Unified Company Calendar for Mixed Microsoft 365 and Non-365 Users – 2025
Seeking a Shared Calendar Solution for Mixed Microsoft 365 and Non-365 Users I’m working on a solution to create a shared company calendar that everyone in our organization can view, while keeping editing permissions limited to a few selected individuals. The challenge: Some of our team members do not use Microsoft 365, and I’d like them to still be able to subscribe to or view the calendar and receive updates. Ideally, this should work without requiring full Microsoft accounts. I initially considered using an ICS-based calendar, but it seems Microsoft 365 Group calendars don’t support sharing via ICS links. I also explored creating a Group calendar as suggested in other threads, but ran into issues making it accessible to external users or those without 365 accounts. For context, I’m a Global Admin, so I have full access to configure settings in the Microsoft 365 Admin Center and Exchange if needed. We’re a small business, and our main goal is to have a centralized calendar for vacation schedules and company-wide events. It should be simple to access and maintain, with a focus on collaboration and accessibility across the board. What I’m looking for: A calendar that’s viewable by all, including non-M365 users Editable only by a few delegated team members Compatible with Microsoft 365, but not dependent on it for basic access Any tools, workarounds, or best practices that have worked for others in similar hybrid environmentsBookings calendar not displaying availability
We have a personal bookings page set up with 4 meeting types, two public and two private. None are displaying any availability, except ONE of the private ones, despite checking custom settings and ensuring there are no availability clashes or all-day events in the calendar. The one private booking type that is showing appropriate availability has both custom hours and a date-bound limit (only booking until November 6). So the broken ones look like the Devised Theatre appointments above. And the only one that is working is the ANTH 100 below: Both of the above screenshots are pulling from the same calendar and availability. We were able to get the Devised Theatre one to display some availability by setting it to a custom limited date range and custom hours, then reverting it back to standard availability and no date range which seemed to preserve the availability the system found when limited, but provides no availability beyond those previously set custom hours despite having no more set limitations. Do we have to fiddle with custom availability to "unlock" standard availability? Or is there an actual fix that would resolve this issue?
Microsoft Outlook All Day Meetings - Defaults to "Free" Instead of Busy???
This is an interesting problem that I think was just overlooked during the creation of All Day Events in Outlook. To give a scenario our organization operates on Microsoft Bookings which uses your blocks to show availability. We constantly have people who take time off or need a day to do something off-site and for whatever bizarre reason All-Day events default to free. Besides the fact this is backwards and infuriating to say the least - it causes so much organizational problems as no one expects an All-Day blocked event to mean you are free. Thats quite the opposite of why you would block your calendar all day I would even go as far to say its completely counter intuitive for All-Day events to be marked as free, who the heck is free when they are OOO for the day? Thats the view point I am coming from / the scenario of why its a hassle though, our workflow operates heavily on our calendar blocks. Can we change this default for our entire organization or per user? Is the only way to make the meeting and then manually change it to busy? This seems like something that was just overlooked and never fixed or address. When we talk to our other Managed Service Providers they just laugh at how much of an oxymoron this feature is - "Im out all day today but outlook marked me as free"............Custom fields in book screen
I'd like to add a field to the book screen that requires the user to add a subject to their request. At the moment, calendar entries only show, for example, "60-minute discussion with ...", so it's difficult to know in advance what sort of conversation you're getting into. Copilot tells me there's an "add a custom field" option, but I can't find it. Does anyone have a suggestion? Thanks.MS Outlook app on Apple Watch SE
I have an Apple Watch SE (A2355) and the MS Outlook app cannot be installed on it anymore. It was an excellent way to access my work calendar on the go. The reason is that the OS version is 10.6 but 11 is needed. Is there a workaround or a fix for this? Note that I can't use Apple Calendar because my employer has disabled the Outlook calendar sharing function for security reasons.Outlook Calendar No Longer Syncing with MS Bookings for One Staff Member
Hi everyone, One of our MS Bookings users (listed as staff on a shared calendar) has the “Events on Office calendar affect availability” option turned on, which allows her Outlook calendar to sync with MS Bookings. This was working fine before, but we recently noticed that it stopped syncing — her Outlook calendar events are no longer reflected on the MS Bookings side, even though the option remains enabled. All other staff members on the same shared calendar with that setting turned on are syncing normally. Has anyone experienced this before? What could be causing this, and how can we troubleshoot it? Thanks in advance for any help!Calendar not showing correct times for one day
I created a calendar that my company will use for our booth at an upcoming conference. The first day of the show, the booth is only open from 4 p.m. - 6 p.m., but not matter what I do, the time displayed when you select a service on that first day is from 8 a.m. - 6 a.m. Does anyone know what I am doing wrong? It makes absolutely know sense.
