Forum Discussion
Shared Channel in a Team with external sharing turned off! HELP please!
OzOscroft Answer received.
"When a shared channel is created, that creates a new site collection that does a one-time copy of the parent site collection. The channel site sees that external sharing is disabled, and does the same. From that point on it is managed separately and not synced if the parent changes. The two options are to re-create the shared channel after sharing externally is enabled at the parent or use SPO PowerShell to turn on external sharing for the shared channel's site collection.Thanks for raising this to our attention, we will look at how best to document this behavior."Just tried the second option above and it works great. You use this Set-SPOSite (Microsoft.Online.SharePoint.PowerShell) | Microsoft Docs with the -SharingCapability parameter.
- Hi Christian - I'm not trying to set it to only people in my org. It's setup for us to work with external users in the shared channel - they can access the Posts tab, but not the Files tab.
How are you supposed to share files in the shared channels SharePoint library (Files tab) if your organization is not allowing external sharing? You have to look at both the org-wide settings and the site sharing settings in general. And then keep in mind that membership to the site owner and member groups are kept in sync with the membership of the shared channel. Site permissions for a shared channel site can't be managed independently through SharePoint.
Forgot this Shared channels in Microsoft Teams - Microsoft Teams | Microsoft Docs
Thanks Christian. I think we've hit on a few issues here:
1. If a shared channel requires the whole Team / SharePoint site to have external access turned on for it to work, why doesn't the system check and provide an alert if it's turned off when you're creating a shared channel (e.g. "You won't be able to share this shared channel externally as external sharing is turned off").2. I read all of Microsoft's support documentation before testing Shared Channels and nowhere did I see anything about external sharing having to be turned on for the Team's SharePoint site.
3. I've tested and found that if you subsequently change the parent site to allow external sharing, the shared channel doesn't pick up the change so it will never be able to be shared externally.
4. The whole concept is confusing! The idea of shared channels is to be able to easily collaborate with external users in just one part of a Team. So having to turn on external sharing for the WHOLE Team, with the associated risk of accidental sharing information from other channels, is counterintuitive!
