGE2016"} Remaining Question Should I now: Run an official cleanup script (e.g., Cleanup-ExchangeLegacyServer.ps1) to safely remove EXCHANGE2016’s configuration objects while keeping Exchange SE intact? Or simply uninstall Exchange 2016 from EXCHANGE2016 and decommission the server manually? I want to ensure I follow Microsoft’s best practices and avoid breaking hybrid management or leaving orphaned AD objects. If the script is available, could you please share the official download link and any updated guidance? Thanks in advance for your help! —MichaelSolvedmrlovettAug 28, 2025Copper Contributor164Views0likes2Comments
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