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Diddy974's avatar
Diddy974
Copper Contributor
Mar 25, 2020
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How can I bulk invite the team to a meeting?

Hey there, 

 

I created a channel and invited 10 people to join. How can I send a bulk invitation to a meeting without giving every single name? ideally the meeting would appear in each outlook kalender.

 

Any ideas? 

 

thanks,

Diddy

meetings
microsoft teams
  • ChrisHoardMVP's avatar
    ChrisHoardMVP
    Mar 25, 2020
    That's fair enough - and I 100% agree with you - but the initial question to this particularly thread was - How can I send a bulk invitation to a meeting without giving every single name? ideally the meeting would appear in each outlook kalender.

    The answer is to create a Team built of an Office 365 group created in Outlook. If they havent done this, then one will need to be created, any content moved and the legacy Team deleted.

    Apologies - not being short, just that there is a solution to what they want. I know that 99% of Teams are created through Teams. I may investigate to see if there is any setting that can just enable this for an Office 365 group created via Teams

    Best, Chris

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  • alitaqvi's avatar
    alitaqvi
    Iron Contributor
    Mar 25, 2020

    Diddy974 Just to Add : If the users are part for Distribution List then you can send the bulk invite by going to Outlook > Team Addins > Type your Distribution List Name and hit send.

    • ParLinderoth's avatar
      ParLinderoth
      Iron Contributor
      Mar 25, 2020

      ChrisHoardMVP  I think that if the O365 group is not visible in Outlook (default for when you create the O365 group from Teams) the users won't get an invite and the meeting is not visible in their calendar. Actually the users get no notification at all except for the channel name being bold. If the O365 is visible in Outlook it works as you describe in your blog post. At least this is the experience I have based on my testing.

       

      The workaround I suggest to notify users about the meeting is to add an @-mention of the channel (for example) as a reply to the meeting post in the cannel.

      • Diddy974's avatar
        Diddy974
        Copper Contributor
        Mar 25, 2020

        ParLinderoth I tried the option Chris shared above through the link and it did not work. Users did not get an invite. 

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