Forum Discussion
Teams Meeting Question regarding PIN
We have E5 licenses that allow us to have a conference dial in number when creating a Teams Meeting. When creating the Teams Meeting in Outlook, it drops the link for the meeting, phone number, and Conference ID which is perfect.
However, it also puts links for 'local numbers", "Meeting Options" and "reset pin" ?? I'm at a loss here. Why would I want to give my meeting participant the ability to reset my pin??? or give them options to the meeting? Unfortunately those links are auto generated when the meeting is created and anytime anyone in my company creates a Teams Meeting that have to delete those links.
Maybe I'm not understanding their purpose?
3 Replies
Deleted Thank you for the reply. I still don't understand why a "reset pin" link shows up in every new meeting I create? If I create a meeting with people inside and outside my org... people outside my org aren't going to have a pin... so why would I want to give them a link to "reset pin" ? Unless I'm misunderstanding something?
It's annoying that I have to continually delete those links every time I create a meeting. (and so do all my users when they create meetings)... unless there's some way to suppress those links ? I didn't see anything in the settings, however.
Jeff Kinder There is no concept of a internal or external meeting as all Teams meeting invitations are formatted the same, regardless of who the recipients are.
You really should not be deleting those links as (1) that does sound like a huge pain and (2) Teams and Outlook can automatically refresh/correct the join information in some cases, so your attempts to remove that text is ultimately in vain.
The correct approach is to train your own users on how to understand their meeting invitations. External parties typically a used to joining meetings for all sorts of platforms (e.g. Skype, Zoom, WebEx, etc) and all of these invites provide extraneous information. Joining the meeting is as simple as using the main 'Join' link in all of these.
If someone outside your org does click on those links they won't be able to do anything from there, unless they are Teams users themselves and at that point they typically would understand what they are for anyway (and thus not click on them in the first place).
