Forum Discussion
how to automatic send meeting link to guest?
- It shouldn't even be an issue. As confirmed it's for one time meeting and includes people outside the org. Channel Meeting in itself is wrong for it: should be a scheduled private meeting. Removing the channel will be the resolution 😄
Did you set this up as an actual channel meeting? Where you set a channel in the Teams Meeting? Or was it a regular private meeting where you didn't add a channel? And you are doing this through the calendar app in Teams? If you could confirm that would be great
Best, Chris
1). I've try to create few new meetings through the web or native app both in calendar and "teams" sections. Yes, we have only one channel (called OrgName > General, created by default, I guess). And it's filled in the meeting creation form (see attached screenshot). It's not a repeating meeting, but every time created from scratch.
- That's the reason it's happening. Schedule a meeting without a channel (as shown in your picture by the purple/pink square) and it should resolve. Email invites with channel meetings is a bit of a blurry subject and it's still after all these years not completely clear, but this article helps a lot to clarify that
http://foggybuzzard.com/2018/03/11/microsoft-teams-in-channel-meeting-invites-explained/
So the recommendation is next time you schedule a meeting - since they are one time meetings, do so without the channel and everything ought to work as normal with emails going out 😄
Best, ChrisChrisHoardMVP Thanks for your suggestions but I do not see the purple/pink button or anywhere else to change/set the 'channel'. Perhaps it is not possible in the free version of Teams. So back to sending a separate email to the meeting attendees with the copied meeting link.
ChrisHoardMVP Alex_str Adding this more "structured" article on the topic 😉 Understanding Who Receives Invitations for Teams Meetings - Office 365 for IT Pros (office365itpros.com)
The behavior sounds odd btw, that no one gets the invite even though you explicitly add them to the invitation. Perhaps you should do a message trace to see what's going on.
I do agree that it's a mess with the "subscriber" setting in the groups and the associated meeting notifications. Let's hope Microsoft adds a more user-friendly improvement to it.
- It shouldn't even be an issue. As confirmed it's for one time meeting and includes people outside the org. Channel Meeting in itself is wrong for it: should be a scheduled private meeting. Removing the channel will be the resolution 😄
