Best practices for (social media or other multimedia) digital asset management on MS SharePoint

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New Contributor

Dear SharePoint community,

I would like to ask you if you can give us your best guidance / your tips and advice with regards to digital asset management, how to organise in the best way?

Let's assume the context is social media assets, depicting contents from many different brands, and many different products, both packshots, as well as scenery images, as well as videos, and other file types (e.g. .PDF, .PSD, .EPS, .AI, ...). They could also include product catalogues, et cetera. Let's say a large amount of content consisting of a very rich array of multimedia types.

Would the best way to organise this be to construct a database of the content as in a SharePoint list (because it has easy filtration, and allows the database to stay 'clean' in that you can tag them with predefined fiels/tags/choices/...) to organise the metadata of the content (think of 'year', 'brand', 'product', 'type: packshots', ... et cetera), and then perhaps connect that to a SharePoint Image Gallery, or is there perhaps something for multimedia assets in general, including videos, such that you have easy access and a thumbnail preview, or a video still ... Or are such one-eye-overview visual / multimedia preview already included in a SharePoint list? Or is it advisable not to use a SharePoint list, but to put the metadata inside the file's columns directly?

Is there any SharePoint 'views' that we should pay special attention to when we would start designing such a social media digital asset management?

Enterprise Metadata and Keyword Settings seems a very nice feature of SharePoint, I assume that this could be very handy for the purpose described above?

Any SharePoint apps or web parts, or content libraries that are advisable?

Would appreciate it if you have any information, comments, or perhaps a reference on a generic use-case described above?

P.S.: We love this community because we feel that sharing our best practices with others can enable SharePoint to be used to the fully as well as come up with new exciting features.

Kind regards,

V.

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