Forum Discussion
How can I bulk invite the team to a meeting?
- That's fair enough - and I 100% agree with you - but the initial question to this particularly thread was - How can I send a bulk invitation to a meeting without giving every single name? ideally the meeting would appear in each outlook kalender.
The answer is to create a Team built of an Office 365 group created in Outlook. If they havent done this, then one will need to be created, any content moved and the legacy Team deleted.
Apologies - not being short, just that there is a solution to what they want. I know that 99% of Teams are created through Teams. I may investigate to see if there is any setting that can just enable this for an Office 365 group created via Teams
Best, Chris
Hi Diddy974
See here
https://microsoft365pro.co.uk/2020/03/23/teams-fightcorona-how-can-i-schedule-a-meeting/
See section schedule a channel meeting. You don't need to specify people just the channel in the invitation. This will automatically invite all members of the team. It should appear in their Outlook
Hope that answers your question!
Best, Chris
ChrisHoardMVP I think that if the O365 group is not visible in Outlook (default for when you create the O365 group from Teams) the users won't get an invite and the meeting is not visible in their calendar. Actually the users get no notification at all except for the channel name being bold. If the O365 is visible in Outlook it works as you describe in your blog post. At least this is the experience I have based on my testing.
The workaround I suggest to notify users about the meeting is to add an @-mention of the channel (for example) as a reply to the meeting post in the cannel.
ParLinderoth I tried the option Chris shared above through the link and it did not work. Users did not get an invite.
- Then create the Office 365 Group in Outlook, build the team off an existing Office 365 group. This 100% appears in Outlook for all team members I tested it this morning.
Best, ChrisI have similar problem. Based on your inputs, i first created group in microsoft365 then added this to Team.
Wow, it worked.
Thanks
Asis
ChrisHoardMVP I guess this is for now the best option I have. Thanks for your help
ParLinderoth thanks for your comment and help
- No worries, the meeting should turn up in their calendar. Did you want them to each receive an invite too?
Best, Chris
ChrisHoardMVP Yes, as I mentioned, if the O365 group is in Outlook that works. The problem is that there are multiple ways to create a group and different functionality depending on how you do it and I don't think that most end users realize this, expecting the same functionality independent of how the group was created. And to be honest I think most users using Teams on a daily basis will create their group/team directly in Teams.
- That's fair enough - and I 100% agree with you - but the initial question to this particularly thread was - How can I send a bulk invitation to a meeting without giving every single name? ideally the meeting would appear in each outlook kalender.
The answer is to create a Team built of an Office 365 group created in Outlook. If they havent done this, then one will need to be created, any content moved and the legacy Team deleted.
Apologies - not being short, just that there is a solution to what they want. I know that 99% of Teams are created through Teams. I may investigate to see if there is any setting that can just enable this for an Office 365 group created via Teams
Best, Chris
