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john john's avatar
john john
Steel Contributor
Jan 03, 2019

if we upload large documents, can we be in a situation where only part of the document is indexed

i am working on an online sharepoint site. and i have a question on how sharepoint search works in this situation:-

1. let say we have uploaded many large documents (MS word, PDFs, excel sheets, etc).

2. now if sharepoint search start crawling the newly added documents, will the data which have been indexed, start showing in the search results? or sharepoint will not show any partial results until the whole document is being indexed? and is this something we have control over it?

Thanks

admin
SharePoint Online
  • Paul de Jong's avatar
    Paul de Jong
    Iron Contributor
    Jan 04, 2019

    There are limits for indexing large documents. See https://docs.microsoft.com/en-us/sharepoint/search-limits (I expect this limits to be still applicable even though the document is 2 yrs old).

    e.g. the limit for documents is 64 MB (and metadata + content beyond the 64 MB) are not indexed. For Excel the limit is much less: 3 MB.

     

    Paul | SLIM Applications

  • spucelik's avatar
    spucelik
    Icon for Microsoft rankMicrosoft
    Jan 03, 2019

    John...Once a document is uploaded the indexing of the document will begin within 15 minutes, depending on when the last time the indexer ran. You don't have control over this.  The best option if you want to have a document show sooner would be to go into Advanced Settings of the library and click "re-index document library". 

    • john john's avatar
      john john
      Steel Contributor
      Jan 04, 2019
      spucelik wrote:

      John...Once a document is uploaded the indexing of the document will begin within 15 minutes, depending on when the last time the indexer ran. You don't have control over this.  The best option if you want to have a document show sooner would be to go into Advanced Settings of the library and click "re-index document library". 

      spucelik

      thanks for the reply. i know that in sharepoint online we do not have control over the search index schedule, and that the document will be indexed on the next crawl run.

      but my question is how sharepoint search will show the results while the document is being indexed ? for example let say the document contain 2,000 pages, and the crawl start indexing the documents (let say it indexed 300++ pages out of 2,000 pages).... and meanwhile i do a search and the search criteria already found inside the 300 pages,, will i get search results? or sharepoint will start showing the search results for the document once the whole document is indexed? i hope this explained my question better.

      Thanks

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