Forum Discussion
How to Assign the Co-Organizer Role to Microsoft Teams Meetings
Rae_Jay Hello, these are the details of the co-org role.
Co-organizers can do the following:
- Access and change meeting options
- Bypass the lobby
- Admit people from the lobby during a meeting
- Lock the meeting
- Present content
- Change another participant’s meeting role
- End the meeting for all
- Create & manage breakout rooms
To make co-organizers breakout room managers, you must first assign them the breakout room manager role.
Co-organizers cannot do the following:
Create & manage breakout rooms(updated, see above)- View & download attendance reports
- Manage the meeting recording
- Edit the meeting invitation
- Remove or change the Organizer role
They won't be able to:
Create and manage breakout rooms.
View and download attendance reports.
Edit the meeting invitation.
Rae_Jay Hello, these are the details of the co-org role.
Co-organizers can do the following:
- Access and change meeting options
- Bypass the lobby
- Admit people from the lobby during a meeting
- Lock the meeting
- Present content
- Change another participant’s meeting role
- End the meeting for all
- Create & manage breakout rooms
To make co-organizers breakout room managers, you must first assign them the breakout room manager role.
Co-organizers cannot do the following:
Create & manage breakout rooms(updated, see above)- View & download attendance reports
- Manage the meeting recording
- Edit the meeting invitation
- Remove or change the Organizer role
Hi ChristianJBergstrom - Can we get another update? It seems like co-organizers have the ability to view and download attendance reports now and I'm wondering about the rest? Do you know where to get this info without testing?
Thanks for your answer!
- This doesn't seem to work for me. I assign someone (a presenter) as a breakout room manager. I then assign them as a co-organiser, and they seem to disappear from their assigned role as a breakout room manager. Or is that how it is supposed to work, and I should trust that they have both permissions?
Secondly, if I am unwell or my laptop fails etc., no one can properly cover my role as organiser. I need a backup person who can cover all functions, including recording the meeting. As it is, if my laptop dies or my internet cuts out, the workshop cannot run properly.jackbrown1986 It looks like the co-organizer role finally includes management of breakout rooms. I wonder if the reason that your breakout room managers disappear when you make them co-organizers is due to this functionality.
I was unable to assign the breakout room presenter role to co-organizers, as I think the new function for co-organisers incorporates this now.
This post gives more recent info on the co-organizer role.
- This is a huge disappointment. So the problem still exists if someone leaves that set up a reoccurring meeting, even if you appoint a co-organiser it is not possible for them to edit the meeting details such as move it forward half an hour etc. I think the name of the feature is misguiding.
- Can we get this corrected with full Co-Organizer permissions? As a trainer, there are times where I have to cover a peer or switch my co-facilitator. Even from a delegation perspective of EAs/meeting schedules creating meetings for leadership or training meetings.
- Hi, yeah that would be awesome. Not sure it will happen though. You can workaround it in some cases, i.e. you don't have to be an organizer to start or "control" a meeting as long as the invite (meeting options) made you presenter and the absent organizer has set the lobby option to automatically let you in.
You can read more about the roles here https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
And the lobby options here https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e
- I appreciate this feature is rolling out, but what is the point of a co-organizer if they cannot modify/change/delete the meetings? I have multiple managers that "own" teams / channels. If one of them sets up a recurring meeting, and then is not available for the meeting, no one else is able to change / cancel the meeting if needed. A Co-Organizer should have the ability to do just that....otherwise I don't see the real value add. Today anyone can present. Anyone can admit people from the lobby.... (shrug)
How does this, or does it, apply to a shared mailbox/calendar (note not a groups mailbox)?
ChristianJBergstrom is it possible to make a person out of the organisation to be a Co-Organizer?
No, I'm afraid not. To qualify for the co-organizer role, an invitee must be using an account that is on the same tenant as the organizer’s account.
Thanks for the link ChristianJBergstrom - some Breakout Room functionality has updated since I last looked!
