Forum Discussion
Best practice for Organizing Teams meeting
I organize and host a New Hire training series on Teams. Its a reoccurring meeting that happens once a week. It is one channel of a bigger Training Team just for new hires.
I am wondering what is the best way to structure this meeting / invite people. Participants of the meetings are constantly changing as people leave the training at will but we also have new people joining when they are hired. It feels a bit chaotic as the meeting invite is often forwarded to new hires or I'm manually adding people upon email request.
There must be a better way to manage this. We thought about creating a separate team just for this series but we would like to keep training related stuff isolated to one team. Any thoughts or ideas?
Is it possible to have a static invite link where new hires can add them self to the series and leave when they feel done with the training?
Hi Bogdanofff Have you considered creating a channel meeting? Any member of the channel can see it and join but you don't have to send out invitations: https://support.microsoft.com/en-us/office/schedule-a-meeting-in-teams-943507a9-8583-4c58-b5d2-8ec8265e04e5#bkmk_makeitchannel - look for the section on scheduling channel meetings.
https://www.knowledgewave.com/blog/benefits-of-channel-meetings-in-microsoft-teams
2 Replies
Hi Bogdanofff Have you considered creating a channel meeting? Any member of the channel can see it and join but you don't have to send out invitations: https://support.microsoft.com/en-us/office/schedule-a-meeting-in-teams-943507a9-8583-4c58-b5d2-8ec8265e04e5#bkmk_makeitchannel - look for the section on scheduling channel meetings.
https://www.knowledgewave.com/blog/benefits-of-channel-meetings-in-microsoft-teams
- I happy to report back that this is perfect! I had ran across Channel Meetings articles but none of them explained them as well as this one.
Thank you so much for reducing this headache of mine!
