Forum Discussion
How to Assign the Co-Organizer Role to Microsoft Teams Meetings
Microsoft Teams is introducing a new co-organizer role for meetings. The role allows people to share the workload involved in managing complex meetings, like webinars. The role is optional and likely to be used in a small minority of Teams meetings. Even so, it’s a useful feature to have available when you’re planning a large and complex meeting.
https://office365itpros.com/2021/11/22/assign-co-organizer-role-microsoft-teams-meetings/
Rae_Jay Hello, these are the details of the co-org role.
Co-organizers can do the following:
- Access and change meeting options
- Bypass the lobby
- Admit people from the lobby during a meeting
- Lock the meeting
- Present content
- Change another participant’s meeting role
- End the meeting for all
- Create & manage breakout rooms
To make co-organizers breakout room managers, you must first assign them the breakout room manager role.
Co-organizers cannot do the following:
Create & manage breakout rooms(updated, see above)- View & download attendance reports
- Manage the meeting recording
- Edit the meeting invitation
- Remove or change the Organizer role
65 Replies
I've been thinking about workarounds for the issue where co-organizers can't update the details of a meeting. Here's what I have come up with. All suggestions or other ideas are welcome!
Working Around the Teams Meeting Co-Organizer Role Limitations
The Teams meeting co-organizer role helps to run smooth meetings, but co-organizers can’t do everything an organizer can. How to get around the limitations? Well, one way is to use an old technique to schedule important meetings using a special account. There might be others, but that’s the one described here.
https://office365itpros.com/2022/02/28/teams-meeting-co-organizer/
TonyRedmond Not sure I follow what you're saying about that quote from the PM as it says meeting options and not meeting details, but perhaps I'm missing something here.
"Yes, Co-organizers will be able to access and modify meeting options before, during, or even after the meeting -- just like the Organizer can."
- Given the reference in the context of a discussion about co-organizers not being able to change meeting times or amend the invitation, the inference was clear. However, as Microsoft has not said anything publicly on this topic, the actual meaning is uncertain. It's just like interpreting the text of some message center notifications (clear as mud).
- Hi Tony - that article is an excellent summary of the current situation. The workaround sounds like a possibility although significant admin to it but for some organisations sounds like something to consider! The Teams / Outlook issue you mentioned is one I hadn't considered - makes sense. Thanks for sharing your article.
- Who can edit the meeting options to assign a Co-Organizer? I asume only the account that created the meeting? And with a teams/office license assigned to the account?
Let me elaborate with a common (i think) scenario.
Multiple management assistants with Office licenses were used to creating meetings for management through a shared mailbox ("planning assistant"). This Shared mailbox however consists of a disabled account without an office license.
Now these meetings have to change to teams meetings. That works fine but options can only be changed by this shared mailbox account (organizer) so options cannot be changed.
The only solution is to assign a Teams/office license but still when I want to open the options the context in which you logon needs to be this shared mailbox account.
Does this sound familiar? and is there a real solution for it? thanks in advancePaul_van_Rijn An online meeting has to have an owner. The owner could be the assistant who schedules the meeting on behalf of another person, who can then become a co-organizer. However, the organizer still owns the meeting and they can't transfer that responsibility to someone else. It's a different way of working - Teams is not Outlook and Outlook is not Teams.
TonyRedmond It's not a problem that a meeting needs to have one owner. It's a problem that we can't assign permissions that are equal to the owner role to someone else. The owner can work part time, the owner can get sick or temporary unavailable. All valid scenario's for which you want to have a proper backup organizer.
- Unfortunately this role will not be able to do the things that we desperately need a co-organizer to do.....
They won't be able to:
Create and manage breakout rooms.
View and download attendance reports.
Edit the meeting invitation.Rae_Jay Hello, these are the details of the co-org role.
Co-organizers can do the following:
- Access and change meeting options
- Bypass the lobby
- Admit people from the lobby during a meeting
- Lock the meeting
- Present content
- Change another participant’s meeting role
- End the meeting for all
- Create & manage breakout rooms
To make co-organizers breakout room managers, you must first assign them the breakout room manager role.
Co-organizers cannot do the following:
Create & manage breakout rooms(updated, see above)- View & download attendance reports
- Manage the meeting recording
- Edit the meeting invitation
- Remove or change the Organizer role
Hi ChristianJBergstrom - Can we get another update? It seems like co-organizers have the ability to view and download attendance reports now and I'm wondering about the rest? Do you know where to get this info without testing?
Thanks for your answer!
- This is a much-requested feature. Thanks for posting.
