Hello, Is there a way to allow only a meeting host to have view access to Teams meeting recordings (preventing attendees having access by default)?This is for scheduled meetings, not from a Team. THanks!

Hi ChristianJBergstrom , That's ok after the event, but i need to stop attendees from ever having access in the first place. Is there a way to do that?

In this case the meetings run for many hours and there are parts of the meeting that some participants are invited to, i.e. 3 hour meeting 8am-11am with a core group of attendees.An additional group A of attendees are invited for a section 9am-10am, and a different Group B of additional attendees 10am-11am.The topics of discussions in these sections are sensitive & private, Group A should not see the recording of Group B's section. They do not wish to have 3 separate meetings to join over the period (I know this would solve the recording permissions issue).They are migrating from Webex where the recordings could be only visible to host.

I have been looking for this answer too because we are a Credit Union and need to lock down the Board Meeting recordings. I stumbled on instructions on creating a Team (or Channel) within Teams. (Under Chat is Teams).Create a Private team and assign only those that need access to the recordings as Owners. From there do a Meet Now to start a quick meeting and then start a recording for 30-60 seconds. Stop the recording and end the meeting. Under your team name you will see General. On the right, near the top, click on Files. The Recordings folder will appear. Hover over, click the 3 dots and select Manage Access. Remove the view and edit permissions. Leaving only the owners to see and access this folder.Create future meetings from this Team. When you record, they'll go to the Recordings folder. Others can see the recording in the chat, but access will be denied. People not members of the Team can be invited, but they will not see the chat/posts, even during the meeting.Shout out to NWU - I found their instructions online and tested this. Enjoy!

Hello, as the standard meeting recording is being stored in OneDrive, simply edit the permissions to that recorded file. You can even choose to open the recording from Teams and then click on the information circle at top right corner to edit the permissions directly. The latter way is from the player window.

Hi,Ensure that while you are scheduling the meeting from Outlook choose who can be a presenter in the meeting in the meeting option. If all the users are attendee they should not be able to record the meeting.With Regards,Satish U

Prevent access to Teams Recordings by attendees

21 Replies

tatitati
Copper Contributor
Jan 30, 2024
Microsoft Teams didn't provide granular control over meeting recordings at the attendee level. By default, meeting recordings are accessible to all participants in a meeting, including attendees.
- JimP1025
  Copper Contributor
  Aug 15, 2024
  tatitati Didn't old/classic Teams have a meeting option that only the organizer could access the recording, or am I confusing that with a Teams Live Event?
  
  Related to this conversation, "New" Teams appears to notify all participants when the recording is ready. Is there a way to disable that?
- JParkerSCU
  Copper Contributor
  Feb 13, 2024
  I have been looking for this answer too because we are a Credit Union and need to lock down the Board Meeting recordings. I stumbled on instructions on creating a Team (or Channel) within Teams. (Under Chat is Teams).
  
  Create a Private team and assign only those that need access to the recordings as Owners. From there do a Meet Now to start a quick meeting and then start a recording for 30-60 seconds. Stop the recording and end the meeting. Under your team name you will see General. On the right, near the top, click on Files. The Recordings folder will appear. Hover over, click the 3 dots and select Manage Access. Remove the view and edit permissions. Leaving only the owners to see and access this folder.
  
  Create future meetings from this Team. When you record, they'll go to the Recordings folder. Others can see the recording in the chat, but access will be denied. People not members of the Team can be invited, but they will not see the chat/posts, even during the meeting.
  
  Shout out to NWU - I found their instructions online and tested this. Enjoy!
Enrico_Swart
Copper Contributor
Jan 30, 2024
pcresswell I also need to find this out, I have scrolled through and noticed to limit access to the onedrive folder seems like the way to go however, in my scenario the meeting recording is being posted on Teams on the Chat that's created and therefore each attendee that's been invited has access to either the recording or the transcription directly from the chat.
mattvalenz001
Copper Contributor
Jun 18, 2022
I have a similar need but mine is around security. I administrate a secure product roadmap call for my organization in Teams every quarter. All members of the program are within a private 365 group. Only members of the group can attend the Teams call. I then upload the recording to Stream and only allow members of the group to view it. That all works well in terms of securing the content.
The problem is that the recording posts in Team chat for everyone, not just me so any of the attendees can download it in the window between me downloading and deleting it from Teams. Even though attendees are in the group, because of the sensitive nature of the content, I don't want them downloading the MP4 and being able to send it to someone outside of the group.

1. Is there a way to only show the recording to me as the administrator?
2. If not is there a way to only allow view permissions to those in the group by default?

Let me know, thanks!
- ABADR35
  Microsoft
  Jul 25, 2022
  mattvalenz001 you may create a Private team with no members (only admins like you who should have access to the recording) then schedule a channel meeting on the General channel or another channel you may choose to create.
- ChristianJBergstrom
  MVP
  Jun 18, 2022
  You're talking about channel meeting recordings right? To enable channel meeting recordings to be saved so members can't edit or download the recordings the -ChannelRecordingDownload setting must be set to Block using the Teams meeting policy.
  
  https://docs.microsoft.com/en-us/powershell/module/skype/set-csteamsmeetingpolicy?view=skype-ps
RealTime_M365
MVP
Feb 10, 2022
Hi,

Ensure that while you are scheduling the meeting from Outlook choose who can be a presenter in the meeting in the meeting option. If all the users are attendee they should not be able to record the meeting.

With Regards,
Satish U
- pcresswell
  Copper Contributor
  Feb 10, 2022
  Hi Satish,
  I want to stop attendees from being able to VIEW a recording (initiated by the host), not stop them from starting a recording.
  Are you aware of a way to do that?
  
  Thanks,
  
  Peter
ChristianJBergstrom
MVP
Feb 10, 2022
Hello, as the standard meeting recording is being stored in OneDrive, simply edit the permissions to that recorded file. You can even choose to open the recording from Teams and then click on the information circle at top right corner to edit the permissions directly. The latter way is from the player window.
- pcresswell
  Copper Contributor
  Feb 10, 2022
  Hi ChristianJBergstrom ,
  
  That's ok after the event, but i need to stop attendees from ever having access in the first place. Is there a way to do that?
  - ChristianJBergstrom
    MVP
    Feb 10, 2022
    As the recordings are being saved in OneDrive in the Recordings folder you can edit the permissions on that folder.

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Prevent access to Teams Recordings by attendees

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