Teams co-organizers can’t access meeting engagement data: a gap for centrally managed meetings
Hi everyone, We’ve run into what seems to be a gap in the Microsoft Teams co-organizer model while working on moving our enterprise virtual learning delivery from a dedicated virtual-classroom platform to Teams. Our requirement is fairly straightforward: we run a large number of centrally administered learning sessions, with multiple facilitators who need to be able to step in and deliver a session when required. The model we’d ideally use is: A shared calendar/mailbox for central visibility and administration. The relevant facilitator group automatically added as co-organizers. Facilitators can run the session, manage participants, breakout rooms, recordings, etc. Co-organizers can access the standard attendance report after the session. This gets us almost everything we need. The gap is the richer meeting engagement data. Teams provides engagement information such as reactions, raised hands, camera usage and other engagement measures, but this appears to remain restricted to the meeting organizer, rather than being available to co-organizers. That creates an awkward problem for centrally administered meeting scenarios. A co-organizer can be trusted to run the meeting and access its attendance reporting, but not access all of the post-meeting engagement reporting. It becomes particularly problematic if a shared mailbox is the meeting organizer, because there may be no actual person able to retrieve that organizer-only data. What I’d love to see I’d like Microsoft to allow explicitly assigned co-organizers to access the same post-meeting engagement data as the organizer. I’ve submitted this as a feature request here, which I'd love for you to vote for at the link below please if you think it would help you too: https://feedbackportal.microsoft.com/feedback/idea/28182268-f7d9-f111-bda3-6045bd78a526 I’d be really interested to hear: Is anyone else running centrally managed Teams meetings at scale and hitting this same limitation? Have you found another supported way of retrieving this engagement data? If this would be useful for your organization too, would you consider voting/commenting on the feature request? It feels like a relatively small permissions gap in an otherwise very capable co-organizer model, but closing it would make a big difference for centrally managed training, events and similar enterprise scenarios. Thanks!Microsoft Teams updates : Two presenters can share their screens
Summary Starting in late November 2026, Microsoft Teams will support simultaneous screen sharing by two Microsoft Teams will allow two presenters to share screens simultaneously in meetings starting late November 2026. This feature enhances collaboration by displaying both shared contents at once. Tenant admins can control this setting, and meeting organizers can enable or disable it per meeting. No compliance issues identified. Rollout Schedule: General Availability (Worldwide): We will begin rolling out in late November 2026 and expect to complete by mid-December 2026. Impact on Your Organization: This capability will be enabled for all meetings by default, allowing a second presenter to start sharing without requiring the first presenter to stop. When enabled, participants can see both shared content streams at the same time, creating a more seamless experience for scenarios such as comparing documents, presenting complementary information, or collaborating across multiple sources. Meeting organizers will also have a meeting option to control whether multiple presenters can share simultaneously in an individual meeting. Action Required/Recommendations: Organizations will have tenant-level admin control to determine whether simultaneous sharing is available to their users. Review your organization's sharing policies and inform users and support teams about the new experience.Microsoft Teams update: QR code protection for messages from external users
Microsoft Teams is adding extra security to protect users from phishing and fraud. QR code images sent by external users will be hidden by default. Users can choose to reveal the image before viewing or scanning the QR code. Rollout schedule Targeted Release: Beginning in October 2026 General Availability (Worldwide): Beginning in late October 2026 Impact on your organization Who is affected Organizations that allow communication with external users in Microsoft Teams. Users who receive Teams messages from external senders. Teams administrators and support teams that manage external collaboration policies. QR code images sent by external users will be blurred by default in Teams messages. Users can reveal the image if they trust the sender and want to scan the QR code. A blurred image does not mean the QR code has been identified as malicious. This protection will be applied automatically to QR codes received from external users. No admin configuration or policy changes are required. The feature will be enabled by default during the rollout. Action required and recommendations No admin action is required before rollout. Inform users that QR code images from external senders may appear blurred by default. Remind users to verify the sender before revealing or scanning QR codes. Review existing user education materials related to phishing awareness, QR code safety, and external collaboration. Update internal help desk documentation to reflect the new user experience. https://www.linkedin.com/feed/update/urn:li:activity:7520938452184408065/
Can I use forms inside Teams to automate surveys at intervals?
I’m trying to set up a few recurring surveys for things like monthly pulse checks and occasional employee feedback, ideally without someone from HR having to remember to send them out every time. I know Forms works inside Teams, but I’m not sure how far the automation goes. Can you schedule the same survey to go out every month or quarter, send reminders to non-responders, and keep the results together so you can compare them over time? Has anyone built a decent setup for this?Teams Meetings Get AI Memories for Copilot
If your tenant has Microsoft 365 Copilot licenses, you’ll soon see meeting archive files generated by AI for Teams meetings. The files are stored in a SharePoint Embedded container, but they’re not intended for user consumption. Instead, AI tools like Copilot and the Facilitator agent will use meeting archive files to generate better responses to questions from meeting participants about what happened during meetings. It’s yet another file type to figure out how to govern. https://office365itpros.com/2026/10/21/ai-meeting-archive-files/The New Unified Events Experience in Microsoft Teams: Webinars & Town Halls in One Place
Hi everyone 👋 Microsoft has redesigned the Meet app in Teams into a new unified Events app. Webinars, town halls and custom events now share a single workflow for creating, discovering and managing events. I recorded a step-by-step video walkthrough, and I'd like to share the key points here for anyone planning the transition in their organization. 🔍 What's new • Discover tab: attendees, presenters and organizers can find upcoming events, register, and watch past recordings without relying only on calendar invites • Manage tab: a central hub to create, edit and track events across every stage • Templates: schedule webinars, town halls and custom events faster • Create from scratch: custom events follow Town hall policies for broadcast-style events and Webinar policies for collaborative ones • Event landing pages with integrated Q&A and Polls • Scheduling from shared and delegate mailboxes ⚙️ Admin & licensing notes • Existing Webinar and Town hall policies continue to apply, and no admin action is required for the rollout • Since April 1, 2026, several event features that used to require Teams Premium are included in Teams Enterprise • Events with up to 3,000 interactive attendees are supported; larger events (up to 100,000) require an attendee capacity pack • Teams Live Events was retired on June 30, 2026, so town halls are now the way to run large broadcast-style events 💬 I'd love to hear from you: • Have you already moved from Live Events to town halls? • Which do you use more in your organization, webinars or town halls? • Any tips or gotchas from your rollout? Thanks for reading, and feel free to share your experience in the replies! Giuliano De Luca Solutions Architect | Microsoft 365
Teams Chat messages disappears
Problem with Teams Windows client. When you hover the mouse over the chat column, all the contacts disappear. If you click on the Chat icon to the left or press CRTL+2 you get the error message "We ran into a problem getting your chats and channels" I have tried to do both a repair and reset from the advanced app settings. Also tried to remove Teams and do a new installation. Finally I have manually delete the cache files from: %userprofile%\appdata\local\Packages\MSTeams_8wekyb3d8bbwe\LocalCache\Microsoft\MSTeams What's next to get Teams working again?
