Any way for IT Admins to take ownership of all Forms created in an organization?

[Victoria Daggy]

I have watched/searched the Forms community and am wondering if there is any way (even if it involves PowerShell) to make new Forms created accessible to an IT Admin group? We are a higher-ed institution and want to be able to control Forms and their data as faculty and staff come and go in the organization.

[#2 · Accepted solution]

Hi Victoria,

Hope you are well. Thanks for raising this to the community.

You can do this in part, because you can create Group Forms in an Office 365 Group, please see article here

https://techcommunity.microsoft.com/t5/Microsoft-Forms-Blog/Office-365-group-in-Microsoft-Forms/ba-p...

The Microsoft Team is also working on the transfer of ownership to make this easier

https://microsoftforms.uservoice.com/forums/386451-welcome-to-microsoft-forms-suggestion-box/suggest...

However, if you mean can IT Admins have oversight of and administer all forms within the organisation then this is not there at present, but there is a Uservoice for it here

https://microsoftforms.uservoice.com/forums/386451-welcome-to-microsoft-forms-suggestion-box/suggest...

I voted for this because I strongly believe there should be global administrators of forms which have complete oversight and can move ownership of forms between users. Would recommend you vote for it and push as many to vote for it as possible.

Hope that answers your question. If I have answered it, please like this post and then set is as the best response/solution. If there is anything else you need please let me know. Thanks for taking the time to raise this and I hope to answer more of your questions in the future.

Best, Chris

Best, Chris

[#3]

Hi Chris,

Thanks for your very speedy response. :)

While I appreciate the ability to share a form with a Group, that means that staff actually need to remember to do this. We cannot assume they will - and my guess is that the majority will not. Without the ability to do some sort of admin query for outstanding enterprise Form data our hands are tied and we are blind to what has been created in the name of the institution.

I will definitely go and up-vote the idea.

Enterprise data needs to be searchable, accessible, secured and protected by the Enterprise. Microsoft should at least appreciate this from their own business standpoint.

Thanks again for you time!

[#4]

An administrator's overview of Forms is essential. I need to know who has created forms, what the audience is (internal, external) whether the form has been active recently, transference of ownership, if the form is being used from an unacceptable purpose for my organisation. I have seriously considered disabling Forms because this admin functionality is not available. It is such a huge security risk.

[#5]

Just wondering if there is any update on this? Is there anyone on the Microsoft Forms development team who can give any news on admin management of Microsoft Forms? Thank you.

[#6]

Hi @Natalie Harzic,

You may have found this article already, but here's the information from Microsoft: Admin information - Microsoft Forms Admin | Microsoft Docs.

Regards,

Rick

[#7]

Here are the new links
Central admin of Forms for an organisation
https://feedbackportal.microsoft.com/feedback/idea/760ac384-d01c-ec11-b6e7-0022481f8eda

Global admin of Forms for an organisation
https://feedbackportal.microsoft.com/feedback/idea/c9b0c903-d11c-ec11-b6e7-0022481f8472