Forum Discussion
Will a workflow work for autofilling a library's column field?
Hello, I was wondering if there was a way to auto fill a field in a library. I was thinking of using a workflow for this. In my case, I have a column called Business Unit and that information...
You can use Flow to do this as it enables you to trigger the Flow on document upload, lookup user profile and update the item.
There are a few considerations though:
- the Flow will be related to one library, if you want have multiple libraries and sites, you need to recreate it each time
- the Flow won't be immediate so the value in the list might take 15 min to update and then another 15 min to index and be searchable outside the list.
- you might have challenges with managed meta dat fields and need to use an Azure function to update the library
There are a few considerations though:
- the Flow will be related to one library, if you want have multiple libraries and sites, you need to recreate it each time
- the Flow won't be immediate so the value in the list might take 15 min to update and then another 15 min to index and be searchable outside the list.
- you might have challenges with managed meta dat fields and need to use an Azure function to update the library
I haven't really used Flow a lot sincei t's new to me still, but let me understand:
1. When file is created in library
2. Get my profile
3. Update item
4.??
Is this more or less the process of how it's done in Flow?