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Robse
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Joined Sep 29, 2016
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[German] Office 365 Easter Eggs – Versteckte Funktionen
Fröhliche Ostern! Passend dazu habe ich für euch ein paar (noch) nicht so bekannte Funktionen aus Office 365 gefunden. Diese sind einerseits einfach anzuwenden und machen Spaß. Andererseits ermöglichen sie euch das richtige Maß zwischen Zusammenarbeit und Sicherheit für euren Tenant zu finden. http://rob-the-ninja.de/office-365-easter-eggs-versteckte-funktionen Ihr dürft gern ein paar Ostereier dazu legen, wenn ihr welche kennt. 🙂 Happy Easter!Re: Back-up tools for Office 365
Just to share another vendor: AvePoint. Attached are the currently supported content sources. The mentioned scope is one thing. Other things to consider: - is geo-replication supported? - what backup storage types are supported (Azure, AWS, SFTP, etc.)? - does your vendor support release rings (for testing)? - is access to backup data audited and security trimmed? - how can end users restore their content, e.g. with a Teams-Bot - Is your vendor ISO 27001 certified? - does your vendor provide "Right to be forgotten" capabilities in regards to GDPR? Just some points, AvePoint also supports. These are just some questions you should ask yourself and your SaaS Vendor, when deciding for an Office 365 backup solution.9.9KViews0likes0CommentsRe: Folder Redirection
Hey Michael Niehaus, since the sneaky "Silently redirect Windows known folders to OneDrive" GPO setting is now rolling out, do you know any dependencies to the standard Folder redirection GPO setting? For example, are you aware about any data loss or other issues, when both is configured for redirecting (same) folders to OneDrive?6.2KViews0likes0CommentsRe: Back-up tools for Office 365
For clarity on Holds: https://techcommunity.microsoft.com/t5/SharePoint/SharePoint-and-Exchange-Online-eDiscovery-Transitioning-to/td-p/41492 Difficult to argue, when you just repeat your points or find excuses for valid company scenarios. Your audits are funny. Congratulation to your audit logs, when a hacker deleted important documents with a stolen account. And please do not start with ATA, ATP, MFA, Conditional Access, etc. Yes, Yes, Yes, we all know about that. However, this is still not the point. The audit log will not get your data back. Just to summarize: You recommend native functionality, that was never build for backup & restore scenarios, hence, you're recommending workarounds. At the same time you complain about "workarounds" from 3rd party vendors, who use official Microsoft APIs for additional B&R scenarios, because these APIs are no dedicated Backup-APIs ("...lack of a suitable backup API for most of the Office 365 data sources"). At least I find this interesting... I respect your opinion. You're still not a fan of additional backup solutions. You still don't really see the need for it. And you are critical with the solutions, which are out there in the market. I'm fine with that! Other contributors and I also shared our points. I'd leave this now to the reader to build their own opinion (and re-think their cloud backup strategy).7.2KViews0likes1CommentRe: Back-up tools for Office 365
Hey TonyRedmond, you don't get my (our) point. Everybody knows (or should know) about the basic functionality. Our point is, companies should be totally aware of these capabilities and of course really use them. However, these are still basic functions, which work in your test tenant, but not for all productive company environments. Please respect this and do not ignore the thousands of companies out there, which need more than basic functionality for their intellectual property - their data! Exchange: In-Place Hold (copy-on-write) DEPRECATED! -> Keep emails based on a query, as long as Search is not deleted, all new email matching criteria will go into this hold Litigation Hold -> Like In-Place hold, but for entire mailbox, without query (except for some filters) What if Admin changes query or removes litigation? SharePoint/OneDrive classification - based on fixed keywords or one or a mixture of 82 pre-configured sensitive types - make sure, these keywords or sensitives types will cover all content, even that, what will be created in the future? - allow user to overwrite rules or not? - Retention labels/policies cannot be changed after creation - not possible to retain entire site collections or Groups/Teams Soft Delete of Groups - what if somebody realizes the deleted Group after 30 days? - what if Admin uses this: Remove-AzureADMSDeletedDirectoryObject –Id <objectId> and permanently delete Group immediately? Again, for many companies the basic functionalities are fine and that is great! Many others really need additional features. … and for the rogue administrators (and all the other scenarios): Why do you have a car insurance? Because you plan to have an accident? Or because you just would like to be protected, but you hope you never need it? My recommendation for everybody: Re-think your cloud backup strategy -> define your organization's SLA's and B&R scenarios, you need to cover Check, if native capabilities meet your SLA's a) if yes, go to #4 b) yes with few acceptable limitations, go to #4, but note down limitations and make your colleagues aware of this c) no, go to #3 Check 3rd party vendors in the market, if they can satisfy your SLA gaps Monitor your backups and perform different restore scenarios on regular basis to make sure everything is working7.2KViews0likes3CommentsRe: Back-up tools for Office 365
Thank you Oleg Melnikov. Clients should simply be aware of Microsoft capabilities and really re-think their cloud backup strategy. Just relying on "Microsoft is doing the backup" will fail. Microsoft is responsible for the Service. However, the client is responsible for their data. If your mentioned scenarios are not need from a client, fine. But if companies want to protect against this, they cannot do with native tools. Additionally, TonyRedmond, what if a Office Add-In or any other service is accessing data and while doing the data get's corrupt. Your retention policy will not work. In general, Retention policies need to be applied manually to each object or automatically with a rule, which match all documents. Do you know there is the same keyword in all you files to use it this way? Also, whenever you create and apply a retention label, you will never ever be able to change or delete it. Is this the flexibility we need in current dynamic times? Same for classification… This only applies for documents, but what about an entire column and the metadata stored in there? What about entire libraries, Sites, Groups, Teams, when the IT Admin deletes all of them by purpose? Sure, rare scenarios, but companies should be aware of them and think themselves, if they want to protect against this or not. And Tony, you actually already answered yourself: when a user removes the label and deletes an item by purpose, then it's his fault. RIGHT! But how can a company protect against this scenario?" Additionally, "...and they better understand what they are doing" How many companies have you seen, where all employees totally understand their IT and know what they are doing? Let us know, how we can get you ;-) We are not talking about specific solutions. We just talk about the considerations of certain scenarios and options to solve them. If companies have evaluated this and still are fine with what you've mentioned - great. If companies identify gaps in their SLAs with native capabilities, why do you want to ignore them?7.3KViews0likes5CommentsRe: Back-up tools for Office 365
Hi P H, TonyRedmondis actually right. Each Group and Team has an own site collection to store the files. However, not all cloud backup solutions understand this! Hence, you did right and tested it to make sure, there're no surprises. Sure, I'm working for AvePoint, but as an MVP I'm an independent consultant, too. Veeam, Skykick or Backify are cloud backup solutions, which should provide Groups backup. However, for my current information, right now only AvePoint really supports backup + restore for Groups and since May also Teams (including Chat). I don't say, this is the best solution, I just want to say, try it out yourself and compare. :)6.7KViews0likes10CommentsRe: Back-up tools for Office 365
Finally we were going into the right direction again, because TonyRedmond made again clear, exporting Exchange is NOT an office 365 backup!!! However, unfortunately @shiv Gupta did not make her homework and don't understand the business requirements of real companies in times of security and GDPR. Again, don't get trick by people, who name their Exchange export engines Office 365 backups! Office 365 is an entire suite of several products, where you can store content. It's not only Exchange! Ideally your solution should cover at least most of it (SharePoint, OD4B, Groups, Teams, Exchange). Tony mentioned some example solutions, which can do this. Also, PST is not an reliable backup format, especially in times of data security. Please also refer to Analyst houses Gartner and/or Forrester for further details. Especially to all, who want to recommend an Exchange export engine again: Please do your homework!7.2KViews2likes0CommentsRe: Back-up tools for Office 365
Great post, TonyRedmond! Backup is not even half of the story. You really need to run restore tests on regular basis. Just a note for AvePoint, which now also supports Teams. However, since there's still no API for Planner, this part of a Group/Team cannot be covered. Instead, Project Online, Exchange Public Folders and Dynamics 365 are covered. However, for all readers here: please vote on Microsoft user voice to implement (API) support for Microsoft planner (https://office365.uservoice.com/). Please also share other needed features there. Microsoft seems to have doubts users really want to backup and restore planner content. I found one interesting request for that: https://office365.uservoice.com/forums/289138-office-365-security-compliance/suggestions/16988467-planner7.3KViews1like0CommentsRe: SharePoint Hub Site Creation - Problem with Register-SPOHubSite
Hi Chris, as Ovi and Philippe already mentioned, the Principals parameter set the permissions for a) a single user via providing UPN b) a group of several users via providing an email-enabled security group or c) all site owners in your organization via just press Enter ... to be able to add sites to this Hub-Site. This procedure is also explained here: https://support.office.com/en-us/article/create-a-hub-site-in-sharepoint-online-92bea781-15d8-4bda-805c-e441e2191ff3?ui=en-US&rs=en-US&ad=US Happy SharePointing! ;-)7.6KViews2likes1CommentRe: Back-up tools for Office 365
Hey Oleg Melnikov, check out this free ebook for cloud backup. There you can find further use cases. Your mentioned cases are the top 2, so great Job! :-) https://www.avepoint.com/unlimited-cloud-backup-ebook/ Also, there are sill technical glitches (even I recently had with Office 365) or rogue Administrator, which can also require a backup solution, just to name two further examples. But again, these are just examples and every company should evaluate themselve, if this is really something, which is happening in this company (and how often) and if they want to secure these use cases with a dedicated backup solution.14KViews0likes0CommentsRe: Back-up tools for Office 365
Hey Tony and Oleg Melnikov, since more an more companies are using Groups and Teams, this becomes more and more important for an cloud backup solution. Hence, with Exchange only you don't have a comprehensive solution. I haven't heard the requirement for Planner, StuffHub or Project Online backup not that often - so far - but this can change in the future. TonyRedmond, I have to disagree with you point 3. Microsoft clearly states, it does NOT own your data. Microsoft is only data processor, but not data owner. This is also very important to know in regards to GDPR. However, this also makes clear, why customers need additional backup solutions, because Microsoft is not responsible for that. Please see the Office 365 Trust center if you've doubts: https://products.office.com/en-us/business/office-365-trust-center-welcome "With Office 365, it’s your data. You own it. You control it. And it is yours to take with you if you decide to leave the service."14KViews0likes4CommentsRe: Custom list - item-level permissions
Hi Ronald, when you break inheritance, it first copies the existing permissions. Hence, if you really want to limit on item level basis, remove all existing permissions first and the start assigning new permission. Zoltan Bagyon is also right, there may be some "Limited Permissions" on the root or other higher permissions anywhere else in the "SPO universe", which could still grant you concerning users access. Try his suggested solution to check the resulting permissions on your items.18KViews0likes1CommentRe: Best Practices for Permissions on an O365 Group SharePoint Site
Great blog about these modern sites, Groups, Teams, etc. and what's the recommended way to use them - also from security perspective. https://info.paitgroup.com/blog/modernizing-your-approach-to-site-architecture-in-sharepoint-and-office-36533KViews0likes0CommentsRe: Back-up tools for Office 365
Hey Christopher Moor, sorry I didn't got back to you earlier. You're right, I'm working for AvePoint, but that's not the point. I like your wording (something like) "if it's the perfect tool, no, but it covers the use case..." This is exactly my view! I'd like to encourage people to compare options and chose the right one for their needs, not the perfect one. Therefore I was interested, why you're directly excluding options without really comparing. Times are changing very fast and cheap products could be very expensive 6 months later (or the other way around) as well as missing features can be included a few months later. Hence, I'm not pushing for a certain product, I just want to encourage everybody to really compare in order to find the best product for their use cases. :-) Have a great day14KViews1like0CommentsRe: Back-up tools for Office 365
Hey Christopher Moore, great use case, that you shared. It's funny with the AvePoint pricing. :-D Although they have changed their pricing entirely, there're always these rumors with too high prices. Would you check tool capabilities independently of prices or is it your first filter criteria?15KViews0likes2CommentsRe: Back-up tools for Office 365
Great message from TonyRedmond. We should not only do, what a customer or a business unit wants, we should always advise on best practices and recommendations. Only in this way, when thinking pro-actively, the business prepares for the future and stays competitive. Otherwise, companies are in danger to fail the digital transformation and then fail their business. For the OST vs. PST question. The first one is only a local temporary copy of PST content, hence, it's even worse to use this as a backup. There are a couple of good 3rd party solutions in the market (like AvePoint, Veem, Skykick, etc.) to backup in a more secure format including encryption. This does not only apply to email, but also to the other data stored in Office 365. In line with Tony, I'd recommend to go away from those PST "backup" and use real backup tools. Consider this like a car insurance. You don't really want to use it, but if something happens, you're happy when you have an insurance, which covers everything (and not only the tires ;-) ).15KViews0likes0CommentsRe: Back-up tools for Office 365
Hi Stephen Mag, your solution is Exchange ONLY! And only export. For Import you need to buy another tool. :-D TonyRedmond: One last note here. Throttling is already addressed with App Pools and as I said, scalability through Azure. I'm not convincing you, just sharing some facts. :-) Have a great X-mas time.17KViews0likes2CommentsRe: Back-up tools for Office 365
Hi TonyRedmond, since the SaaS solution resides in the same datacenter like the customer's tenant, there are huge bandwidths. Similar to Microsoft's High Speed Migration API, but just the other way around. For the Team Chats and all around it, again, since there's no API at all, vendors are limited in certain ways. And sorry to say that, and don't get this personal, but awaiting a "Backup-API" is quite naive in my opinion. What would happen, if developers only use APIs in this way, how the OEM would like to have them used? We would have only 5% of solutions in the market today. Interpreting APIs in different ways made partners like Nintex or Bamboo possible and make solutions like Flow, PowerApps or Bots in Teams useful. Without that, life would be sad :-( ;-) Happy to further chat with you offline. I don't want to convince, just would like to understand and discuss other ideas and opinions. :-)17KViews0likes1CommentRe: Back-up tools for Office 365
:-D Fully understand your concerns. I mean exactly AvePoint Cloud Backup, which covers Exchange, SharePoint, Groups (+Group under a Team), Exchange Public Folder, Project Online, Dynamics 365 (starting December). Conversation in Teams, or some metadata in Planner cannot be kept, since Microsoft says, "we cannot imagine, why it would be useful to backup Planner information" and therefore we do not provide an API (yet). Hence, whenever the API will be available, partners will be able to also cover these last things. :-) Since the backup solution is 100% Azure hosted, it perfectly scale out and therefore already successfully backup tenants with several TB in size. I still understand, why you still raise your eyebrow, but just give it a try. :-)17KViews0likes3Comments
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