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sebastianklein's avatar
sebastianklein
Copper Contributor
Nov 06, 2020

Teams Notification to all team members

Hey there,

I have the following issue:
Once someone schedules a meeting, the WHOLE Team gets notified, since a mail is sent to the Team Group Email. So somehow the whole team thinks, that they have to attend. I just want, that the entered attendees should get notified. How can I change that?

Thanks a lot

Sebastian

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  • VasilMichev's avatar
    VasilMichev
    MVP
    Nov 06, 2020

    Well why are you sending the request to the Team? It doesnt need to be included, simply add the users you want to attend.

    • sebastianklein's avatar
      sebastianklein
      Copper Contributor
      Nov 09, 2020

      hey,

      yeah, I thought of that. But then I can't do a meeting in the teams channel, right? I want the opportunity, that all people SEE the meeting, but not get notified.

      Thanks 🙂

  • Niall_McPherson's avatar
    Niall_McPherson
    Copper Contributor
    Nov 09, 2020
    Seb, I have asked the same question. https://techcommunity.microsoft.com/t5/microsoft-teams/adjusting-invites-to-teams-channel-meetings/m-p/1860389 It seems reasonable to want to stay on the topic of the channel and stay public but also vary the invite list. This keeps all the records of conversations in the chat together. I can see my bosses outlook diary and can join if a meeting is relevant but don't need invited to everything. If you added the group email to the invite it would be reasonable to invite the whole channel follower-ship. It would also be good to be able to @Tag sub groups in the invite list
    • sebastianklein's avatar
      sebastianklein
      Copper Contributor
      Nov 09, 2020

      Niall_McPherson Hey there - awesome, I want to read your question but somehow your link is not fully visible. So I can't read your post. Am I doing something wrong? Thanks

    • Daniel Dolinov's avatar
      Daniel Dolinov
      Copper Contributor
      Feb 06, 2023

      I think Niall_McPherson's question is very relevant.  My company switched to Teams this year, and this is my biggest complaint.  I feel that I should be able to set up a meeting with some members of a Team Channel, without ALL the members getting an invitation.

       

      Regarding the response I've seen to this issue that if I want if I want to meet with only some of a Team Channel's members I should set up a regular, non-channel, meeting - the problem with this approach is that if a meeting is set up outside of the channel, there is no remotely easy way to associate that separate meeting with the channel.

       

      I am coming against this scenario again and again:

      1. I have a topic to discuss that is solidly related to a Team Channel
      2. Not all team members need to be included in the conversation
      3. BUT it is important to have the fact that the meeting took place, as well as any meeting materials to be associated with the channel

      Not being able to easily restrict who in a channel receives an invite as extraordinarily disruptive; scheduling a channel related meeting outside of a channel stands contrary to the intent of being able to easily share and communicate information to the channel members.

       

      Having the option to have a setting on a Team level (on a channel level ideally) NOT to have all channel members become automatically optional attendees in any meeting that is scheduled in a channel in which they are members would strike a nice balance between communication/transparency and not being overwhelmed by not quite relevant information.  

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