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how could i add digital signature to Forms?

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Nechama Hemed Havardi
Microsoft

I would like to add a digital signature to registration Forms, is there a way to do that?

 

 

4 Replies
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Hi Nechama,

To confirm that this is not currently available. However, there are a few uservoices open to have this functionality

https://microsoftforms.uservoice.com/forums/386451-welcome-to-microsoft-forms-suggestion-box/suggest...

https://microsoftforms.uservoice.com/forums/386451-welcome-to-microsoft-forms-suggestion-box/suggest...

I voted! I would recommend you do too and drive as many people as possible to this in order to get Microsoft's attention and drive this much needed functionality onto the roadmap. Digital signatures for forms is really needed for auditing and governance.

I hope I answered your question. If I have, please like the response and set this answer as the solution. I look forward to answering more of your questions in the community in the future.

Best, Chris
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Solution

Hi @Nechama Hemed Havardi

 

Not with Forms alone at this time.

 

However it's possible that you could use Microsoft Flow to take the response, have an email sent the submitter with the details for approval (the verification would be that they have used their registration email to confirm what they have submitted), which will then trigger an email to you with the response.

 

You could also have the response stored in SharePoint, or as a document, etc (I have set something similar up in my company).

 

It's a workaround and the UserVoice idea below is a good one for proper functionality.

 

Cheers

Damien

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Thank you Damien for your answer!
Is there a rule in Microsoft Flow that once the Form is submitted the sender gets a link to sing or to I need to define it?
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Hi @Nechama Hemed Havardi

 

There's two ways that could work depending on how strict the digital signature needs to be (e.g. for legal compliance you will need a secure Connector).

 

Option 1. Using approvals to get sign off

Here's a scenario you could apply:

a. The user fills in the form and submits it. Their email address is automatically recorded (if the form is for use within the orgnsation) OR they can nominate an email address.

b. A copy of the form details submitted by the user is sent to the users nominated email.

c. User can review the info they have provided and click Approve to finalise the process.

d. You will receive an email with the final approval and form details. 

 

Here's one I've made for my workplaceHere's one I've made for my workplace

The only catch with this is that someone can impersonate another person if they are providing the email address.

 

If this is internal to Microsoft (or your clients organisation), this should not be an issue as the submitters email is recorded and the email can be automatically sent to their email address.

 

Option 2. Use DocuSign or Adobe Sign for a secure digital signature

You can use Flow to trigger a process for the submitter to digitally sign off on the form details. Using a similar flow above, you'd need to use the DocuSign or Adobe Sign Connectors and configure it to execute this process.

 

Note that the two Connectors are not free and will require some form of licensing.

 

I hope that makes sense and helps!

 

Cheers

Damien 

 

 

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