Forum Discussion
How to Assign the Co-Organizer Role to Microsoft Teams Meetings
Rae_Jay Hello, these are the details of the co-org role.
Co-organizers can do the following:
- Access and change meeting options
- Bypass the lobby
- Admit people from the lobby during a meeting
- Lock the meeting
- Present content
- Change another participant’s meeting role
- End the meeting for all
- Create & manage breakout rooms
To make co-organizers breakout room managers, you must first assign them the breakout room manager role.
Co-organizers cannot do the following:
Create & manage breakout rooms(updated, see above)- View & download attendance reports
- Manage the meeting recording
- Edit the meeting invitation
- Remove or change the Organizer role
I've been thinking about workarounds for the issue where co-organizers can't update the details of a meeting. Here's what I have come up with. All suggestions or other ideas are welcome!
Working Around the Teams Meeting Co-Organizer Role Limitations
The Teams meeting co-organizer role helps to run smooth meetings, but co-organizers can’t do everything an organizer can. How to get around the limitations? Well, one way is to use an old technique to schedule important meetings using a special account. There might be others, but that’s the one described here.
https://office365itpros.com/2022/02/28/teams-meeting-co-organizer/
TonyRedmond Not sure I follow what you're saying about that quote from the PM as it says meeting options and not meeting details, but perhaps I'm missing something here.
"Yes, Co-organizers will be able to access and modify meeting options before, during, or even after the meeting -- just like the Organizer can."
- Given the reference in the context of a discussion about co-organizers not being able to change meeting times or amend the invitation, the inference was clear. However, as Microsoft has not said anything publicly on this topic, the actual meaning is uncertain. It's just like interpreting the text of some message center notifications (clear as mud).
TonyRedmond I have a way to allow a teams meeting to be managed somewhat by a shared inbox. This means that meeting times and the invite can be managed by anyone with access, its a bit of a faf but I have posted some screen shots to https://parson983.blogspot.com/2022/03/co-orgnaiser-for-ms-teams.html By sending the invite from my work account to the shared inbox, then copying the meeting to a new outlook meeting that I send from the shared inbox;
all attendees see the teams invite from the shared inbox with the shared inbox as the organiser however the meeting is owned by my account. All the things that can be managed by an outlook account like invite and meeting times are easily updated by anyone with access and if someone needs to change the meeting options, then they can invite the shared inbox to a new meeting and change out the text on the invite sent by the shared inbox.
Kudos if anyone followed that, but it solved my issues;
- Hi Tony - that article is an excellent summary of the current situation. The workaround sounds like a possibility although significant admin to it but for some organisations sounds like something to consider! The Teams / Outlook issue you mentioned is one I hadn't considered - makes sense. Thanks for sharing your article.
