Forum Discussion
Recurrent Meeting Agenda
Hello all,
I want to find a way to optimize the meetings in our work group. We currently meet once per week to discuss the current issues and find solutions. For this, we are using a loop component (Agenda) inside a recurring meeting in Teams.
The thing about it is, we can't get an overview of all the issues and topics written in a single document. Is there a more elegant solution? It would need to also have integration with the To Do app, that way we could assign tasks to different colleagues inside the organization.
Thanks a lot in advance!!
Regards,
RobGer
Hi RobertGer,
you can try to use some of these solutions (ideas):OneNote and Teams Integration:
- Create a dedicated OneNote notebook within your Teams channel.
- Each section represents a meeting, with pages for agendas, notes, and action items.
Microsoft Planner:
- Use Planner to create a board for each meeting within your Teams channel.
- Create tasks for agenda items and action items, assigning them to team members.
SharePoint Integration:
- If your organization uses SharePoint, set up a SharePoint site for your work group.
- Use document libraries for agendas and notes, and lists for tracking action items.
Task Management with To Do:
- Microsoft To Do integrates with Teams and Planner, providing a central place for team members to manage their tasks.
Please click Mark as Best Response & Like if my post helped you to solve your issue.
This will help others to find the correct solution easily. It also closes the item.If the post was useful in other ways, please consider giving it Like.
Kindest regards,
Leon Pavesic
(LinkedIn)
5 Replies
- Hi @RobGer, not sure if this is just a tech issue or if you're looking for overall help to optimize your agendas.
If the latter, here's a 2 min video from the #1 meeting researcher: https://meetkairos.com/resources/boost-productivity-with-better-agendas-a-scientific-guide RobertGer Teams Premium Meeting Recap would nicely create a summary of what you've discussed and automatically create tasks (in Planner) for your users.
While Leon's suggestions are great, I would use a Loop Workspace where you could then keep your existing Agendas dynamically updating into pages within the workplace where you could create all the documentation you need.
- Steven Collier I forgot to say, the meeting is always offline, we just use the Team Loop Component to take notes during the meeting. But using the Loop Workspace is actually a very good idea. I will also try this Idea out throughout the week. Thanks a lot!
Hi RobertGer,
you can try to use some of these solutions (ideas):OneNote and Teams Integration:
- Create a dedicated OneNote notebook within your Teams channel.
- Each section represents a meeting, with pages for agendas, notes, and action items.
Microsoft Planner:
- Use Planner to create a board for each meeting within your Teams channel.
- Create tasks for agenda items and action items, assigning them to team members.
SharePoint Integration:
- If your organization uses SharePoint, set up a SharePoint site for your work group.
- Use document libraries for agendas and notes, and lists for tracking action items.
Task Management with To Do:
- Microsoft To Do integrates with Teams and Planner, providing a central place for team members to manage their tasks.
Please click Mark as Best Response & Like if my post helped you to solve your issue.
This will help others to find the correct solution easily. It also closes the item.If the post was useful in other ways, please consider giving it Like.
Kindest regards,
Leon Pavesic
(LinkedIn)- Hello Leon,
this first option looks promising. I will try it out this week and hopefully it solves the issue.
Thanks a lot!
