Preventing attendees from starting meeting before organiser
Is there a way to prevent invited attendees from starting the Teams meeting before the organiser starts the meeting? My students are able to start the meeting early without me being there but I'd like to be the only person who can start the meeting that I scheduled with them.
NICRU You should be able to change your Teams meeting options and set the 'who can bypass the lobby' to 'Only me'. This means that everyone will wait in the lobby until you join and let them into the meeting
My solution may or may not work for you. But I have found that if I set the "manage channel" permissions to "only owners can post messages", then I am the only one who can start a meeting, since I am the only owner. Members cannot start meetings at that point.
This is how I keep my high school students from starting meetings without me or starting their own meetings I cannot supervise.
Steve880 I may be asking this too early (I haven't read through the entire thread) but if you do this does it prevent them from chatting during the meeting?
Yes. It prevents them from typing in the conversation window. So I quickly change that setting once I am in the meeting to allow them to post. Its a pain...but it stops the surprise meetings.
Steve880I checked my permissions, and they are indeed set as you have described, but my students are still able to start the meeting without me. I have it set to send them to the lobby, but I would prefer it if they did not start the meeting. Do you have any suggestions as to what other settings I might check?
Currently you can't prevent this. But there is two updates coming to Teams.
One will change so that only users with permissions to create meetings will be able to start meetings. So if your students don't have access to start meetings themselves, they won't be able to start others meetings. This will start roll out in May. https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=63355
NICRU You should be able to change your Teams meeting options and set the 'who can bypass the lobby' to 'Only me'. This means that everyone will wait in the lobby until you join and let them into the meeting
burrowsa They cannot start THAT particular scheduled meeting if the permissions are this way...however, they CAN start a new meeting in the channel on their own if they do some digging...the "meet now" still shows up in their chat reply bar, even if you have taken away the "meet now" button at the top.
I have had this issue as well. Teams is NOT friendly for education settings at all...I think we are all learning that together.
Deleted Thank for for posting the screen shot. Can you go back even further? I do not know how to get to that--I looked in my scheduled meetings and on the actual Team and did not see those choices.
PositiveEnergy This is not the issue. I already have my lobby set up like that. I (and I think several others) are talking about the fact that students can start meetings and sit in the lobby for hours. Most of the time when I join a meeting I have a similar message to the one attached. For those who are not educators and can't figure out why this is a problem, students are very good at getting around doing things they should be doing. If they start all of their meetings in the morning, they can walk away from their computer and be "in" class without actually attending. I know this is happening because sometimes, I end the meeting and restart it myself and not all of them come back. I've also left meetings going after class time and have "students" sitting there well into their next class. I know there is a setting at the district level but clearly our district doesn't feel it is important enough to change.
It's almost 2023, has this been fixed yet? At my work, people get a 15 min reminder about a meeting, start the meeting, then leave when they see no one is there. Then someone else sees the notification that the meeting started, joins, sees no one is there and leaves, ad infinitum. I don't want to prevent people typing in the chat, or make people go to a lobby. I just need a check box when setting up the meeting that says "Only the meeting organiser can start the meeting".
PaterDomus Could you be more specific re: "adjust your settings"? It's 2024 now, and I still do not have anything in my "meeting options" that prevents attendees from starting a meeting before the host. They can be sent to the lobby, but that is NOT the same as preventing them from starting the meeting. It will still start the meeting, and it will notify other attendees that it started, which causes confusion. This is what DavidKempfner explained. I do not see any setting that specifically prevents anyone but the organizer from starting it, as you can do on Zoom.
For example, when a Zoom meeting is set so that only the host can start it, if an attendee tries to enter, they will get a message saying it hasn't started yet. If a lobby/waiting room is enabled, they will ONLY be admitted into it after the host opens the meeting. Then the host can let them in from the waiting room after that. No one else would know they tried to enter early, so it does not confuse. This needs to be an option on Teams, and from what I can find, it still is not.
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Is there a way to prevent invited attendees from starting the Teams meeting before the organiser starts the meeting? My students are able to start the meeting early without me being there but I'd like to be the only person who can start the meeting that I scheduled with them.
Thanks in advance.
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Is there a way to prevent invited attendees from starting the Teams meeting before the organiser starts the meeting? My students are able to start the meeting early without me being there but I'd like to be the only person who can start the meeting that I scheduled with them.
Thanks in advance.
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Preventing attendees from starting meeting before organiser","moderationData":{"__ref":"ModerationData:moderation_data:1571935"},"body":"
My solution may or may not work for you. But I have found that if I set the \"manage channel\" permissions to \"only owners can post messages\", then I am the only one who can start a meeting, since I am the only owner. Members cannot start meetings at that point.
This is how I keep my high school students from starting meetings without me or starting their own meetings I cannot supervise.
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Steve880 I may be asking this too early (I haven't read through the entire thread) but if you do this does it prevent them from chatting during the meeting?
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Steve880I checked my permissions, and they are indeed set as you have described, but my students are still able to start the meeting without me. I have it set to send them to the lobby, but I would prefer it if they did not start the meeting. Do you have any suggestions as to what other settings I might check?
","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2020-11-06T08:59:34.267-08:00","lastPublishTime":"2020-11-06T08:59:34.267-08:00","metrics":{"__typename":"MessageMetrics","views":10554},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"Rank:rank:5":{"__typename":"Rank","id":"rank:5","position":6,"name":"MVP","color":"0069D4","icon":null,"rankStyle":"FILLED"},"User:user:9476":{"__typename":"User","id":"user:9476","uid":9476,"login":"LinusCansby","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2016-09-05T13:16:02.256-07:00","confirmEmailStatus":null,"registrationAccessLevel":null,"ssoRegistrationFields":[]},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS05NDc2LTE2NzkzOWlCNEYwMUY1NkY4NDM1ODdF"},"rank":{"__ref":"Rank:rank:5"},"messagesCount":1774,"kudosGivenCount":139,"kudosReceivedCount":880,"kudosWeight":1,"ssoId":null,"followersCount":null,"solutionsCount":292},"ModerationData:moderation_data:1348693":{"__typename":"ModerationData","id":"moderation_data:1348693","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"User:user:954234":{"__typename":"User","id":"user:954234","uid":954234,"login":"Baxter666","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2021-02-03T14:38:43.797-08:00","confirmEmailStatus":null,"registrationAccessLevel":null,"ssoRegistrationFields":[]},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-4.svg"},"rank":{"__ref":"Rank:rank:37"},"messagesCount":1,"kudosGivenCount":1,"kudosReceivedCount":1,"kudosWeight":1,"ssoId":null,"followersCount":null,"solutionsCount":0},"ForumReplyMessage:message:1348693":{"__typename":"ForumReplyMessage","id":"message:1348693","revisionNum":1,"author":{"__ref":"User:user:9476"},"readOnly":false,"repliesCount":2,"uid":1348693,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:MicrosoftTeams"},"parent":{"__ref":"ForumTopicMessage:message:1348423"},"conversation":{"__ref":"Conversation:conversation:1348423"},"subject":"Re: Preventing attendees from starting meeting before organiser","moderationData":{"__ref":"ModerationData:moderation_data:1348693"},"body":"Currently you can't prevent this. But there is two updates coming to Teams.
One will change so that only users with permissions to create meetings will be able to start meetings. So if your students don't have access to start meetings themselves, they won't be able to start others meetings. This will start roll out in May. https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=63355
The other option is that you will be able to set that everyone except you have to wait in the lobby, this is a uservoice request that Microsoft said they are planning to implement. Vote for this to get it faster. https://microsoftteams.uservoice.com/forums/599053-schools-and-universities/suggestions/39962434--wait-in-lobby-for-student-participants-in-sche?tracking_code=dd403596813cb15d18b9015d571ebbd5","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2020-04-29T20:46:30.368-07:00","lastPublishTime":"2020-04-29T20:46:30.368-07:00","metrics":{"__typename":"MessageMetrics","views":60116},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjQuMTB8Mi4xfG98M3wxMDc6MCwxMzI6MXwx","node":{"__ref":"ForumReplyMessage:message:2113372"}},{"__typename":"MessageEdge","cursor":"MjQuMTB8Mi4xfG98M3wxMDc6MCwxMzI6MXwy","node":{"__ref":"ForumReplyMessage:message:1348735"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:2113372":{"__typename":"ModerationData","id":"moderation_data:2113372","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2113372":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:954234"},"id":"message:2113372","revisionNum":1,"uid":2113372,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:MicrosoftTeams"},"parent":{"__ref":"ForumReplyMessage:message:1348693"},"conversation":{"__ref":"Conversation:conversation:1348423"},"subject":"Re: Preventing attendees from starting meeting before organiser","moderationData":{"__ref":"ModerationData:moderation_data:2113372"},"body":"
and it is 2021 and nothing changedso far...... 😞LinusCansby
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NICRU You should be able to change your Teams meeting options and set the 'who can bypass the lobby' to 'Only me'. This means that everyone will wait in the lobby until you join and let them into the meeting
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Deleted I have teachers who have set up their permissions this way and students are still starting the meeting before the teacher.
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burrowsa They cannot start THAT particular scheduled meeting if the permissions are this way...however, they CAN start a new meeting in the channel on their own if they do some digging...the \"meet now\" still shows up in their chat reply bar, even if you have taken away the \"meet now\" button at the top.
I have had this issue as well. Teams is NOT friendly for education settings at all...I think we are all learning that together.
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Deleted Thank for for posting the screen shot. Can you go back even further? I do not know how to get to that--I looked in my scheduled meetings and on the actual Team and did not see those choices.
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Step by step video on how to prevent students from starting meetings in Microsoft Teams. https://youtu.be/fc32rJR2mrQ
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PositiveEnergy This is not the issue. I already have my lobby set up like that. I (and I think several others) are talking about the fact that students can start meetings and sit in the lobby for hours. Most of the time when I join a meeting I have a similar message to the one attached. For those who are not educators and can't figure out why this is a problem, students are very good at getting around doing things they should be doing. If they start all of their meetings in the morning, they can walk away from their computer and be \"in\" class without actually attending. I know this is happening because sometimes, I end the meeting and restart it myself and not all of them come back. I've also left meetings going after class time and have \"students\" sitting there well into their next class. I know there is a setting at the district level but clearly our district doesn't feel it is important enough to change.
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As an Admin you cannot end the meeting someone accidentally left a day ago. You have to ask them to end it. And they do not know which meeting.
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It's almost 2023, has this been fixed yet? At my work, people get a 15 min reminder about a meeting, start the meeting, then leave when they see no one is there. Then someone else sees the notification that the meeting started, joins, sees no one is there and leaves, ad infinitum. I don't want to prevent people typing in the chat, or make people go to a lobby. I just need a check box when setting up the meeting that says \"Only the meeting organiser can start the meeting\".
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You can for over a year now. Just adjust the meeting settings after you have created the meeting.
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PaterDomus Could you be more specific re: \"adjust your settings\"? It's 2024 now, and I still do not have anything in my \"meeting options\" that prevents attendees from starting a meeting before the host. They can be sent to the lobby, but that is NOT the same as preventing them from starting the meeting. It will still start the meeting, and it will notify other attendees that it started, which causes confusion. This is what DavidKempfner explained. I do not see any setting that specifically prevents anyone but the organizer from starting it, as you can do on Zoom.
For example, when a Zoom meeting is set so that only the host can start it, if an attendee tries to enter, they will get a message saying it hasn't started yet. If a lobby/waiting room is enabled, they will ONLY be admitted into it after the host opens the meeting. Then the host can let them in from the waiting room after that. No one else would know they tried to enter early, so it does not confuse. This needs to be an option on Teams, and from what I can find, it still is not.
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